Buying Administration Assistant

Buying Administration Assistant

Oldham - 30 hours per week - £21,600 - £23,000 DOE

An exciting opportunity has arisen for an experienced Sales Administrator & Purchasing Coordinator to join a busy commercial team supporting a major national client. Due to continued growth, the business is expanding its buying function and is looking for someone who can confidently manage supplier communication, quotations, purchasing activity and general sales support. Experience in Hospitality would be advantageous.

Key Responsibilities

• Request, chase and collate supplier quotations

• Prepare and issue quotations to clients

• Review drawings/specifications to schedule and take off required materials

• Raise purchase orders and process material requests

• Analyse supplier quotes, negotiate pricing and manage supplier relationships

• Prepare handover packs and attend internal handover meetings

• Upload project information to internal systems (e.g., Procore)

• Manage correspondence between internal teams and key accounts

• Monitor delays and communicate updates internally and externally

• Work closely with the goods-in team and understand installation workload planning

• Attend online meetings when required

• Provide administrative support to the Key Account Manager

• Check invoices, resolve invoice queries and liaise with the accounts team

• Support senior management with purchasing tasks, PQQs and tender submissions

Skills & Experience

• Ideally 2+ years' experience in a sales support or purchasing role

• Experience within materials, equipment or hospitality-related buying is beneficial

• Strong IT skills, particularly Excel; experience with CRM systems or platforms such as Construction Manager or Procore is advantageous

• Highly numerate with excellent administrative accuracy

• Strong communication and organisational skills

Hours & Salary

• 30 hours per week (flexible across 4 full days or 5 shorter days)

• Salary: £21,600 (dependent on experience)

Benefits

• 19.2 days annual leave (including Christmas shutdown) plus 8 bank holidays

• Company bonus after 12 months

• Company pension scheme

• Health care cover after successful completion of probation

  For further information or to apply please contact Amanda at Time Recruitment