At Chemify, we are digitizing chemistry to speed up the development of life saving drugs and innovative materials. We ae seeking a highly organized and proactive Executive Assistant to provide mission critical support to our C level leadership team.
In this role, you will act as a strategic partnerfor our executives, managing complex global calendars, streamlining high stakes communications, and ensuring operational excellence across the leadership tier. You will be a primary point of contact for internal and external stakeholders, handling sensitive information with the utmost discretion and integrity.
Key Responsibilities Executive Support
- Manage complex calendars and schedule meetings across time zones
- Coordinate domestic and international travel (itineraries, hotels, expenses)
- Prepare meeting agendas, presentations, reports, and briefing materials
- Attend meetings when needed, take minutes, and track action items
Communication & Coordination
- Serve as a main point of contact for internal and external stakeholders
- Handle sensitive information with discretion
- Screen and prioritize emails, calls, and messages
- Draft, review, and edit communications on behalf of executives
- Build strong relationships with internal teams to promote collaboration and information flow.
Operational & Strategic Support
- Support executive level projects and cross functional initiatives
- Organise board meetings, executive offsites, and leadership events
- Track deadlines, commitments, and follow ups for senior leaders
- Assist with improving processes and workflows
- Demonstrates strong decision making skills based on sound judgment and available information.
Administrative & Office Management
- Maintain organised digital and physical filing systems
- Complete ad hoc tasks and special projects as assigned
Required Qualifications
- Experience as an Executive Assistant supporting C level or senior leaders
- Excellent organizational and time management skills
- Strong written and verbal communication skills
- Professionalism, integrity, and discretion
- Ability to anticipate needs and work independently
- Proficiency in Microsoft Office and/or Google Workspace
Preferred Qualifications
- Bachelor's degree or equivalent experience
- Experience in a fast paced, high growth environment
- Familiarity with board governance and executive reporting
- Experience supporting multiple executives
- Strong judgment and problem solving
- Adaptability and resilience
- Excellent interpersonal skills
- Ability to manage pressure and shifting priorities