Bid & Framework Administrator

Job Title: Bid & Framework Administrator
Location: Blackfriars (on-site x3 days per week)
Salary/Rate: 200 per day inside IR35
Start Date: May
Job Type: Initial 6 month contract

Company Introduction
We have an exciting opportunity now available with one of our sector-leading consultancy clients! They are currently looking for a skilled Bid & Framework Administrator to join their team in Blackfriars on a hybrid basis.

Job Responsibilities/Objectives
Working as part of the EMEA Sales team across all practices of our client. You'll play a key role in connecting their sales team to exciting new opportunities, acting as the primary point of contact for all Government frameworks, CCS & non-CCS for the UK&I Sales function. You'll be the friendly, organised hub for all things related to our frameworks.
Your day-to-day will involve managing and overseeing all opportunities and communications coming in through their online platforms and client contacts. This means you'll be the first to read, assess, and prioritise potential opportunities that match the great work they deliver, communicating with the relevant Sales and senior leadership teams across the business to help us decide whether to pursue them.
We're looking for someone who is a natural collaborator. You'll regularly engage with a variety of important stakeholders, including our Sales and Delivery Leads, helping you get the inside track on upcoming opportunities being released through government tendering processes and specific frameworks.

Framework and Governance Management

• Maintain master register of active framework information, Lot/Scope/Duration and access details.
• Maintain oversight of our framework regulation compliance (Modern Slavery/Carbon) with agreements and alert the business to the risks of non-compliance. Liaise with Legal.
• Manage MI Invoicing. Liaise with Finance to ensure we meet our monthly MI payment obligations, and load invoices to the CCS portal. Reporting business/no business as per framework agreements.
• Framework management, maintaining and renewing places on new/existing frameworks.
• Identification of new framework opportunities and supporting the management of bid submissions.
• Working closely with the Senior Bid Manager to identify upcoming opportunities such as supplier events, customer market engagement and future PIN notices.
• Maintain password logs and portal access.
• Maintain the bid schedule, track key milestones, and ensure all contributors meet deadlines.
• Identify best practices for ongoing management of frameworks working with relevant key stakeholders.

Bid Management Administration

• Monitor and manage the central bid inbox, distributing opportunities to relevant stakeholders (Sales, Industry Leads, Practices) for qualification and ownership.
• Download and review tender documentation, register expressions of interest, and ensure timely engagement.
• Complete Pre-Qualification Questionnaires (PQQs), supplier questionnaires, and standard compliance responses.
• Support Senior Bid Manager in producing compelling and compliant proposals in response to PQQs, RFPs, RFIs, and ITTs.
• Coordinate inputs from internal stakeholders across technical, commercial, legal, and delivery teams.
• Support post-submission activities such as clarifications and presentations.
• Prepare templates, track documents, and format responses in accordance with brand and client requirements.
• Ensure version control, document integrity, and quality assurance processes are followed.
• Assist in the development and maintenance of a bid library/knowledge bank (e.g., case studies, standard answers).
• Maintain accurate records of all bid activity, including pipeline tracking, outcomes.

Required Skills/Experience
The ideal candidate will have the following:

• Previous experience in bid management administration, bidding and managing, Public Sector Frameworks/renewals
• Administration: Exceptional organisational and administrative skills with strong attention to detail and ability to manage time effectively.
• Compliance and Public Sector regulations: Basic understanding of compliance requirements.
• Proofreading: Excellent English language skills with the ability to spot basic grammatical and formatting errors.
• Resilience: Team player, ability to work well under pressure and to demanding deadlines, with confidence to engage with a broad range of internal stakeholders.
• Documentation: Proficiency in filing, archiving, and retrieving information efficiently.
• Technology Proficiency: High proficiency in Microsoft Office Suite (Word, Excel and PowerPoint). Ideally experienced with HubSpot and public procurement tools and systems (e.g. BiP Solutions, Tussell, Find a Tender, Bravo, Atamis, etc.).

If you are interested in this opportunity, please apply now with your updated CV in Microsoft Word/PDF format.

Disclaimer
Notwithstanding any guidelines given to level of experience sought, we will consider candidates from outside this range if they can demonstrate the necessary competencies.
Square One is acting as both an employment agency and an employment business, and is an equal opportunities recruitment business. Square One embraces diversity and will treat everyone equally. Please see our website for our full diversity statement.