Early Childhood Programs Supervisor - Hastings

Job Title:Early Childhood Programs Supervisor

Reports To:Director of Community Ed and Comm.and Director of Special Services

Department(s):Community Ed and Special Services Directors

FLSA Status: Exempt

Band/Grade:15

Under the direction of the Community Education and Special Services Directors, the Early Childhood Programs Supervisor oversees staff and operations for early childhood, preschool, and school readiness programs (Birth - age 5), including supervising personnel, supporting budgets, coordinating registration, evaluating programs, and promoting services within the community.

SUPERVISORY RESPONSIBILITIES

Direct Supervision

• Early Childhood Teachers
• Educational Support Professionals (Paraprofessionals)

Indirect Supervision

• Special Education Teachers

ESSENTIAL DUTIES AND RESPONSIBILITIES

Percent of Time: 45%

• Recruits, interviews, supervises, and evaluates Early Childhood teachers and paraprofessional staff.
• Supervises Early Childhood Special Education teachers and paraprofessional staff; works collaboratively with Special Services Supervisor as it relates to staffing and evaluation of Special Services Staff.
• Administers and monitors provisions of labor agreements.
• Schedules staff in alignment with budget, contract requirements, and program needs.
• Coordinates and facilitates staff development activities.
• Recruits and manages substitute personnel.
• Provides professional expertise and instructional guidance to staff.
• Performs ECFE/Parent Educator duties as needed (teaching classes, home visits, substitute coverage).

Program Administration & Compliance

Percent of Time: 30%

• Plans, implements, and monitors daily operations of ECFE, Preschool, and School Readiness programs.
• Ensures compliance with Minnesota statutes, DHS guidelines, MDE requirements, and best practices in early childhood education.
• Monitors enrollment processes, including intake, referral, payment, and fee assistance.
• Prepares and coordinates required reports and statistical summaries for the Minnesota Department of Education (MDE).
• Coordinates alternative site use, transportation for field trips, and substitute coverage.
• Interprets rules, regulations, and program guidelines for staff.
• Coordinates Early Childhood Screenings, including site management, staffing, referrals, and follow-up.
• Supports family transitions among early childhood programs and into K-12.
• Serves as a district representative during IEP meetings.

Budget & Fiscal Management

Percent of Time: 10%

• Recommends, administers, and monitors program budgets.
• Manages expenditures to maintain balanced program budgets.
• Identifies alternative funding sources and prepares grant applications.
• Codes and tracks expenditures using UFARS program coding.
• Processes and approves paraprofessional timesheets.

Community Engagement & Outreach

Percent of Time: 10%

• Develops and implements community outreach initiatives.
• Coordinates promotional materials, including brochures, newsletters, and presentations.
• Prepares communications to newborn families to encourage district census registration.
• Collaborates with advisory committees and community organizations.
• Conducts program evaluations through surveys and community input.
• Builds partnerships with schools, health agencies, and human services to maximize program effectiveness and minimize duplication.

Special Projects and Professional Development

Percent of Time: 5%

• Attend meetings, workshops, and training sessions to maintain knowledge in areas related to the position.
• Stays abreast of changing laws and requirements related to work.
• Performs other job-related duties as requested or assigned.

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to work cooperatively with others in a manner that builds respect and teamwork.
• Highly developed interpersonal skills, including listening, communication, and presentation of information.
• Demonstrated exceptional customer service skills, including outstanding conflict resolution, responsiveness, and follow-through.
• Ability to effectively communicate through a variety of mediums; Highly developed written and verbal communication and interaction skills.
• An ability to work purposefully, confidently, and independently within authority and responsibility parameters of the position under minimal supervision.
• Ability to work successfully under pressure and handle multiple and changing priorities and requests from a wide variety of sources, with attention to detail and deadlines.
• Excellent organizational, planning, group process, and time management skills, and an ability to provide clear, correct answers and direction to others.
• Knowledge of early childhood state and federal laws, established policies, protocols, and procedures, and the ability to interpret and apply, in order ensure compliance with same.
• Ability to manage tuition-based programs, grants, and fee structures.
• Demonstrated skills in planning, organizing, developing, recommending, implementing, and evaluating instructional and early childhood programs and services.
• Knowledge of continuous improvement model and the ability to apply such standards, utilizing and setting benchmarks in order to improve the quality and efficiencies of work.
• Skill to manage staff in a collaborative, team environment, including effective delegation skill and ability to provide clear direction and support to others, in order to meet expectations from various stakeholders.
• Demonstrated knowledge of instructional and intervention strategies, concepts, principles, methods, best practices, and trends dealing with issues of child development, family systems, parenting education, and instructional methods.
• Knowledge of resources, service alternatives, and options available to children with special needs.
• Ability to lead integrated service delivery models.
• Demonstrated ability to transfer information into easily understood documents.
• Excellent recruitment and selection skills and the ability to clearly characterize District and site expectations.
• Knowledge and ability to anticipate the skill profiles and new learning required to provide the expected level of service throughout the District.
• Ability to create/maintain accurate records and tracking systems.
• Demonstrated attention to detail.
• Ability to establish and maintain effective relationships with students, parents, staff, and the public.
• An ability to convene the right individuals and direct the group toward reasonable resolutions of concerns and appropriate responses to special requests.
• Ability to affect positive public relations and reinforce such activities on a local site and District-wide basis.

EDUCATION/CERTIFICATION REQUIREMENTS

• Bachelor's Degree in Early Childhood Education, Parent Education, Early Childhood Special Education, or related field
• Administrative licensure in a related field
• Valid Minnesota driver's license or evidence of equivalent mobility

EXPERIENCE REQUIREMENTS

• Minimum of three years previous ECFE or Parent Education teaching experience.
• Three to five years of previous supervision experience.

Such alternatives to the above qualifications as the District may find appropriate and acceptable