Capital,Estates and Facilities Administrator

Go back South London and Maudsley NHS Foundation Trust

Capital, Estates and Facilities Administrator

The closing date is 18 March 2026

The post holder will be part of an administrative team who are responsible for providing a proactive, comprehensive administrative service to a multi disciplinary team, enabling the team to operate effectively and efficiently. As we are the first point of contact, good communication, organisational and people skills are also required, along with the ability to multi task in a very busy environment.

The post holder will need to be enthusiastic and hardworking and be part of a team providing a Helpdesk Service for SLAM sites and the dispersed Properties.

Main duties of the job

Maintain daily data inputting for the Helpdesk via Planet FM Systems. The post holder will also have knowledge of Purchasing Database Software, and an understanding of the Trust SFI's, Procurement and Purchasing.

Operate several different software packages. Provide technical assistance in supporting the Annual Contract workload to include forward planning as well as day to day operational running of Estates functions, supporting and maintaining accurate information and statutory records of Compliance for the SLAM Trust Properties.

About us

The South London and Maudsley NHS Foundation Trust is one of the largest Mental Health Trusts in the UK providing a full range of Mental Health Services and Substance Misuse Services to people in South East London and Specialist Mental Health Services to people from across the UK.

Job responsibilities

Act as part of the CEF Team, being the first point of contact. Assist Clients, Contractors, Suppliers and members of the public in a helpful and diplomatic manner to screen and re route calls as required. Provide proficient administrative support to the CEF Teams, including preparing correspondence, proof reading documents, photocopying and scanning, distribution of post.

Deliver a high standard of customer care that is representative of the service and the overall trust's objectives.

Establish good working relationships with customers and attend to enquiries in a timely, courteous and professional manner. Promote the department as an efficient and effective support service by providing prompt advice and guidance to staff at all levels.

Provide advice and support to Trust personnel (including Senior Managers, Supplies colleagues) with regard to Statutory Compliance.

Person Specification Education and Qualifications

• Good general standard of education to NVQ Level 3
• Good standard of general education including English and Maths
• NEC Training or equivalent experience
• Willingness to learn existing and new computer software packages

Experience

• Experience in preparation of spreadsheet and database systems and providing reports and data
• Experienced in using numerous IT systems, Planet/Excel/Micad
• Act within SFI's and relevant Trust Policies and Procedures
• Experience in supporting contract managers to include attendance at technical meetings
• Knowledge & experience of working within a mental health or healthcare environment

Skills and Knowledge

• Ability to interpret and follow written instruction
• Effective time management skills
• Conference or event organising
• Ability to use own initiative and plan workload to avoid backlog
• Ability to write basic reports, letters and specification

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

South London and Maudsley NHS Foundation Trust

£33,094 to £36,195 a year inclusive of HCAS