Office Manager Liverpool Women's NHS Foundation Trust

Office Manager Liverpool Women's NHS Foundation Trust Employer:

Liverpool Women's NHS Foundation Trust

Location:

Liverpool, L87SS

Pay: Contract Type:

Permanent

Hours:

Full time

Disability Confident:

No

Closing Date:

01/05/2026

About this job

Do you want to be part of and lead our friendly, hard-working and forward thinking Administration and Clerical Team?

As part of the Diagnostic Treatment Centre development an exciting opportunity has arisen within the Imaging Department for a suitably qualified and motivated individual to provide leadership in the role of Office Manager.

The Imaging department provides a 7 day imaging service, covering the modalities of Ultrasound, X-ray, DEXA, Fluoroscopy, CT & MRI. The successful candidate will lead the admin & clerical team to ensure the smooth running of this busy department working with the Access & Performance Manager and the associated teams of the DTC. The ideal candidate will have experience of managing a team, providing leadership, day to day management and building and maintaining good working relationships across the service.

You will be self directive, good at reflective practice, highly organised, with excellent communication skills.

The post holder will ensure provision of timely and accurate administrative support to colleagues within various clinical services.

This is a varied role and can be demanding at times whilst supporting the team.

The applicant will also be expected to provide cross cover for colleagues as and when required.

Experience of using electronic patient records would be advantageous.

The post holder will have a leading role in developing services and therefore will need to be able to demonstrate the ability to embrace and implement change.

About the Trust

Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families.

Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place.

We believe that this along with a strong dedication to research & innovation makes us thespecialist health provider of choice in Europe for women, babies and families.

We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.

The Trust is constantly innovating and evolving its services to provide the most cutting edge and modern care possible.

As well as developing services on our current site we have long-term aspirations for the future.

We have recently launched a number of new strategies which provide a detailed long-term plan for our services.

Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below: Video: Online brochure: Please see Job description and person specification for full details.

Responsibilities

• Monitor and review staffing levels and workloads allocating tasks efficiently.
• Undertake planning of the clerical and support aspects of the department/service.
• Undertake root cause analysis of any areas of under-performance.
• Demonstrate strong and effective leadership acting as an exemplary role model for the team.
• Manage annual leave for Admin and Clerical team ensuring adequate staff cover is maintained.
• Ensure compliance with Mandatory training and maintain current records Ensure all Admin and Clerical staff attend annual appraisal interview and agree Personal Development Plan, conducting the initial stages of the appraisal process Monitoring performance of staff, identifying any training requirements.
• Manage the recruitment interviews, selection, appointment and induction of Administration & Clerical staff to the department.
• Ensure sickness and absence policy is followed.
• Perform formal sickness counselling as and when required.
• Undertake first line management responsibilities.
• Conduct return to work interviews, and participate in disciplinary and/or dismissal procedures, dealing with grievances etc.
• Ensure all appropriate Trust / Department policies and procedures are implemented.

This advert closes on Wednesday 15 Apr 2026