Bookkeeper

About Calibre

Calibre Climate is a family-run business specialising in the design and installation of discreet, integrated air conditioning systems for some of England s finest homes. With offices in Peterborough and Kings Langley, this role will be primarily based at our Peterborough office, although hybrid / remote work may be possible.

Despite our continued growth and success, we remain committed to maintaining the friendly, supportive culture that comes with being a family-run business. This includes providing an excellent working environment with modern facilities, complimentary lunches, free on-site parking, and regular team-building and social events throughout the year.

Our culture is built on collaboration, professionalism, and positivity. We are looking for someone who will not only excel in their role but also contribute their own enthusiasm and positive energy to the team, helping us maintain an enjoyable and productive workplace for everyone.

Book Keeper and Finance Administrator

This is a multi-skill role involving financial reporting, bookkeeping and project based administrative support to the directors, project teams and overall business.

While this role does not currently have any direct reports, Calibre is a growing business, and we anticipate building a finance team around this position in the future. As such, the successful candidate should demonstrate the potential to lead and develop a team, fostering a culture of accountability, continuous improvement, and operational excellence.

Experience in team management, coaching, and mentoring is highly desirable, particularly where it has involved developing individuals and improving departmental performance. However, we also welcome applications from candidates who may not yet have formal management experience but can demonstrate strong leadership qualities, the ability to influence others positively, and a desire to progress into a leadership role as the business continues to grow.

Key Responsibilities

Financial Management & Reporting

• Maintain accurate bookkeeping records and ensure the integrity of all financial data.
• Manage supplier payment schedules and oversee payment runs.
• Process applications for payment, invoicing, customer statements, and account reconciliations.
• Complete credit card and bank reconciliations.
• Prepare financial summaries and supporting information for our external accountants, including retentions, petty cash, journals and other reconciliations.
• Take full ownership of the month-end process, producing accurate and timely management accounts, including Profit & Loss, Balance Sheet, and Cash Flow reports.
• Deliver detailed variance analysis and provide the Directors with meaningful commercial insights to support decision-making.

Project Accounting & Commercial Support

• Manage the financial requirements of a project-based business, including Work in Progress (WIP), accruals and contract accounting.
• Monitor project profitability and provide commercial analysis on installation projects and maintenance contracts.
• Partner with the leadership team to assess margins, improve profitability, and support supplier negotiations.
• Follow up with clients regarding outstanding invoices and ensure timely payment collection.
• Investigate and resolve invoice queries, disputes, and payment issues, liaising effectively with both internal and external stakeholders.
• Maintain accurate and up-to-date financial records within our accounting package (ZohoBooks).

Statutory Compliance & Governance

• Manage all VAT and CIS returns, ensuring compliance with relevant legislation.
• Act as the primary point of contact for external accountants and advisors.
• Maintain robust financial controls and ensure compliance with company policies and procedures.
• Continuously review and improve financial systems, processes, and reporting capabilities to support business growth.

Compliance, Accreditation & Administration

• Manage the renewal and maintenance of industry accreditations and certifications, including FGAS, REFCOM, SafeContractor, Constructionline, and other relevant organisations.
• Ensure compliance with waste management regulations and statutory inspection requirements, including PAT testing and fixed electrical inspections.
• Maintain records of subcontractor qualifications, insurance documentation, and CSCS cards.

Insurance & Risk Management

• Support with annual insurance renewals, including employers' liability, public liability, professional indemnity, and vehicle fleet policies.
• Maintain accurate insurance records for subcontractors and suppliers.
• Support the business in managing operational and compliance-related risks.

Candidate Profile

Qualifications

• AAT qualified or studying towards, or fully qualified ACA, ACCA, or CIMA.

Experience

• Experience in a finance role within Construction, Manufacturing, Fit-Out, Engineering, Contracting, or a project-based environment is highly desirable.
• Strong understanding of bookkeeping principles, management accounting, and financial controls.
• Experience with Work in Progress (WIP) accounting and CIS is advantageous.
• Familiarity with Zoho Books and / or SimPRO is desirable.

Skills & Attributes

Integrity and trustworthiness, along with discretion.

Willing to learn new processes and systems, and to make recommendations to further improve or streamline these.

Excellent attention to detail and able to respond with confidence.

Strong organisational skills with the ability to manage multiple responsibilities across finance, compliance, and administration.

Commercially minded with the ability to interpret financial information and provide practical recommendations.

Proactive and hands-on, willing to support day-to-day operational requirements while maintaining a strategic perspective.

Strong communication skills, with the ability to explain financial information clearly to non-financial stakeholders.

Positive, collaborative approach and a desire to contribute to a growing family-run business.