Finance Administrator, Community Energy - Part Time 2 days / week

Finance Administrator Job Description

Reports to: Treasurer
Direct reports: N/A
Location: Hybrid with at least one day a week at the Power Up North London office
Contract: Part time (15 hours a week)
Salary: £12,000 per annum (pro-rata, based on 15 hours a week)

Role Purpose

Power Up North London is a leading community energy organisation delivering renewable energy, energy efficiency and retrofit projects that directly benefit community groups and public buildings. We are driven by a belief that communities can and must play a central role in the transition to a zero-carbon future.

The Finance Administrator is responsible for financial management and integrity of Power Up North London s financial operations. This role will deliver accurate financial and management reporting, budget tracking and oversight of finance processes including cashflow management, invoicing, payments, and associated controls.

Working closely with the Board and external finance partners, the postholder will provide the financial insight and control needed to support decision-making, maintain funder confidence, and enable sustainable growth.

Key responsibilities

Financial Management and Governance

Maintain oversight of Power Up North London s financial accounts, ensuring accuracy and integrity across all financial processes

Prepare monthly management accounts for internal review and Board reporting

Support preparation and management of the annual budget

Track income and expenditure against the approved budget, identifying and explaining variances

Tracking of grant and project income and expenditures against budget

Billing and Revenue Assurance

Ensure timely billing and effective debtor management

Identify and flag billing discrepancies for sites

Support investigation and resolution of issues to ensure accurate income collection

Cashflow and Treasury Management

Manage cashflow and maintain accurate cashflow forecasts

Reconcile bank accounts fortnightly and track cash movements

Monitor invoicing timeliness and payments disbursements to support effective cashflow management

Performance Monitoring and Financial Modelling

Liaise with the Asset Management Team to track financial performance of solar sites and projects against forecasts

Support analysis of income and expenditure, highlighting risks and opportunities

Assist in pricing of electricity for new sites and checking financial assumptions and modelling

External Finance Coordination

Work effectively with Share energy (Power Up North London s outsourced finance provider)

Liaise on accounting, reporting, and financial queries, ensuring timely resolution

Monitor fulfilment of service level agreements

Financial Controls

Ensure adherence with Power Up North London s financial processes and controls

Implement controls relevant to payments in / out, grants management and bank reconciliations

Shareholder Register Maintenance

Maintain internal record of shareholder capital outstanding and member capital and interest payments due

Update shareholder register for shareholder actions, redemptions, and new issuances

For more information on the Person Specification, please see the job description attached