This is a part time role - 24 hours a week. About the role:
Are you an organised, proactive and people-focused administrator with a passion for recruitment and HR? We are looking for a Recruitment and HR Administrator to support a busy People function, helping to deliver a smooth, professional and positive experience for candidates, employees and hiring managers.
This is a varied role covering the full recruitment administration process alongside general HR support where required. You will coordinate vacancies, interviews, offers, onboarding and pre-employment checks, while also maintaining accurate HR records, supporting employee lifecycle processes and providing first-line HR administration across the business.
Location:
Bowburn
What we will expect from you:
- Coordinate the end-to-end recruitment administration process, from vacancy approval through to offer and onboarding
- Draft, post and monitor job adverts across appropriate platforms and internal channels
- Coordinating recruitment campaigns with hiring managers and recruitment agencies
- Maintain relationships with recruitment agencies, including approved supplier details and agreed terms
- Screen applications, support shortlisting activity and liaise with hiring managers to progress suitable candidates
- Arrange interviews, prepare interview packs and ensure managers and candidates have the information they need
- Manage candidate communication throughout the recruitment process, providing timely updates and a positive candidate experience
- Prepare offer letters, contracts and new starter documentation accurately and in line with company processes
- Coordinate pre-employment checks, including references, Right to Work checks and any role-specific compliance requirements
- Building and maintaining an internal talent pool by reviewing previous applications and identifying suitable candidates for future vacancies
- Support onboarding and induction processes to ensure new starters are welcomed and set up effectively
- Maintain accurate employee records and recruitment data across HR systems, spreadsheets and personnel files
- Respond to routine HR and recruitment queries from employees, candidates and managers in a professional and confidential manner
- Produce recruitment and HR reports when required, helping to identify trends, priorities and areas for improvement
- Maintaining regular communication with candidates throughout the recruitment process and notice period, providing a positive candidate experience
- Support the People team with HR projects, process improvements and wider administrative activity as and when required
- Coordinate new-starter induction administration and monitor completion of mandatory training
It is not possible for this document to totally encompass or define all tasks that may be required of the post holder. The outlined duties may therefore vary from time to time without materially changing either the character or level of responsibility.
What to Expect from us:
At Esh, our values shape the way we work every day - and you can expect to see them in action from the moment you join us.
- Care: We prioritise your wellbeing and development, offering a supportive environment where you're encouraged to grow, learn, and bring your best self to work
- Trust: You'll have the autonomy to take ownership of your work, with managers who believe in your abilities and are there to support you when needed
- Integrity: We do the right thing, even when it's not the easiest option. You can rely on open, honest communication and fair decision making
- Respect: We value diverse perspectives and create a workplace where everyone is listened to, valued, and treated with dignity
- Working Together: Collaboration is at the heart of how we operate. You'll join a team that celebrates shared success and supports one another to achieve great results
Together, these values create a workplace where people feel welcome, trusted, appreciated, and proud to be part of the team.
Qualifications:
- GCSE or equivalent in Maths and English
Attributes & Skills: Essential:
- Previous experience in recruitment administration, HR administration, resourcing or a similar people-focused role
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced environment
- Excellent attention to detail and accuracy when handling documentation, data and candidate information
- Confident written and verbal communication skills, with a professional and approachable style
- Ability to build positive working relationships with candidates, employees, hiring managers and colleagues
- Comfortable handling sensitive and confidential information in line with data protection requirements
- Proficient in Microsoft Office, particularly Outlook, Word and Excel
- Proactive, self-motivated and able to use initiative to keep processes moving
- A good understanding of recruitment processes, onboarding requirements and general HR administration
- Experience using an Applicant Tracking System or HR information system
- Knowledge of UK employment legislation and recruitment compliance requirements
- Experience supporting high-volume recruitment or multiple vacancies at one time