Payroll Administrator

Role Overview

We are seeking an organised and detail-oriented Payroll Administrator to support the day-to-day payroll and administrative functions within a busy rail recruitment environment. The role involves processing timesheets, payroll data entry, purchase order management, compliance administration, and supporting the smooth running of workforce operations across multiple rail projects.

The successful candidate will work closely with recruitment consultants, operations teams, clients, and rail workers to ensure payroll accuracy, timely processing, and compliance with rail industry standards.

This role is initially temporary, with a strong possibility of becoming a permanent position.

Key Responsibilities

• Processing weekly payroll information for temporary rail workers and contractors
• Accurate data entry of timesheets, hours worked, rates, expenses, and shift information
• Inputting and managing Purchase Orders (POs) within internal systems
• Checking and validating timesheets against client requirements and shift records
• Assisting with invoice preparation and payroll queries
• Updating candidate and worker records within CRM systems
• Supporting compliance administration including Right to Work documents, Sentinel information, competencies, and certifications
• Monitoring missing timesheets and chasing outstanding payroll information
• Maintaining accurate records and filing systems
• Liaising with clients, workers, and internal departments regarding payroll or administrative queries
• Assisting with onboarding administration for new rail workers
• Supporting month-end and audit preparation where required
• Ensuring confidentiality and GDPR compliance at all times

Skills & Experience Required

• Previous payroll or administration experience preferred
• Strong data entry and administrative skills with excellent attention to detail
• Experience working within recruitment, construction, engineering, or rail sectors advantageous
• Confident using Microsoft Office, particularly Excel
• Experience using payroll, CRM, or workforce management systems beneficial
• Ability to work in a fast-paced environment and manage multiple deadlines
• Strong communication and organisational skills
• Professional and reliable approach to work

Desirable Experience

• Experience within the rail recruitment industry
• Understanding of rail competencies such as PTS/Sentinel
• Knowledge of temporary worker payroll processes
• Familiarity with invoicing

Working times

• Monday to Friday 40hrs (Can be Monday to Thursday 30hrs)
• 8.30am - 4.30pm