Secretary/Receptionist

Job description:

Job Title: Office Secretary / Receptionist

Job Type: Temporary to Permanent

Location: On-site

Start Date: Immediate start required

Pay Rate: £13.50 - £14.50 per hour

Company Overview

A well-established engineering and manufacturing business are looking for an Office Secretary/Receptionist to join their team.

Working Hours

Monday to Friday: 08:30 - 17:00

Role Overview

An opportunity has arisen for an Office Secretary / Receptionist to join the Administration Department. This role requires a proactive and organised individual who can manage front-of-house responsibilities alongside a variety of administrative tasks.

Key Responsibilities

• Answer and manage incoming telephone calls, transferring via Microsoft Teams
• Prepare, type, and format correspondence and documents
• Organise meetings, events, and travel arrangements
• Monitor and respond to voicemail messages
• Order office consumables as required
• Welcome visitors, manage sign-in procedures, and direct them appropriately
• Ensure meeting rooms are prepared, including refreshments for client meetings
• Arrange internal lunches and external reservations when needed
• Handle incoming and outgoing post
• Distribute electronic communications
• Maintain accurate filing systems, including digital document management
• Support transition to a paperless office environment
• Keep Outlook contact databases up to date
• Ensure reception area remains clean and presentable
• Provide general office administration support
• Carry out additional ad hoc duties as required

Knowledge & Experience

• Strong numeracy and communication skills (written and verbal)
• Proficient in Microsoft Office 365, particularly Word
• Confident in producing professional documents and correspondence
• Good typing speed and accuracy
• Relevant administrative training or qualifications preferred

Personal Attributes

• High level of confidentiality and discretion
• Willingness to take responsibility and accountability
• Strong communication skills and team collaboration
• Open to feedback and continuous improvement
• Adaptable and responsive to change
• Able to work both independently and as part of a team

Organisational Fit

The successful candidate will demonstrate strong professional integrity and align with a collaborative, team-focused working environment.

This is an excellent opportunity for someone seeking an immediate start with the potential for a long-term position.