Workplace Events Coordinator

CBRE Global Workplace Solutions is a leading global provider of integrated facilities and corporate real

estate management. We are recruiting an Events Coordinator to join our team and deliver exceptional event and workplace experience.

As an Event/Admin Coordinator, you will be responsible for ensuring the seamless delivery of all office events. Working in partnership with internal and external stakeholders, you will ensure every event is executed to the highest standard and in full compliance with Health and Safety requirements and office event guidelines.

Innovation and excellence are at the heart of what we do. Within this role, you will be accountable for continuously reviewing and updating event processes, ensuring all event guides remain current, and identifying opportunities to enhance the quality, safety, and efficiency of event delivery.

The role will require strong coordination, planning, and leadership skills to guarantee that all event requirements - such as supervision, security, and support services - are properly managed. You will oversee the smooth running of events across all UK offices and ensure a best-in-class workplace experience.

Key Responsibilities:

• Lead on the drafting, approval, and ongoing maintenance of the Event Policy, ensuring it remains current and compliant with all relevant standards.
• Take full responsibility for the end-to-end management of all events and large meetings across all client sites, ensuring flawless planning and execution.
• Manage all location requirements, including meeting room allocation, logistics, and setup for both internal and external client events.
• Ensure clear and consistent communication with all stakeholders, providing regular updates throughout each event's lifecycle.
• Oversee Host team requirements at event locations to ensure a seamless and professional attendee experience.
• Provide management information and reporting to the client, including delegate numbers, meeting room utilization, and financial summaries.
• Produce detailed post-event ("wash-up") reports following all major or complex events, highlighting successes and opportunities for improvement.
• Ensure all events are delivered in compliance with licensing, health, safety, and environmental requirements.
• Plan, coordinate, and execute client events, maintaining flexibility to support event operations outside of normal business hours when required.
• Provide logistical support for internal events and meetings, collaborating with the wider Workplace Operations team to deliver seamless setups and event execution - including space configuration, d cor, catering (F&B), gifts, and related requirements.
• Support on-site operations, which may occasionally involve physical setup tasks such as moving furniture or preparing event spaces.

JOB DESCRIPTION

• Manage on-floor stationery stocks, ensuring timely replenishment of toner, paper, laminating, and binding supplies across designated areas and meeting rooms.
• Possess a working knowledge of basic hand tools (training will be provided as needed).
• Take full ownership of your floor and surrounding areas, maintaining cleanliness and condition, reporting issues via Concept, and ensuring all service requests are completed within agreed SLAs.
• Manage deliveries and support operations: Oversee and report on deliveries, update staff on events and news, promote the "One Team" culture, assist with service delivery, and provide ad hoc admin support.
• Support building and mailroom activities: Conduct building inductions when required, and manage mailroom tasks including courier bookings, inventory, and post/gift distribution.

Person Specification:

• Experience in Administration or Event Coordinating,
• Treat people the way they want to be treated - fostering respect, empathy, and understanding.
• Bring contagious energy and positivity to every interaction.
• See every day as a new opportunity to shine and show up with enthusiasm.
• Maintain a proactive mindset and can-do attitude, even in fast-paced or changing environments.
• Be highly organised and efficient, mastering task management and prioritisation.
• Anticipate and resolve potential issues before they become problems.
• Strong communication and interpersonal skills, building great relationships across teams and suppliers.
• Flexible, adaptable, and resourceful - thriving under pressure and during live events.
• Detail-oriented with a passion for creating smooth, high-quality experiences for others.