RQ - Admin Assistant (Health & Safety Administration Officer)

Aatom Recruitment is hiring on behalf of Local Authority for the role of RQ - Admin Assistant (Health & Safety Administration Officer)

Job Title: RQ - Admin Assistant (Health & Safety Administration Officer)

Contract Duration: 6 Months

Hours per week: 36

Seeking an experienced and highly organised Health & Safety Administration Officer to provide essential support to the Health & Safety team during a period of staff shortage and restructuring. This temporary post will help maintain operational stability, ensure statutory requirements continue to be met, and enable the management team to focus on strategic priorities.

Key Responsibilities

The successful candidate will:

• Deliver day-to-day administrative support, including inbox management, scheduling, document preparation and follow-up actions.
• Maintain and update Health & Safety logs, trackers, dashboards and compliance records.
• Support the coordination of statutory inspections, audits, risk assessments and site visits.
• Assist in producing reports, briefings, incident summaries and data for senior leadership.
• Ensure accurate filing, version control and organisation of all Health & Safety documents, policies and procedures.
• Contribute to streamlining and improving administrative processes to support the team through the transition period.
• Liaise professionally with schools, services, contractors and internal stakeholders to maintain effective information flow.
• Support the onboarding of new permanent team members when appointed.

Objectives for the 6-Month Assignment

• Stabilise administrative capacity during a period of reduced staffing.
• Improve the accuracy, timeliness and organisation of Health & Safety documentation and reporting.
• Implement simple, robust administrative processes that can be easily adopted by new staff.
• Enable the Head of Health & Safety to focus on strategic and managerial responsibilities.

Skills and Experience Required

• Strong administrative background, ideally within health and safety, compliance, property, or public sector environments.
• Excellent organisational skills, attention to detail and the ability to manage multiple priorities.
• Confident communicator with strong coordination and stakeholder engagement abilities.
• Proficient in Microsoft 365, SharePoint, Outlook and basic data handling.
• Ability to work independently, exercise good judgement and maintain confidentiality.