Job Description
Clinks
Clinks supports, promotes and represents the voluntary sector working with people in the criminal justice system and their families. Our vision is of a vibrant, independent and resilient voluntary sector that enables people to transform their lives.
Job purpose
Our Business Administrator will join the business team to underpin the operational running of our organisation and provide general administrative support. The team manages Clinks financial, governance, income generation, HR, IT, GDPR areas and adhoc other requirements for charity and company regulators. The postholder would be given the opportunity to contribute their skillset to the key components of the business functions and support a busy team with accuracy and efficiency in all areas.
The postholder will be expected to manage a varied workload with minimal supervision, taking responsibility for prioritising tasks and meeting deadlines. They should be proactive in identifying what needs to be done, using their initiative to progress work, while seeking input from colleagues where appropriate.
Reports to: Finance & Business Support Lead
Duties and key responsibilities
Finance
Provide general support to the Finance & Business Support Lead relating to finance administration and filing of documents.
Be responsible for our jobs board income and expenditure records for reconciliation and respond to general queries.
Support the management of our fixed assets equipment lists.
Governance
Provide support to the Funding and Governance Manager in preparation for all of Clinks committees and sub-committees including diary support.
Provide additional admin support for large governance projects including preparation of our annual AGM, annual report and Trustee recruitment.
HR
To support the Finance and Business Support Lead with recruitment administration, support the creation of job descriptions, job advertisements, managing applications and structuring interviews.
Support the creation of the induction process and welcoming new staff.
Responsibility for production of our staff organisation chart and staff/trustee mapping. Supporting staff meeting days and venue hire, catering and agenda preparation.
General
Responsibility for oversight of mailbox administration.
Support with individual project-based work including research topics for funding.
General note-taking for adhoc meetings.
Skills & Attributes
Accurate data inputting skills and good attention to detail
Well organised and systematic way of working
Ability to multi-task, work under pressure and be flexible
A collaborative approach to working with colleagues in a remote setting
Maintain effective record keeping systems
Ability to work both independently and as part of a team
IT skills at a level that supports a professional standard for email, internet and database management.
Efficient time management skills and be able to meet deadlines
Have good attention to detail and excellent communication skills
Excellent understanding of confidentiality.
General responsibilities
Represent and be an ambassador for Clinks
Work to support the mission, ethos and values of Clinks
Be flexible and carry out other associated duties as may arise, develop or be assigned in line with the broad remit of the position
Support and promote diversity and equality of opportunity in the workplace
This job description does not form part of your contract of employment and can be amended from time to time as the needs of the organisation require.
