Ward Admin Co-ordinator

Ward Admin Co-ordinator

The closing date is 12 April 2026

An exciting opportunity has arisen within Secure Services to appoint a full-time Ward Administration Coordinator (Band 4) to work within Adult Forensic Services at Ravenswood House.

This will be an excellent opportunity if you are looking to develop yourself as an administration leader.

The successful candidate will oversee the ward administrative service and rostering across the unit, as well as safer staffing governance processes for the Secure Services. They will also be supporting a wide range of other administrative tasks. The attached Job Description will set out specific duties and person requirements.

We are looking for someone that can demonstrate a good level of administrative and clerical experience, to support all ward based staff. This includes management of the health roster function for the unit and responsibility for management of the ward administrators.

If you are an enthusiastic, dynamic and organized individual and possess excellent administration and IT skills, then we would like to hear from you. You will need to have a methodical, flexible and forward-thinking approach and be able to prioritise workloads in order to meet deadlines.

You will require excellent interpersonal and communication skills, both written and orally, have a methodical and flexible approach and be able to prioritise workloads in order to meet deadlines, while maintaining a professional, customer focused, approach.

Main duties of the job

• To provide comprehensive administrative support to all ward based staff, including the senior nursing team, managing the smooth running of the roster function, including ensuring sufficient cover is provided in times of sickness and annual leave.
• To be responsible for maintaining sickness and absence records for all ward based staff and related employee information.
• To manage the health roster for the unit under the direction of the Clinical Ward Manager.
• To act as central administrative contact point for the ward.
• To maintain an overview of the administration function and workflow within the ward.
• To consistently deliver a client focused service, which promotes good customer service and effective working relationships.
• To work independently, prioritise and organise own work load taking into consideration the competing demands of the ward and ensuring that administrative work is carried out within agreed timescales.
• To provide management and allocate where necessary the workload of the ward clerk taking into consideration the competing demands of the ward.
• To ensure administrative work is carried out within agreed timescales.

About us

Are you committed to providing remarkable care and service?

Are you passionate about helping people and want to make a difference every day?

We want to meet you!

Southern Health is one of the largest Foundation Trusts in the UK, specialising in mental health, adult and child community health and learning disabilities. We are committed to promoting the welfare and safeguarding of children, young people and adults at risk of abuse and neglect through our 6,500 strong workforce.

Southern Health has over 300 sites across the county and we serve 1.5 million people throughout all stages of their lives. Our aim is to work alongside the people we support (and our health and care partners) to deliver the best possible care and constantly improve.

Here at SHFT we have so much to be proud of:

• Working as a team and supporting each other, we put patients and our staff at the heart of everything we do.
• We have a skilled and diverse workforce and are committed to our staff development, offering bespoke training packages, leadership pathways and career opportunities.
• We offer a variety of benefits such as an amazing pension scheme, generous annual leave, Childcare Choices scheme, many discounts (Blue Light card, The Company Shop, NHS Staff Discounts, cycle to work scheme) and much more.

Come to work with us, together we will provide outstanding treatment and care to improve lives.

Job responsibilities

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached.

Person Specification Qualifications

• NVQ 3 in Business & Administration or evidence of equivalent practical experience.
• RSA 3 or equivalent experience and evidence of further practical experience.
• Good standard of secondary education; GCSE at Grade C or above.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Hampshire and Isle of Wight Healthcare NHS Foundation Trust

£27,485 to £30,162 a year Based on full time hours