AAA Screening Technician/Administrator

Torbay and South Devon NHS Foundation Trust

AAA Screening Technician/Administrator

The closing date is 14 April 2026

This is a developing role, with the opportunity to complete a Level 3 Diploma in Health Screening while in post.

This is a combined clinical and administrative role designed to support a flexible workforce within the Abdominal Aortic Aneurysm (AAA) Screening Programme. The post holder will undertake abdominal ultrasound screening and provide administrative support.

The role involves direct patient contact, delivering ultrasound scans in line with national AAA screening guidelines, and ensuring patients are fully informed, reassured, and supported throughout the screening process. The post holder will also act as the primary point of contact for programme administration, managing appointments, patient records, data systems, and clinic logistics.

Main duties of the job

• To train and work as a Screening Technician within the South Devon & Exeter Abdominal Aortic Aneurysm (AAA) Screening Programme, supporting the delivery of a high-quality screening service while undertaking a Level 3 Diploma in the workplace.
• To work on a range of administrative tasks supporting the screening service using own initiative, within standard operating procedures.
• Travel to clinics across Devon, working in pairs and using portable screening equipment to deliver the service at multiple sites. There is a need to work in solo clinics on occasion.

About us

Why Work With Us

About your new team and department

The South Devon & Exeter AAA Screening Programme is a high performing service delivering abdominal aortic aneurysm screening across a large geographical area of Devon. The team is small, dedicated, and patient focused, providing clinics at multiple locations and working closely together to deliver an accessible and high quality screening service.

Job responsibilities

Detailed job description and responsibilities

Communication and working relationships

Act as the first point of contact for patients, carers, GPs, and hospital staff regarding AAA screening enquiries.

Communicate clearly, empathetically, and professionally with patients who may be anxious or distressed.

Communicate sensitive information and provide advice to patients who may have concerns about

Signpost and promote lifestyle advice/support services.

Liaise effectively with Programme Managers, Vascular Consultants, Clinical Skills Trainers, nursing staff, screening technicians, GPs, and hospital staff.

Manage non attendance by contacting patients to identify reasons and rearrange appointments as appropriate.

Record all communications accurately and escalat e concerns, complaints, or complex issues to senior staff when necessary.

Recognise where communication difficulties arise and overcome barriers to understanding.

Analytical and judgement

Assess image and measurements to determine the presence of aneurysms and identify abnormal findings within agreed guidelines.

Respond appropriately to incidents or medical emergencies, seeking senior support when required.

Work independently, prioritising workload within standard operating procedures.

Make judgements based on training and experience, seeking advice for more complex situations.

Planning and organisation

Safely transport, set up, operate, and maintain portable ultrasound equipment at off site clinics.

Communicate effectively with team members to organise equipment and clinic arrangements day to day.

Prepare clinic bookings, venues, and coordinate day to day clinic logistics in conjunction with the Programme Manager.

Attend meetings as required.

Physical skills

Manipulate and calibrate ultrasound equipment with high degree of accuracy and precision involving good hand and eye coordination and fine motor skills.

Accurately manoeuvre equipment and patients for ultrasound scans.

Driving to clinics across Devon.

Patient and client care

Undertake abdominal aortic ultrasound scans in accordance with AAA Programme protocols and standard operating procedures.

Prepare, explain, and provide scan results to patients at clinic, offering reassurance and appropriate information.

• Assess image quality and measurements to determine the presence of aneurysms and identify abnormal findings within agreed guidelines.

Contribute to maintaining a safe, efficient, and patient focused screening environment.

Understand the AAA pathway to be able to provide clinical advice to patients.

Work collaboratively as part of a small, committed team to ensure a consistently high standard of care.

Act on complaints, seeking advice where necessary.

Support patients who may be anxious about having an aneurysm.

Provide advice/information, including lifestyle and health promotion to patients and healthcare workers.

Policy and service development

Ensure confidentiality and safe handling of patient data at all times.

Comply with Infection Control policies, including correct use of PPE and disposal of clinical waste.

Participate in service reviews and contribute suggestions for service improvement.

Follow AAA Programme protocols and standard operating procedures.

Finance, equipment and other resources

Monitor clinic capacity to ensure optimal use of staff time and resources.

Monitor and request orders of clinical and office supplies.

Ensure safe use, cleaning, storage, and transportation of ultrasound equipment.

Report equipment faults promptly.

People management and training

Support the induction and training of new staff where required.

Information technology and administrative duties

Ensure accurate recording of clinical and administrative data across IT systems, databases, and spreadsheets.

Circulate scan results and correspondence to patients, GPs, and vascular specialists in line with programme guidelines.

Manage patient invitations, appointments, cancellations, and re bookings using manual and electronic systems.

• Accurately record and manage patient data in accordance with confidentiality and information governance requirements.

Use patient administration system for extracting patient information when required.

Research and development

Assist with data collection for audit, research, and national vascular screening requirements.

Freedom to act

Work independently on a day to day basis, managing own workload, while recognising when to seek guidance from senior colleagues.

Make routine judgements based on training and experience, seeking advice for more complex situations.

Respond appropriately to incidents or medical emergencies, seeking senior support when required.

For further information about this position, please see attached job description and person specification.

Person Specification Qualifications and Training

• Good standard of general education (minimum 5 GCSEs or equivalent).
• Willingness to complete a Level 3 Health Screeners Diploma within the first 12 months of employment.
• Assistant Practitioner qualification or equivalent.

Knowledge and experience

• Understanding of patient confidentiality and the healthcare environment.
• Accurate data entry and administrative skills.
• Previous experience in a clinical or screening environment.

Specific skills

• Full, clean driving licence and access to a vehicle.
• Proven ability to use IT systems, including email, Word, Outlook, databases, and Excel.
• Ability to work independently and recognise when to seek senior advice.
• Excellent communication and people skills.
• Knowledge of medical terminology, aortic anatomy, vascular pathology, and AAA screening pathways.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Address

Torbay Hospital, AAA Screening, Kitson Hall. Community Devon