Pharmacy Administration Officer

Pharmacy Administration Officer

The closing date is 09 April 2026

The post holder will assist in delivering a comprehensive, high quality and cost-effective administration service to the Pharmacy Department. Working unsupervised, the post holder will use their own initiative to complete administration duties within set deadlines. The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

Main duties of the job

• Pharmacy Management - Collating agenda items and minute taking/circulation of minutes for board
• Pharmacy Board approved procedures - Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board, circulating approved documents, entering onto the Pharmacy system, updating approval/revision dates, adding to the Policy and Procedure sub-folder, and indexing with traffic light system highlighted for revision date
• Management of appointments & diary - Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board
• Administration Procedures - Ensuring that for every documented task there is a current procedure signed off by a member of the Pharmacy Board, that all procedures have a revision date and are revised in a timely manner (review unchanged date noted / new review date added)
• Training information - Populating and recording specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR, using a red/amber/green process
• Prescriptions / Patient Information Leaflets - Maintaining prescription/leaflet folders, monitoring revisions/printing, providing administration support requested by senior pharmacy staff members

About us

We employ more than 6,500 staff who deliver compassionate care from our two main hospitals, Calderdale Royal Hospital and Huddersfield Royal Infirmary, as well as in community sites, health centres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation. Foundation trusts are public leaders in improving quality in health services. They are part of the NHS - yet decisions about what they do and how they do it are driven by independent boards. Boards listen to their Council of Governors and respond to the needs of their members - patients, staff and the local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in the changes to the local community needs, in striving to be the best, and in putting their patients first.

Person Specification

See attached Job Description and Personal Specification. The post holder will assist in delivering a comprehensive, high quality and cost-effective administration service to the Pharmacy Department. Working unsupervised, the post holder will use their own initiative to complete administration duties within set deadlines. The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

QUALIFICATIONS / TRAINING

• NVQ Level 2 in Business administration or equivalent: RSA/SVQ/NVQ, Vocational award, A-Level, BTEC National, Certificate/Diploma, Vocational A-Levels, ONC (Ordinary National Certificate) or OND (Ordinary National Diploma)
• GCSEs grade 9 to 4 (A to C) in maths and English, or Functional Skills Level 2 in Maths and English or equivalent at Grade 4/C and above which must include English and Mathematics

KNOWLEDGE, EXPERIENCE & EXPERTISE

• Recent significant and extensive experience working as an administration officer
• Advanced keyboard skills, including Microsoft Word, Excel, PowerPoint and Adobe Acrobat
• Advanced computer literacy (e.g. database and spreadsheet skills)
• Working knowledge of electronic email/diary systems
• Must be able to use own initiative to prioritise workload within a busy office setting and pay meticulous attention to detail
• Must be able to meet deadlines
• Ability to work under pressure
• Experience of working in a hospital/pharmacy environment
• Have an awareness of all Trust policies and procedures

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

• Excellent written and verbal skills
• Excellent communication/interpersonal expertise
• Strong team working skills
• Ability to follow agreed protocols, seeking help appropriately, particularly around unforeseen circumstances

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale and Huddersfield NHS Foundation Trust

Salary

£28,392 to £31,157 a year, pro rata

Contract

Permanent

Reference number

372-FSS2981-B

Job locations

Calderdale and Huddersfield NHS Foundation Trust