Organising Administration Assistant (Temporary Contract)
Start Date: ASAP
Working Hours: Monday - Wednesday, 9:00am - 5:00pm
Location: Sowton Exeter. Office-based
Role OverviewWe are seeking an organised and proactive Administration Assistant to support our organising work in the South West region. This role involves providing a wide range of administrative, logistical, and coordination support to ensure the smooth delivery of projects, events, and campaigns.
Key Responsibilities
Act as a central point of coordination for regional organising work, including administration and member communications.
Support organising projects, learning events, and conferences (both pre- and post-event), including campaign activity and distribution of materials.
Coordinate meetings, training sessions, and member events, including managing registrations, attendance lists, and communications.
Assist with workplace visits, telephone enquiries, and engagement with members and activists.
Provide administrative support for trainee recruitment activities.
Support regional training delivery, including venue booking, logistics coordination, registration, and preparation of materials.
Maintain accurate training records and produce relevant reports.
About YouWe are looking for someone who:
Demonstrates professionalism and integrity
Takes a fair and consistent approach when working with others
Works collaboratively and supports team success
Is proactive, flexible, and able to adapt to changing priorities
Skills and Experience
Strong administrative skills, including maintaining accurate paper and digital records
Ability to assess information quickly and respond effectively to enquiries
Able to work independently and use initiative within agreed parameters
Excellent communication and interpersonal skills, with the ability to engage a wide range of people
Confident and professional approach when dealing with callers and event attendees
Clear and concise written communication skills
Ability to handle sensitive or challenging situations with confidence
High level of accuracy and attention to detail
Strong organisational, coordination, and planning skills
Experience taking meeting notes and producing accurate reports
Proficient IT skills, including Microsoft Office and other relevant systems
Strong typing skills with a high degree of accuracy
Ability to work under pressure and meet deadlines