Project Coordinator

SUMMARY OF ROLE

We are looking for a Project Co-ordinator to coordinate project activities, including simple tasks and larger plans. You will manage schedules, arrange assignments, and communicate progress to all team members. This area of our business is fast paced, where workload management will be key. The role will act as the primary support function for the project operational delivery teams.

Project Co-ordinator responsibilities include preparing action plans, analysing risks and opportunities and gathering necessary resources. For this role, you will work with a team of Project Managers, so good communication, workload management and collaboration skills are essential.

KEY RESPONSIBILITIES

Manage the scheduling processes to enable maximum performance from the operational project delivery teams

Ensure that scheduling supports exceptional contract delivery

Document Controller/Project Admin providing administrative support for all projects from commencement to completion, including maintaining drawings, specifications, RFI, EWN, CE and more.

Liaison with project leads and suppliers to approve timesheets (as per company processes)

Raise new Orders within the system (as per company processes)

Raise Purchase orders once approved (as per company processes)

Administer and maintain the Company training matrix, arrange renewals, and provide assistance with training arrangements, records, and presentations.

Provide administrative support to the Senior Project Manager, specifically regarding the maintenance of the Company's HSEQ Assurance system.

Maintain compliance to company accreditation systems by updating documents and monitoring compliance

Prepare and manage external audits

Provide administrative support to Project Managers' (Preparing site safety packs, issuing updated documents, Gathering O&M information and issuing to client, Etc)

Provide cover for other members of the team during holidays and absence, and cover duties when necessary.

Ensure prompt resolution of queries, clearing communicating and setting expectations

Promote and develop best practice

Be a point of contact for Engineers, client, and customer

Notify line manager of potential employee issues

Provide performance reports when required

Ensure requirement of H&S and company charter are followed

Input financial data onto IT systems

Manage all aspects of operational administration

Support operational team to ensure works are managed in accordance with contract requirements

Process & provide information to all parties involved to progress work

Maintain correspondence, telephone, and email protocol

Manage contract paperwork & ongoing maintenance of file

Create and update workflows

Prepare and provide documentation to internal teams and key stakeholders'

ABOUT YOU

Punctual and reliable

Previous experience working in an office environment

Good organisational skills and workload management

Clear communicator with a "can do" attitude

SKILLS & KNOLEDGE REQUIRED

Work experience as a Project Administrator, Project Coordinator, or similar role

Hands-on experience with technical documentation and schedules

Knowledge of project management software (e.g., Trello or Microsoft Project)

Solid organisation and time-management skills

Team spirit

Have knowledge of the materials and methods used in the building and Construction industry.

QUALIFICATION REQUIRED

NVQ level 2-3 in Business Administration?

Advanced skills with Microsoft Excel & Word

Industry-based experience may be considered.