Estates Administrator - Facilities

Estates Administrator - Facilities

The closing date is 16 April 2026

An exciting opportunity has arisen to join the Estates Team at Cornwall Partnership NHS Foundation Trust as an Estates Administrator within our Facilities function. This important role provides high quality, service focused administrative support to the Facilities Managers, enabling the smooth co ordination and delivery of Estates operations across the Trust. You will play a vital role in maintaining accurate information, supporting operational reporting, and ensuring the effective organisation of departmental processes. As the first point of contact for routine enquiries to the Estates Team, you will bring strong communication skills, professionalism, and a customer focused approach. You will support the department by managing data from systems such as rostering, ESR and Estates databases, organising meetings and documentation, and assisting colleagues across the service. This role is ideal for someone organised, proactive and enthusiastic, who enjoys working within a supportive and fast paced team environment.

Main duties of the job

• Provide high quality administrative support across the Estates Department, including working closely with Facilities Managers to coordinate day to day operations.
• Act as the first point of contact for routine Estates enquiries, maintaining excellent communication with staff, service lines and external stakeholders.
• Collect, input and report operational data using systems such as rostering, ESR, Estates systems and spreadsheets to support oversight and evaluation.
• Manage meetings and administrative processes, including diary support, preparing papers, minute taking, maintaining distribution lists, and organising venues.
• Carry out document management, maintain staff records (sickness and annual leave), and complete routine data entry into approved trackers and systems.

About us

We're an NHS community and mental health provider Trust based in Cornwall and the Isles of Scilly. We deliver community and hospital based care to improve people's physical and mental health. We also provide specialist support to people with dementia or a learning disability.

We are a people organisation and people matter to us. As part of the team, you'll help support the health and wellbeing of the people who live and visit this beautiful part of the UK.

Over 5,000 people make up the Trust. This includes doctors, nurses, therapists, plus admin and support staff.

We work in people's homes, in community clinics and bases. Some staff work from one of our 10 community hospitals. Our aspiration is to have great people, provide great care, be a great place to work and a great partner.

Approximately 568,000 people live here. A third of people who live in Cornwall are supported by acute hospital services in Devon. As a result, we also work closely with our partners in Devon. In the summer, and during other holidays, lots of people choose to visit the area. This increases the numbers of people who use our services.

Job responsibilities

This job is currently only open to people who already work for the NHS in Cornwall or the Isles of Scilly. We are committed to supporting our dedicated staff, so only current employees of the following organisations can apply:

• Cornwall Foundation Trust
• Royal Cornwall Hospitals NHS Trust
• Cornwall and Isles of Scilly Integrated Care Board

If you do not currently work for one of these NHS organisations, your application will not be considered at this time.

To view a detailed job description and person specification including the main responsibilities of this role please see supporting documents.

Person Specification Education

• Level 3 qualification in administration or equivalent level of experience
• Good basic education, demonstrating high levels of literacy and numeracy
• Computer literate to ECDL standard or equivalent

Experience

• Administration experience within a busy office environment
• Experience of estates administration processes and procedures
• Previous NHS experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Cornwall Partnership NHS Foundation Trust