PROPERTY ADMINISTRATOR - PART-TIME - HOMEBASED

We welcome all applications. Please note, this is NOT a remote role. While it is home-based, you must be within a realistic commuting distance of Carnforth, Lancaster and Morecambe.

If you cannot attend these locations when required, please do not apply.

TITLE: PROPERTY ADMINISTRATOR - PART TIME

JOB TYPE: Part-time (flexible) around 2 days a week, plus getting busy in the summer season. Car essential.

LOCATION: Working from home with occasional travel around Carnforth, Lancaster & Morecambe area's + (Manchester very occasionally) mileage allowance will be paid.

HOURLY RATE: £15.00 per hour - will be based on experience & ability & will include incentive bonuses for gaining Social media bookings; a review will be given after your first 3 months.

REPORTING TO: Director

Our client is an established business; they are a small, family-run property business managing a portfolio of holiday lets, lodges, and long-term rental properties. They pride themselves on offering a personal, high-quality service to our guests, tenants, and landlords. They are looking for a reliable, organised, and friendly Property Administrator to join the team and become an integral part of a growing business.

What they offer:

• A supportive and friendly working environment
• Opportunity to grow with the business
• Varied and rewarding role
• Rates depend on experience
• 3-monthly review to discuss salary and performance

Job Description:

This is a varied, hands-on position where no two days are the same. You will support the day-to-day running of the properties, managing bookings, assisting tenants and guests, coordinating maintenance, and promoting their holiday lets and lodges online.

As a small business, they value team members who are proactive, flexible, and happy to roll up their sleeves when needed.

Key Responsibilities

Holiday Lets & Lodges

Manage bookings via platforms

Respond promptly and professionally to guest enquiries and reviews

Update availability calendars and pricing via Excel & booking platforms

Coordinate cleaning, laundry, and maintenance between guest stays

Collating monthly cleaning hours to cover the cleaning cost to housekeepers

Ensure properties are guest-ready and maintained to a high standard

Long-Term Lets

Assist with tenant onboarding and documentation

Prepare tenancy agreements and renewals as and when required

Monitor rent payments and support with arrears follow-up

Coordinate maintenance requests and contractor appointments

General Administration

Maintain accurate property and compliance records

Organise safety certificates (Gas Safety, EPC, EICR, etc.)

Process invoices and support basic bookkeeping tasks

Liaise with landlords, tenants, contractors, and suppliers

Ensure Health & Safety records are up to date

Social Media & Marketing

Create and post engaging content for holiday lets and lodges

Promote seasonal availability and special offers

Respond to social media enquiries

Assist in keeping property listings on platforms - updated and optimised, including pricing.

Take photos and short videos of properties where needed

PERSON SPECIFICATION:

Essential:

Strong organisational skills and attention to detail

Experience with 'lettings management would be ideal but not essential

Excellent written and verbal communication

Confident using social media platforms

Comfortable managing online booking systems

Ability to work independently and use initiative

Confident with emails, word and Excel

Car essential as cleaning spot checks required & emergency call outs

Ability to work on own initiative and provide speedy responses

Desirable Not Essential:

Experience in property, lettings, or hospitality

Familiarity with online booking systems

Basic marketing knowledge

Knowledge of UK lettings regulations

Personal Qualities

Friendly and approachable

Trustworthy and dependable

Flexible and willing to help where needed

Calm under pressure

A positive "can-do" attitude

If you are looking to contribute to a growing company and have a passion for delivering high-quality administrative support, we encourage you to apply for this rewarding position.