Select how often (in days) to receive an alert: It's never been a more exciting time to join Vistra. At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction. But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that Overview We have an exciting opportunity for you to join our team as Assistant Manager, Company Secretarial. Reporting to the Associate Director, Company Secretarial, this full-time and permanent position is based in Bristol, London or Reading, UK and offers regional coverage, allowing you to make a significant impact to our Company Secretarial Department and its growth. Key responsibilities Deliver high-quality company secretarial compliance services to a portfolio of approximately 300 UK entities, operating with minimal supervision. Prepare accurate company secretarial documentation (e.g., resolutions) per the requirements of the Companies Act 2006, statutory obligations and governance requirements, and provide insightful, clear,value-added responses to client queries. Ensure client requirements are clearly understood and addressed appropriately and proactively, maintaining regular communication on progress and associated costs. Build strong client relationships, identifying opportunities to enhance service delivery and support long-term client retention. Ensure client files comply with current anti-money laundering regulations and follow up to obtain required customer due diligence (CDD) documentation within reasonable timeframes. Maintain systems to monitor and manage CDD activity, and report any concerns regarding potential money laundering to the Compliance Officer Provide support to junior colleagues, providing them with guidance and direction via clear communication, and reviewing their work, including draft client communications and documentation. Coach junior staff and develop cross-functional relationships beyond formal authority. Resolve conflicts constructively and foster positive team culture. Collaborate with colleagues to ensure the Company Secretarial team operates efficiently and effectively across all workstreams. Maintain a thorough understanding of departmental systems and procedures, proactively identifying opportunities for improvement and efficiency. Acquire a strong understanding of revenue streams, fee structures, and project economics. Manage P&L and financing performance within own client portfolio. Oversee timely and accurate billing for all client engagements, ensuring alignment with agreed terms. Leverage technical expertise to identify and promote commercial opportunities, keeping clients informed of relevant legislative changes and new services. Contribute to business development initiatives, including marketing, promotional activities, and sales support, as appropriate. Attributes & Skills Proven experience in company secretarial transactions, including statutory filings and notification requirements. Proven experience of using company secretarial software / entity management systems (preferably VPoint). Strong working knowledge of the Companies Act 2006, with the ability to interpret and apply legislation accurately and confidently. Exceptionally well-organised, with the ability to manage multiple priorities and deadlines effectively. Proactive, self-motivated, and able to take ownership of tasks with minimal supervision. Personable and collaborative team player, with a confident, professional, and commercially aware approach. Excellent written and verbal communication skills in English, with the ability to convey complex information clearly and concisely. Meticulous attention to detail, ensuring accuracy and consistency across all work. Resilient under pressure, with the ability to maintain high standards in a fast-paced environment. Strong digital literacy, with advanced proficiency in Microsoft Word, Excel, and Teams. Must have the legal right to work in the United Kingdom. A minimum of five years' experience in the company secretarial field, with a strong track record of delivering high-quality services across a diverse portfolio of UK entities. Education/Professional Qualifications Educated to degree level. CGI qualified or part qualified. If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!
Mar 09, 2026
Full time
Select how often (in days) to receive an alert: It's never been a more exciting time to join Vistra. At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business - to help our clients achieve progress without friction. But progress only happens when people come together and take action. And we're absolutely committed to building a culture where our people can do just that Overview We have an exciting opportunity for you to join our team as Assistant Manager, Company Secretarial. Reporting to the Associate Director, Company Secretarial, this full-time and permanent position is based in Bristol, London or Reading, UK and offers regional coverage, allowing you to make a significant impact to our Company Secretarial Department and its growth. Key responsibilities Deliver high-quality company secretarial compliance services to a portfolio of approximately 300 UK entities, operating with minimal supervision. Prepare accurate company secretarial documentation (e.g., resolutions) per the requirements of the Companies Act 2006, statutory obligations and governance requirements, and provide insightful, clear,value-added responses to client queries. Ensure client requirements are clearly understood and addressed appropriately and proactively, maintaining regular communication on progress and associated costs. Build strong client relationships, identifying opportunities to enhance service delivery and support long-term client retention. Ensure client files comply with current anti-money laundering regulations and follow up to obtain required customer due diligence (CDD) documentation within reasonable timeframes. Maintain systems to monitor and manage CDD activity, and report any concerns regarding potential money laundering to the Compliance Officer Provide support to junior colleagues, providing them with guidance and direction via clear communication, and reviewing their work, including draft client communications and documentation. Coach junior staff and develop cross-functional relationships beyond formal authority. Resolve conflicts constructively and foster positive team culture. Collaborate with colleagues to ensure the Company Secretarial team operates efficiently and effectively across all workstreams. Maintain a thorough understanding of departmental systems and procedures, proactively identifying opportunities for improvement and efficiency. Acquire a strong understanding of revenue streams, fee structures, and project economics. Manage P&L and financing performance within own client portfolio. Oversee timely and accurate billing for all client engagements, ensuring alignment with agreed terms. Leverage technical expertise to identify and promote commercial opportunities, keeping clients informed of relevant legislative changes and new services. Contribute to business development initiatives, including marketing, promotional activities, and sales support, as appropriate. Attributes & Skills Proven experience in company secretarial transactions, including statutory filings and notification requirements. Proven experience of using company secretarial software / entity management systems (preferably VPoint). Strong working knowledge of the Companies Act 2006, with the ability to interpret and apply legislation accurately and confidently. Exceptionally well-organised, with the ability to manage multiple priorities and deadlines effectively. Proactive, self-motivated, and able to take ownership of tasks with minimal supervision. Personable and collaborative team player, with a confident, professional, and commercially aware approach. Excellent written and verbal communication skills in English, with the ability to convey complex information clearly and concisely. Meticulous attention to detail, ensuring accuracy and consistency across all work. Resilient under pressure, with the ability to maintain high standards in a fast-paced environment. Strong digital literacy, with advanced proficiency in Microsoft Word, Excel, and Teams. Must have the legal right to work in the United Kingdom. A minimum of five years' experience in the company secretarial field, with a strong track record of delivering high-quality services across a diverse portfolio of UK entities. Education/Professional Qualifications Educated to degree level. CGI qualified or part qualified. If you are excited about working with us, we encourage you to apply or have a confidential chat with one of our Talent Acquisition team members. Our goal is to make this a great place to work where all our people can thrive. We hope you join us on this exciting journey!
Climate Adaptation Assistant Contract type: Fixed term (until the end of March 2027) Working hours: Part time (18.75 hours a week, 0.5 FTE) Salary: £27,000 per annum FTE (£13,500 per annum for 18.75 hours a week) Location: Cheddar, BS27. Opportunity for hybrid working. Site and office visits as required. About The Employer Our client is a local independent charity, and the only organisation uniquely focused on improving the natural environment of Somerset for the benefit of wildlife and people. They champion Somerset's stunning, diverse, and important natural environment, making the case for nature to the public and politicians. They protect wildlife and lead the recovery of the environment by example, including on their nature reserves. About You and the Role As Climate Adaptation Assistant, you will be helping to deliver the organisation's climate adaptation work across various projects. The overarching aim is to support communities to develop Climate Adaptation Plans, explore governance pathways for community-led adaptation, and create scalable toolkits and guidance materials. This is designed to foster climate change resilience and adaptation in the county, and therefore involves working with a variety of stakeholders, including colleagues, partner organisations, farmers and landowners, experts and academics, local councils and community groups. Additionally, you will have opportunities to undertake training for personal and professional development. Key Responsibilities and Tasks Working closely with the Climate Adaptation Officer and wider project team from partner organisations, you will support the development and delivery of a programme of online and face to face communications, meetings, and workshops for focal communities. You will also help advance the organisation's knowledge and understanding of climate adaptation approaches and help develop adaptation plans for priority habitats. Additionally, you will support the creation of reports to communicate the achievements of the project to partners and funders. Responsibility 1: Programme Delivery and Engagement Engage and educate communities by: Supporting the continuing rollout of the Climate Adaptation Toolkit to explain the process of developing community-based solutions to the big issues of climate change. Supporting the organisation and delivery of Act to Adapt process and other events with stakeholders. Working with the Climate Change Adaptation Officer and Community Adaptation Officer to create reports for focal communities, summarising ideas and feedback from workshops, and providing suggestions for developing local adaptation plans. Assisting at external meetings when giving presentations to various audiences. Responsibility 2: Clear and consistent communications and project administration Manage and support by: Supporting the development and implementation of a communications plan that raises awareness of the project and its impact, gathers support, and highlights Somerset as a place at the frontline for climate change. Developing information for lay audiences regarding climate change, sea-level rise, carbon storage and predicted changes in land use, to help people understand what the future may bring, especially in Somerset's wetland environments. Writing copy for social media posts and newsletters about project activities, to keep audiences abreast of the latest developments. Assisting with project administration work to share information and project developments with project partners in the UK and Europe. Contributing to the creation of reports on project activities to funders. Responsibility 3: Knowledge-building and research Provide concise information, expertise and research by: Supporting the development of adaptation plans for priority habitats using the RAD approach, which will contribute to managing internationally important wetlands. Keeping abreast of national and international climate change developments and relating these to Somerset. Increasing personal and organisational knowledge of adaptation approaches. Additional benefits of working for the employer include: 7% employer pension contribution Life assurance An annual professional institution subscription Flexible and agile working Wellbeing support - EAP, wellbeing champions Diversity networks Paid volunteer days Continuous Professional Development opportunities Minimum 33 days of holiday (25 annual leave + bank holidays) The opportunity to make a real and positive difference to nature, communities and the climate. Additional information: This is a 0.5 FTE role (18.75 hours a week) for a fixed term until the end of March 2027. Closing date: Monday 9 March 2026 Interested? To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and then redirected to complete your application for this position. The employer is an equal Opportunities employer. Their people are the most valuable asset they have in achieving their strategic goals. They know that while they have amazing people with an amazing diversity of skills, experiences, and backgrounds they have work to do to make sure they are as inclusive and representative as possible. No agencies please.
Mar 09, 2026
Contractor
Climate Adaptation Assistant Contract type: Fixed term (until the end of March 2027) Working hours: Part time (18.75 hours a week, 0.5 FTE) Salary: £27,000 per annum FTE (£13,500 per annum for 18.75 hours a week) Location: Cheddar, BS27. Opportunity for hybrid working. Site and office visits as required. About The Employer Our client is a local independent charity, and the only organisation uniquely focused on improving the natural environment of Somerset for the benefit of wildlife and people. They champion Somerset's stunning, diverse, and important natural environment, making the case for nature to the public and politicians. They protect wildlife and lead the recovery of the environment by example, including on their nature reserves. About You and the Role As Climate Adaptation Assistant, you will be helping to deliver the organisation's climate adaptation work across various projects. The overarching aim is to support communities to develop Climate Adaptation Plans, explore governance pathways for community-led adaptation, and create scalable toolkits and guidance materials. This is designed to foster climate change resilience and adaptation in the county, and therefore involves working with a variety of stakeholders, including colleagues, partner organisations, farmers and landowners, experts and academics, local councils and community groups. Additionally, you will have opportunities to undertake training for personal and professional development. Key Responsibilities and Tasks Working closely with the Climate Adaptation Officer and wider project team from partner organisations, you will support the development and delivery of a programme of online and face to face communications, meetings, and workshops for focal communities. You will also help advance the organisation's knowledge and understanding of climate adaptation approaches and help develop adaptation plans for priority habitats. Additionally, you will support the creation of reports to communicate the achievements of the project to partners and funders. Responsibility 1: Programme Delivery and Engagement Engage and educate communities by: Supporting the continuing rollout of the Climate Adaptation Toolkit to explain the process of developing community-based solutions to the big issues of climate change. Supporting the organisation and delivery of Act to Adapt process and other events with stakeholders. Working with the Climate Change Adaptation Officer and Community Adaptation Officer to create reports for focal communities, summarising ideas and feedback from workshops, and providing suggestions for developing local adaptation plans. Assisting at external meetings when giving presentations to various audiences. Responsibility 2: Clear and consistent communications and project administration Manage and support by: Supporting the development and implementation of a communications plan that raises awareness of the project and its impact, gathers support, and highlights Somerset as a place at the frontline for climate change. Developing information for lay audiences regarding climate change, sea-level rise, carbon storage and predicted changes in land use, to help people understand what the future may bring, especially in Somerset's wetland environments. Writing copy for social media posts and newsletters about project activities, to keep audiences abreast of the latest developments. Assisting with project administration work to share information and project developments with project partners in the UK and Europe. Contributing to the creation of reports on project activities to funders. Responsibility 3: Knowledge-building and research Provide concise information, expertise and research by: Supporting the development of adaptation plans for priority habitats using the RAD approach, which will contribute to managing internationally important wetlands. Keeping abreast of national and international climate change developments and relating these to Somerset. Increasing personal and organisational knowledge of adaptation approaches. Additional benefits of working for the employer include: 7% employer pension contribution Life assurance An annual professional institution subscription Flexible and agile working Wellbeing support - EAP, wellbeing champions Diversity networks Paid volunteer days Continuous Professional Development opportunities Minimum 33 days of holiday (25 annual leave + bank holidays) The opportunity to make a real and positive difference to nature, communities and the climate. Additional information: This is a 0.5 FTE role (18.75 hours a week) for a fixed term until the end of March 2027. Closing date: Monday 9 March 2026 Interested? To find out more information, please click the apply button. You will be taken to a simple CHM Recruit form and then redirected to complete your application for this position. The employer is an equal Opportunities employer. Their people are the most valuable asset they have in achieving their strategic goals. They know that while they have amazing people with an amazing diversity of skills, experiences, and backgrounds they have work to do to make sure they are as inclusive and representative as possible. No agencies please.
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Mar 08, 2026
Full time
Are you passionate about good governance, confident working with senior leaders, and ready to play a pivotal role at the heart of Lewisham and Greenwich NHS Trust? We are seeking a highly motivated and experienced Head of Board Governance to join our team. This is an important role, supporting the effective operation of our Trust Board and Committees, and ensuring we meet our statutory and regulatory responsibilities with integrity and transparency. You'll work closely with the Chief of Staff and senior leaders across the organisation, providing expert advice on governance and compliance. You'll also manage the Trust's governance frameworks, and help shape how we operate at the highest level. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys working collaboratively, and has a keen eye for detail. If you're looking to make a real impact and support the delivery of high-quality care through excellent corporate governance, we'd love to hear from you. Main duties of the job Work with the Chief of Staff, Chair and Trust Board on all issues relating to corporate governance, ensuring the Trust's Corporate Affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements Accountable to the Chief of Staff, to work with the Executive team, contributing to the delivery of corporate and statutory objectives and maintenance of the highest standards of prudence, propriety and regularity With support from the Risk and Governance Officer, service the Trust Board, Board Committees and Trust Management Executive Groups About us Our people are our greatest asset. When we feel supported and happy at work, this positivity reaches those very people we are here for, the patients. Engaged employees perform at their best and our Equality, Diversity & Inclusion (EDI) initiatives contribute to cultivate a culture of engagement. We have four staff networks, a corporate EDI Team and a suite of programmes and events which aim to insert the 5 aspirations: Improving representation at senior levels of staff with disabilities, from black, Asian, and ethnic minorities background, identify as LGBTQ+ and women, through improved recruitment and leadership development Widening access (anchor institution) and employability Improving the experience of staff with disability Improving the EDI literacy and confidence of trust staff through training and development Making equalities mainstream Job responsibilities The role of the Head of Board Governance will be to: With the Chief of Staff, establish and refine procedures for the sound, integrated governance of the Trust and advise the Trust Board on developments in governance and other issues. Ensure that meetings of the Board, the Board of Directors and their Committees, run efficiently and effectively, that they are properly recorded and that Directors receive appropriate support. Provide administrative support relating to Board and Committee meetings and matters to the Chair and Board of Directors of the Trust. Ensuring common standards are applied across all committees supporting the governance arrangements. Line manage the Risk and Governance Officer, and working with this post-holder, provide administrative support to the Trust Management Executive Group by producing and planning agendas and minuting the meetings. Provide support as required to CEO Office Manager and the wider Executive Personal Assistant team. Provide administrative support to the Executive meetings, to ensure decisions and actions are captured accurately and disseminated appropriately. Maintain the register of Declarations of Interest, Gifts and Hospitality and annual Fit and Proper Persons checks. Ensure the accurate storage and maintenance of official Board Committee business records in safe, secure and retrievable systems. Provide a high quality, customer focused service ensuring that the Trust maintains high standards in relation to good practice and departmental quality standards. Support the appointment and induction of new Executive, and Non-Executive, Board Members. Ensure that there are Terms of Reference for Board, its Committees, the Executive Team, Management Executive Team and that they are reviewed at appropriate intervals, in accordance with the Trusts Corporate Governance Manual. In the absence of the Director of Governance, provide information and advice to the Non- Executive and Executive Directors on Board business as appropriate, often of a complex and confidential nature. Accountable to produce a calendar of all Board and Committees, ensuring the meetings are scheduled to maximise timely flow of information to enable effective decision making. Ensure the regular evaluation of the effectiveness of the Board, its Committees, Members Group and other groups, incorporating a range of methods including self-assessment and independent review. Person Specification Qualifications oProfessionally qualified or degree equivalent with evidence of post- graduate or continuing professional development to masters or equivalent level Membership of the Institute of Chartered Secretaries and Administrators (ICSA) Experience oExperience as a senior manager some of which will have been at Board level oSubstantial track record of delivering in a senior leadership role oA minimum of 3 years' experience within a relevant field of work oExperience to have been gained working within a complex organisation oTrack record of dealing effectively with business issues in a large organisation oExperience of serving Boards and Committees oExperience of working in an organisation under public and political scrutiny. oAble to demonstrate effective leadership of teams and individuals oEffective people management skills oAble to communicate effectively with effectively and confidently with Board Members and senior managers when dealing with matters that are sensitive in nature Experience of working as a Company Secretary or in a senior governance role Broad in-depth experience of a management function such as finance or operational management. Knowledge and Skills oDetailed working knowledge of corporate governance legislation and best practice. oUnderstands the environment in which the Trust operates, its role in serving the public and patients, and its governance structure. oStrong sense of commitment to openness, honesty and high standards in undertaking the leadership role. Practices the highest levels of discretion oDetailed Knowledge of legal and regulatory requirements pertaining to Trust Boards oAble to think and act strategically and develop practical and creative solutions when dealing with issues oMethodical with high level organisational and administrative skills oHighly developed communications skills - interpersonal, facilitation, presentation and negotiation skills oAble to present well-reasoned and structured argument in order to influence and persuade others over whom the post holder may have no formal authority oA sound working knowledge of Microsoft Office tools, including WORD, PowerPoint, and Excel High level of IT skills - able to input, extract, manipulate and present data Personal Qualities and Skills oHigh degree of personal integrity and probity oGood political awareness oPersonal and professional demeanour that generates trust and confidence in others. oAble to work flexibly when required Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. £55,690 to £62,682 a yearper annum plus HCA
Overview About MAF International (MAFI) MAF Iis a not for profit Christian mission organisation using aviation to reach isolated communities across Europe, Africa and Asia. For 80 years we have delivered life saving medical evacuations, disaster relief, food supplies and education support. We are now transforming from a federated structure into a single integrated global organisation, aiming to double our impact and reach over 5,000 isolated communities by 2045. About the role If you are a highly capable and trusted Senior Executive Assistant who thrives in a dynamic, global environment, this role offers a unique opportunity to make a strategic impact. This is a strategic executive coordination role within a global transformation context. You will operate as part of the executive leadership infrastructure, not only in support of it. You are proactive, relationally intelligent, and deeply committed to enabling leadership to focus on transformation and growth. You carry both responsibility and discretion with maturity, knowing that your work directly shapes the effectiveness of those leading the mission. Your ability to maintain operational and relational coherence across a complex global organisation makes you indispensable. As the Executive Office evolves, you're ready to contribute to the development of a world class Executive function. You will build and maintain the executive operating system of the ELT. To achieve this, you will bring exceptional coordination, time orchestration, and communication skills to support the Chief Executive Officer and Executive Leadership Team (ELT). Operating as the central hub of the executive system, you steward the flow of information so that decisions are timely, well informed, and aligned with mission. You will ensure that information, decisions, and relationships flow seamlessly across time zones, cultures, and teams, connecting the CEO, ELT, Board, and MAFI's global leadership. Location: Flexible / Remote Full-time Global Scope Salary: £47,000 - £50,000 Responsibilities Executive enablement and time orchestration Coordinate the CEO's global calendar as a strategic asset, protecting time for organisational priorities and high impact work while preparing high quality briefings, agendas, travel packs and speaking notes. Acts as an extension of the CEO's strategic capacity by helping prioritise, sequence, and align work across the executive system, ensuring that the CEO's time and attention are spent on the highest value activities. You will have delegated authority to redirect, sequence or escape work within agreed parameters. Manage correspondence and document flow with judgement and diplomacy, draft and proofread communications for the CEO and ELT, and track actions to ensure timely follow up and accountability. You will exercise independent judgement in triaging information and determining what requires executive attention. Contribute to the design and evolution of the Executive Office, including processes, templates, and standards. You will influence how the executive system functions. Executive Leadership Team coordination Serve as the central coordinator for the globally distributed ELT by scheduling meetings, curating inclusive agendas, and managing time zone logistics to ensure equitable participation. Support and strengthen the executive leadership operating rhythm to maintain alignment and focus by facilitating weekly stand ups, monthly tactical reviews, quarterly board preparation and annual summits. Enable effective asynchronous collaboration across tools (Teams, Planner, SharePoint, Miro, etc.), ensure meeting outputs and action points are captured, and circulate summaries and follow ups within 48 hours to drive accountability and progress. Board and governance liaison Support the CEO and ELT, in collaboration with the Manager of Governance and Secretariat (future), in delivering high quality board meetings by managing the end to end administrative and logistical process. Maintain the annual board calendar, draft agendas, coordinate paper submissions and ensure timely preparation and distribution of professional, accurate board packs. Provide in meeting support as required, including attendance and minute taking for board meetings or other governance sessions, and follow up on actions to ensure decisions are recorded and progressed. Digital workflow and information management Promote digital best practice across the Executive Office and ELT by establishing standards for collaboration, file management and information security. Curate and maintain shared digital spaces (Teams, SharePoint) to enable real time teamwork, clear document ownership and consistent version control. Champion responsible use of AI enabled productivity tools, ensuring adoption follows approved data protection guidance and governance. Provide training, templates and ongoing oversight to maximise efficiency while protecting sensitive information. As needed, acts as a first draft writer/editor and presentation builder, with a view towards quality, tone and consistency. Cross cultural and global relationship management Foster strong relationships across MAF's international network by ensuring communications are clear, respectful and culturally sensitive, and by proactively engaging stakeholders. Build trust across cultures by communicating with humility, clarity, and respect, particularly where tension or ambiguity exists. Prioritise responsiveness and thoughtful messaging to maintain strong connections across diverse teams. Provide timely cultural and contextual briefings to the CEO and ELT ahead of international meetings or visits, highlighting local norms, sensitivities and practical considerations to support effective engagement and respectful decision making. Travel and event management Plan and coordinate complex international itineraries, executive offsites and field programme visits with careful attention to logistics, travel documentation, risk and security considerations, local contacts and contingency arrangements to ensure seamless travel and productive engagements. Provide on site executive support at key events, managing schedules, liaising with hosts and vendors, troubleshooting issues in real time and capturing outcomes. Ensure smooth execution and timely follow up so that decisions, action points and learnings are documented and progressed. Location: Flexible due to remote working and a global meeting schedule spanning multiple time zones. Initially you will spend one week each month in our UK offices (Cranfield or Ashford). For more information: Senior Executive Assistant There is an occupational requirement for the job holder of this positionto be a committed Christian. The post holder will be expected to lead and take part in prayer and biblical reflection and to be a role model for the organisation in accordance with our Christianbeliefs and standards in the work place. Please apply with your updated CV and cover letter addressing the criteria. Qualifications, Skills & Experience If you want your professional gifts to contribute to a life changing mission, one that serves isolated people with dignity, compassion, and hope, this role is an opportunity to make a profound difference. Who we're seeking Senior executive support to a CEO or C suite in a global/federated organisation. Coordination of teams and board processes across multiple time zones. Management of complex international travel and sensitive communications. Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner, Power BI) and familiarity with board portal software and AI productivity tools. Experience drafting high quality reports and board packs; exposure to governance processes in non profit and/or mission/humanitarian contexts. Diplomacy in navigating federated mindsets, being part of the solution to resolving tensions across leadership layers, managing stakeholders in the transition to a new businss model What we offer A mission focused role with tangible impact to isolated communities worldwide. A collaborative international leadership environment and opportunity to shape a world class Executive Office during a major organisational transformation. Flexible working arrangements and support for professional development. Apply today and help MAF continue its mission to bring help, hope, and healing to the ends of the earth.
Mar 08, 2026
Full time
Overview About MAF International (MAFI) MAF Iis a not for profit Christian mission organisation using aviation to reach isolated communities across Europe, Africa and Asia. For 80 years we have delivered life saving medical evacuations, disaster relief, food supplies and education support. We are now transforming from a federated structure into a single integrated global organisation, aiming to double our impact and reach over 5,000 isolated communities by 2045. About the role If you are a highly capable and trusted Senior Executive Assistant who thrives in a dynamic, global environment, this role offers a unique opportunity to make a strategic impact. This is a strategic executive coordination role within a global transformation context. You will operate as part of the executive leadership infrastructure, not only in support of it. You are proactive, relationally intelligent, and deeply committed to enabling leadership to focus on transformation and growth. You carry both responsibility and discretion with maturity, knowing that your work directly shapes the effectiveness of those leading the mission. Your ability to maintain operational and relational coherence across a complex global organisation makes you indispensable. As the Executive Office evolves, you're ready to contribute to the development of a world class Executive function. You will build and maintain the executive operating system of the ELT. To achieve this, you will bring exceptional coordination, time orchestration, and communication skills to support the Chief Executive Officer and Executive Leadership Team (ELT). Operating as the central hub of the executive system, you steward the flow of information so that decisions are timely, well informed, and aligned with mission. You will ensure that information, decisions, and relationships flow seamlessly across time zones, cultures, and teams, connecting the CEO, ELT, Board, and MAFI's global leadership. Location: Flexible / Remote Full-time Global Scope Salary: £47,000 - £50,000 Responsibilities Executive enablement and time orchestration Coordinate the CEO's global calendar as a strategic asset, protecting time for organisational priorities and high impact work while preparing high quality briefings, agendas, travel packs and speaking notes. Acts as an extension of the CEO's strategic capacity by helping prioritise, sequence, and align work across the executive system, ensuring that the CEO's time and attention are spent on the highest value activities. You will have delegated authority to redirect, sequence or escape work within agreed parameters. Manage correspondence and document flow with judgement and diplomacy, draft and proofread communications for the CEO and ELT, and track actions to ensure timely follow up and accountability. You will exercise independent judgement in triaging information and determining what requires executive attention. Contribute to the design and evolution of the Executive Office, including processes, templates, and standards. You will influence how the executive system functions. Executive Leadership Team coordination Serve as the central coordinator for the globally distributed ELT by scheduling meetings, curating inclusive agendas, and managing time zone logistics to ensure equitable participation. Support and strengthen the executive leadership operating rhythm to maintain alignment and focus by facilitating weekly stand ups, monthly tactical reviews, quarterly board preparation and annual summits. Enable effective asynchronous collaboration across tools (Teams, Planner, SharePoint, Miro, etc.), ensure meeting outputs and action points are captured, and circulate summaries and follow ups within 48 hours to drive accountability and progress. Board and governance liaison Support the CEO and ELT, in collaboration with the Manager of Governance and Secretariat (future), in delivering high quality board meetings by managing the end to end administrative and logistical process. Maintain the annual board calendar, draft agendas, coordinate paper submissions and ensure timely preparation and distribution of professional, accurate board packs. Provide in meeting support as required, including attendance and minute taking for board meetings or other governance sessions, and follow up on actions to ensure decisions are recorded and progressed. Digital workflow and information management Promote digital best practice across the Executive Office and ELT by establishing standards for collaboration, file management and information security. Curate and maintain shared digital spaces (Teams, SharePoint) to enable real time teamwork, clear document ownership and consistent version control. Champion responsible use of AI enabled productivity tools, ensuring adoption follows approved data protection guidance and governance. Provide training, templates and ongoing oversight to maximise efficiency while protecting sensitive information. As needed, acts as a first draft writer/editor and presentation builder, with a view towards quality, tone and consistency. Cross cultural and global relationship management Foster strong relationships across MAF's international network by ensuring communications are clear, respectful and culturally sensitive, and by proactively engaging stakeholders. Build trust across cultures by communicating with humility, clarity, and respect, particularly where tension or ambiguity exists. Prioritise responsiveness and thoughtful messaging to maintain strong connections across diverse teams. Provide timely cultural and contextual briefings to the CEO and ELT ahead of international meetings or visits, highlighting local norms, sensitivities and practical considerations to support effective engagement and respectful decision making. Travel and event management Plan and coordinate complex international itineraries, executive offsites and field programme visits with careful attention to logistics, travel documentation, risk and security considerations, local contacts and contingency arrangements to ensure seamless travel and productive engagements. Provide on site executive support at key events, managing schedules, liaising with hosts and vendors, troubleshooting issues in real time and capturing outcomes. Ensure smooth execution and timely follow up so that decisions, action points and learnings are documented and progressed. Location: Flexible due to remote working and a global meeting schedule spanning multiple time zones. Initially you will spend one week each month in our UK offices (Cranfield or Ashford). For more information: Senior Executive Assistant There is an occupational requirement for the job holder of this positionto be a committed Christian. The post holder will be expected to lead and take part in prayer and biblical reflection and to be a role model for the organisation in accordance with our Christianbeliefs and standards in the work place. Please apply with your updated CV and cover letter addressing the criteria. Qualifications, Skills & Experience If you want your professional gifts to contribute to a life changing mission, one that serves isolated people with dignity, compassion, and hope, this role is an opportunity to make a profound difference. Who we're seeking Senior executive support to a CEO or C suite in a global/federated organisation. Coordination of teams and board processes across multiple time zones. Management of complex international travel and sensitive communications. Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner, Power BI) and familiarity with board portal software and AI productivity tools. Experience drafting high quality reports and board packs; exposure to governance processes in non profit and/or mission/humanitarian contexts. Diplomacy in navigating federated mindsets, being part of the solution to resolving tensions across leadership layers, managing stakeholders in the transition to a new businss model What we offer A mission focused role with tangible impact to isolated communities worldwide. A collaborative international leadership environment and opportunity to shape a world class Executive Office during a major organisational transformation. Flexible working arrangements and support for professional development. Apply today and help MAF continue its mission to bring help, hope, and healing to the ends of the earth.
Overview About MAF International (MAFI) MAF Iis a not for profit Christian mission organisation using aviation to reach isolated communities across Europe, Africa and Asia. For 80 years we have delivered life saving medical evacuations, disaster relief, food supplies and education support. We are now transforming from a federated structure into a single integrated global organisation, aiming to double our impact and reach over 5,000 isolated communities by 2045. About the role If you are a highly capable and trusted Senior Executive Assistant who thrives in a dynamic, global environment, this role offers a unique opportunity to make a strategic impact. This is a strategic executive coordination role within a global transformation context. You will operate as part of the executive leadership infrastructure, not only in support of it. You are proactive, relationally intelligent, and deeply committed to enabling leadership to focus on transformation and growth. You carry both responsibility and discretion with maturity, knowing that your work directly shapes the effectiveness of those leading the mission. Your ability to maintain operational and relational coherence across a complex global organisation makes you indispensable. As the Executive Office evolves, you're ready to contribute to the development of a world class Executive function. You will build and maintain the executive operating system of the ELT. To achieve this, you will bring exceptional coordination, time orchestration, and communication skills to support the Chief Executive Officer and Executive Leadership Team (ELT). Operating as the central hub of the executive system, you steward the flow of information so that decisions are timely, well informed, and aligned with mission. You will ensure that information, decisions, and relationships flow seamlessly across time zones, cultures, and teams, connecting the CEO, ELT, Board, and MAFI's global leadership. Location: Flexible / Remote Full-time Global Scope Salary: £47,000 - £50,000 Responsibilities Executive enablement and time orchestration Coordinate the CEO's global calendar as a strategic asset, protecting time for organisational priorities and high impact work while preparing high quality briefings, agendas, travel packs and speaking notes. Acts as an extension of the CEO's strategic capacity by helping prioritise, sequence, and align work across the executive system, ensuring that the CEO's time and attention are spent on the highest value activities. You will have delegated authority to redirect, sequence or escape work within agreed parameters. Manage correspondence and document flow with judgement and diplomacy, draft and proofread communications for the CEO and ELT, and track actions to ensure timely follow up and accountability. You will exercise independent judgement in triaging information and determining what requires executive attention. Contribute to the design and evolution of the Executive Office, including processes, templates, and standards. You will influence how the executive system functions. Executive Leadership Team coordination Serve as the central coordinator for the globally distributed ELT by scheduling meetings, curating inclusive agendas, and managing time zone logistics to ensure equitable participation. Support and strengthen the executive leadership operating rhythm to maintain alignment and focus by facilitating weekly stand ups, monthly tactical reviews, quarterly board preparation and annual summits. Enable effective asynchronous collaboration across tools (Teams, Planner, SharePoint, Miro, etc.), ensure meeting outputs and action points are captured, and circulate summaries and follow ups within 48 hours to drive accountability and progress. Board and governance liaison Support the CEO and ELT, in collaboration with the Manager of Governance and Secretariat (future), in delivering high quality board meetings by managing the end to end administrative and logistical process. Maintain the annual board calendar, draft agendas, coordinate paper submissions and ensure timely preparation and distribution of professional, accurate board packs. Provide in meeting support as required, including attendance and minute taking for board meetings or other governance sessions, and follow up on actions to ensure decisions are recorded and progressed. Digital workflow and information management Promote digital best practice across the Executive Office and ELT by establishing standards for collaboration, file management and information security. Curate and maintain shared digital spaces (Teams, SharePoint) to enable real time teamwork, clear document ownership and consistent version control. Champion responsible use of AI enabled productivity tools, ensuring adoption follows approved data protection guidance and governance. Provide training, templates and ongoing oversight to maximise efficiency while protecting sensitive information. As needed, acts as a first draft writer/editor and presentation builder, with a view towards quality, tone and consistency. Cross cultural and global relationship management Foster strong relationships across MAF's international network by ensuring communications are clear, respectful and culturally sensitive, and by proactively engaging stakeholders. Build trust across cultures by communicating with humility, clarity, and respect, particularly where tension or ambiguity exists. Prioritise responsiveness and thoughtful messaging to maintain strong connections across diverse teams. Provide timely cultural and contextual briefings to the CEO and ELT ahead of international meetings or visits, highlighting local norms, sensitivities and practical considerations to support effective engagement and respectful decision making. Travel and event management Plan and coordinate complex international itineraries, executive offsites and field programme visits with careful attention to logistics, travel documentation, risk and security considerations, local contacts and contingency arrangements to ensure seamless travel and productive engagements. Provide on site executive support at key events, managing schedules, liaising with hosts and vendors, troubleshooting issues in real time and capturing outcomes. Ensure smooth execution and timely follow up so that decisions, action points and learnings are documented and progressed. Location: Flexible due to remote working and a global meeting schedule spanning multiple time zones. Initially you will spend one week each month in our UK offices (Cranfield or Ashford). For more information: Senior Executive Assistant There is an occupational requirement for the job holder of this positionto be a committed Christian. The post holder will be expected to lead and take part in prayer and biblical reflection and to be a role model for the organisation in accordance with our Christianbeliefs and standards in the work place. Please apply with your updated CV and cover letter addressing the criteria. Qualifications, Skills & Experience If you want your professional gifts to contribute to a life changing mission, one that serves isolated people with dignity, compassion, and hope, this role is an opportunity to make a profound difference. Who we're seeking Senior executive support to a CEO or C suite in a global/federated organisation. Coordination of teams and board processes across multiple time zones. Management of complex international travel and sensitive communications. Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner, Power BI) and familiarity with board portal software and AI productivity tools. Experience drafting high quality reports and board packs; exposure to governance processes in non profit and/or mission/humanitarian contexts. Diplomacy in navigating federated mindsets, being part of the solution to resolving tensions across leadership layers, managing stakeholders in the transition to a new businss model What we offer A mission focused role with tangible impact to isolated communities worldwide. A collaborative international leadership environment and opportunity to shape a world class Executive Office during a major organisational transformation. Flexible working arrangements and support for professional development. Apply today and help MAF continue its mission to bring help, hope, and healing to the ends of the earth.
Mar 08, 2026
Full time
Overview About MAF International (MAFI) MAF Iis a not for profit Christian mission organisation using aviation to reach isolated communities across Europe, Africa and Asia. For 80 years we have delivered life saving medical evacuations, disaster relief, food supplies and education support. We are now transforming from a federated structure into a single integrated global organisation, aiming to double our impact and reach over 5,000 isolated communities by 2045. About the role If you are a highly capable and trusted Senior Executive Assistant who thrives in a dynamic, global environment, this role offers a unique opportunity to make a strategic impact. This is a strategic executive coordination role within a global transformation context. You will operate as part of the executive leadership infrastructure, not only in support of it. You are proactive, relationally intelligent, and deeply committed to enabling leadership to focus on transformation and growth. You carry both responsibility and discretion with maturity, knowing that your work directly shapes the effectiveness of those leading the mission. Your ability to maintain operational and relational coherence across a complex global organisation makes you indispensable. As the Executive Office evolves, you're ready to contribute to the development of a world class Executive function. You will build and maintain the executive operating system of the ELT. To achieve this, you will bring exceptional coordination, time orchestration, and communication skills to support the Chief Executive Officer and Executive Leadership Team (ELT). Operating as the central hub of the executive system, you steward the flow of information so that decisions are timely, well informed, and aligned with mission. You will ensure that information, decisions, and relationships flow seamlessly across time zones, cultures, and teams, connecting the CEO, ELT, Board, and MAFI's global leadership. Location: Flexible / Remote Full-time Global Scope Salary: £47,000 - £50,000 Responsibilities Executive enablement and time orchestration Coordinate the CEO's global calendar as a strategic asset, protecting time for organisational priorities and high impact work while preparing high quality briefings, agendas, travel packs and speaking notes. Acts as an extension of the CEO's strategic capacity by helping prioritise, sequence, and align work across the executive system, ensuring that the CEO's time and attention are spent on the highest value activities. You will have delegated authority to redirect, sequence or escape work within agreed parameters. Manage correspondence and document flow with judgement and diplomacy, draft and proofread communications for the CEO and ELT, and track actions to ensure timely follow up and accountability. You will exercise independent judgement in triaging information and determining what requires executive attention. Contribute to the design and evolution of the Executive Office, including processes, templates, and standards. You will influence how the executive system functions. Executive Leadership Team coordination Serve as the central coordinator for the globally distributed ELT by scheduling meetings, curating inclusive agendas, and managing time zone logistics to ensure equitable participation. Support and strengthen the executive leadership operating rhythm to maintain alignment and focus by facilitating weekly stand ups, monthly tactical reviews, quarterly board preparation and annual summits. Enable effective asynchronous collaboration across tools (Teams, Planner, SharePoint, Miro, etc.), ensure meeting outputs and action points are captured, and circulate summaries and follow ups within 48 hours to drive accountability and progress. Board and governance liaison Support the CEO and ELT, in collaboration with the Manager of Governance and Secretariat (future), in delivering high quality board meetings by managing the end to end administrative and logistical process. Maintain the annual board calendar, draft agendas, coordinate paper submissions and ensure timely preparation and distribution of professional, accurate board packs. Provide in meeting support as required, including attendance and minute taking for board meetings or other governance sessions, and follow up on actions to ensure decisions are recorded and progressed. Digital workflow and information management Promote digital best practice across the Executive Office and ELT by establishing standards for collaboration, file management and information security. Curate and maintain shared digital spaces (Teams, SharePoint) to enable real time teamwork, clear document ownership and consistent version control. Champion responsible use of AI enabled productivity tools, ensuring adoption follows approved data protection guidance and governance. Provide training, templates and ongoing oversight to maximise efficiency while protecting sensitive information. As needed, acts as a first draft writer/editor and presentation builder, with a view towards quality, tone and consistency. Cross cultural and global relationship management Foster strong relationships across MAF's international network by ensuring communications are clear, respectful and culturally sensitive, and by proactively engaging stakeholders. Build trust across cultures by communicating with humility, clarity, and respect, particularly where tension or ambiguity exists. Prioritise responsiveness and thoughtful messaging to maintain strong connections across diverse teams. Provide timely cultural and contextual briefings to the CEO and ELT ahead of international meetings or visits, highlighting local norms, sensitivities and practical considerations to support effective engagement and respectful decision making. Travel and event management Plan and coordinate complex international itineraries, executive offsites and field programme visits with careful attention to logistics, travel documentation, risk and security considerations, local contacts and contingency arrangements to ensure seamless travel and productive engagements. Provide on site executive support at key events, managing schedules, liaising with hosts and vendors, troubleshooting issues in real time and capturing outcomes. Ensure smooth execution and timely follow up so that decisions, action points and learnings are documented and progressed. Location: Flexible due to remote working and a global meeting schedule spanning multiple time zones. Initially you will spend one week each month in our UK offices (Cranfield or Ashford). For more information: Senior Executive Assistant There is an occupational requirement for the job holder of this positionto be a committed Christian. The post holder will be expected to lead and take part in prayer and biblical reflection and to be a role model for the organisation in accordance with our Christianbeliefs and standards in the work place. Please apply with your updated CV and cover letter addressing the criteria. Qualifications, Skills & Experience If you want your professional gifts to contribute to a life changing mission, one that serves isolated people with dignity, compassion, and hope, this role is an opportunity to make a profound difference. Who we're seeking Senior executive support to a CEO or C suite in a global/federated organisation. Coordination of teams and board processes across multiple time zones. Management of complex international travel and sensitive communications. Strong proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner, Power BI) and familiarity with board portal software and AI productivity tools. Experience drafting high quality reports and board packs; exposure to governance processes in non profit and/or mission/humanitarian contexts. Diplomacy in navigating federated mindsets, being part of the solution to resolving tensions across leadership layers, managing stakeholders in the transition to a new businss model What we offer A mission focused role with tangible impact to isolated communities worldwide. A collaborative international leadership environment and opportunity to shape a world class Executive Office during a major organisational transformation. Flexible working arrangements and support for professional development. Apply today and help MAF continue its mission to bring help, hope, and healing to the ends of the earth.
Vacancy type Experienced hires Scheme Secretarial/Administrative Level Mid Business area Legal Support Services Duration Permanent Hours 9am-5pm Location London Reference number JP099 Job title Practice Assistant Team Legal Support Services Vacancy owner Jonah Philpott We are hiring! Our Legal Support Services department is currently recruiting for a Practice Assistant to be based out of our London office. Due to significant growth in Real Estate in London, this role will act as the single point of contact for a group of Real Estatefee earners and the completion of their work. The role with undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. Ideally, the successful candidate will have some experience with Real Estate related tasks including assisting with Land Registry application and searches, SDLT returns, and have superb client communications as these will also be major parts of the role. Other duties include billing related tasks, diary management, administration and stakeholder engagement. If you are an experienced PA looking for a new opportunity in London, please take a look at the full job description on the website and submit an applicationor reach out to a member of the recruitment team to find out more.
Mar 07, 2026
Full time
Vacancy type Experienced hires Scheme Secretarial/Administrative Level Mid Business area Legal Support Services Duration Permanent Hours 9am-5pm Location London Reference number JP099 Job title Practice Assistant Team Legal Support Services Vacancy owner Jonah Philpott We are hiring! Our Legal Support Services department is currently recruiting for a Practice Assistant to be based out of our London office. Due to significant growth in Real Estate in London, this role will act as the single point of contact for a group of Real Estatefee earners and the completion of their work. The role with undertake all aspects of the Practice Assistant role, or where appropriate, manage the workflow by utilising Team Assistants and Shared Services, retaining ownership and accountability of all tasks through to completion. Provide a high quality, comprehensive workflow management and organisational service to fee earners in the group and exceptional client service. Ideally, the successful candidate will have some experience with Real Estate related tasks including assisting with Land Registry application and searches, SDLT returns, and have superb client communications as these will also be major parts of the role. Other duties include billing related tasks, diary management, administration and stakeholder engagement. If you are an experienced PA looking for a new opportunity in London, please take a look at the full job description on the website and submit an applicationor reach out to a member of the recruitment team to find out more.
Corporate Partnerships Coordinator We are seeking a highly organised Corporate Partnerships Coordinator to help deliver exceptional stewardship and engagement for corporate supporters. Position: Corporate Partnerships Coordinator Salary: £28,000 per annum Location: Remote within the UK with occasional travel Hours: Full time Contract: Permanent Closing Date: 5:00pm on Thursday 2nd April 2026. (We reserve the right to close the role early should a suitable applicant be found) About the Role This role plays an important part in supporting corporate partnerships and ensuring every partner feels valued and connected to the organisation's work. You will coordinate communications, manage administration and support events and engagement activities while maintaining accurate records and reporting. Key responsibilities include: Supporting the delivery of stewardship plans for corporate partners Acting as a first point of contact for partner enquiries Drafting communications including partner updates and newsletters Coordinating partner events, webinars and engagement opportunities Maintaining accurate partnership records within the CRM system Supporting donation processing and partnership reporting Assisting with research and preparation for partnership proposals Coordinating meetings, agendas and internal team support About You You will be organised, proactive and comfortable working with multiple stakeholders while maintaining excellent attention to detail. You will bring: Experience in supporter care, account management, customer service or administration Excellent written communication skills Strong organisational skills and attention to detail Experience working with CRM or database systems Confidence managing multiple tasks and priorities A proactive approach and professional manner About the Organisation This organisation works in partnership with Indigenous and local communities to protect rainforests and tackle the climate crisis. By supporting community led conservation and providing practical resources, they help protect vital ecosystems while strengthening resilience against environmental threats. Other roles you may have experience of could include; Corporate Partnerships Assistant, Partnerships Coordinator, Fundraising Assistant, Corporate Fundraising Officer, Account Executive, Supporter Care Officer. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
Mar 07, 2026
Full time
Corporate Partnerships Coordinator We are seeking a highly organised Corporate Partnerships Coordinator to help deliver exceptional stewardship and engagement for corporate supporters. Position: Corporate Partnerships Coordinator Salary: £28,000 per annum Location: Remote within the UK with occasional travel Hours: Full time Contract: Permanent Closing Date: 5:00pm on Thursday 2nd April 2026. (We reserve the right to close the role early should a suitable applicant be found) About the Role This role plays an important part in supporting corporate partnerships and ensuring every partner feels valued and connected to the organisation's work. You will coordinate communications, manage administration and support events and engagement activities while maintaining accurate records and reporting. Key responsibilities include: Supporting the delivery of stewardship plans for corporate partners Acting as a first point of contact for partner enquiries Drafting communications including partner updates and newsletters Coordinating partner events, webinars and engagement opportunities Maintaining accurate partnership records within the CRM system Supporting donation processing and partnership reporting Assisting with research and preparation for partnership proposals Coordinating meetings, agendas and internal team support About You You will be organised, proactive and comfortable working with multiple stakeholders while maintaining excellent attention to detail. You will bring: Experience in supporter care, account management, customer service or administration Excellent written communication skills Strong organisational skills and attention to detail Experience working with CRM or database systems Confidence managing multiple tasks and priorities A proactive approach and professional manner About the Organisation This organisation works in partnership with Indigenous and local communities to protect rainforests and tackle the climate crisis. By supporting community led conservation and providing practical resources, they help protect vital ecosystems while strengthening resilience against environmental threats. Other roles you may have experience of could include; Corporate Partnerships Assistant, Partnerships Coordinator, Fundraising Assistant, Corporate Fundraising Officer, Account Executive, Supporter Care Officer. Please note this role is advertised by the recruitment agency acting for the client - Not For Profit People.
At Forvis Mazars, we're always looking ahead, for our people, our clients and the wider world. Together, we grow , belong and impact . You'll be supported to learn, explore and develop from day one. We celebrate individuality, encourage bold thinking and believe success comes from working together. With us, you'll belong to your local team, gain global experience, and make a meaningful impact now and in the future. About The Team: Our Public Sector Audit team plays a key role in strengthening public accountability by delivering independent audits to local authorities, central government departments, NHS bodies, and other publicly funded organisations. With a strong national presence and a growing public audit portfolio, we support entities that shape society and deliver vital services. You'll work with purpose-driven clients, contribute to public trust, and be part of a team that values collaboration, inclusion, and high-quality outcomes. Your development will be supported every step of the way as you grow your expertise in a sector that truly matters. What You'll Do: Lead Audits - Take ownership of audits for local government, NHS, and central bodies, delivering accurate, compliant and high-quality work. Build Relationships - Develop strong client connections, acting as a key contact to resolve queries promptly and ensure billing runs smoothly. Ensure Excellence - Oversee audit delivery to agreed timescales, ensuring standards, procedures and quality expectations are consistently met. Coach & Collaborate - Mentor and support audit assistants and seniors, reviewing work, giving feedback and guiding them through fieldwork. What You'll Bring: Professional Qualification - ACA / ACCA / CA (or equivalent). Sector Expertise - Experience auditing publicly funded bodies such as local authorities, central government departments, NHS trusts, and other government-aligned organisations. Leadership Experience - Ability to take the lead on external audits, you'll supervise and coach junior staff. Technical Knowledge - Strong understanding of UK GAAP (FRS 102), IFRS, and the Companies Act. Stakeholder Engagement - Competent managing client communications, and ensuring the delivery of exceptional, timely audit services. What We Offer: Forvis Mazars is a leading global professional services network delivering quality across audit, tax, advisory and consulting. We're united by a shared purpose and a strong sense of belonging, with a culture rooted in inclusion, responsibility, and collaboration. With us, you'll be empowered to shape your career, contribute your ideas, and make a difference from day one. We embrace individuality and encourage everyone to bring their whole selves to work. Whether you're looking to stretch your potential, build meaningful relationships or be part of a diverse, forward-thinking team, this is a place where you can thrive. Salaries & Benefits: At Forvis Mazars, we pride ourselves on being a fair and competitive employer, we offer a competitive salary which are based on experience and benchmarking. We have an annual performance-based bonus, and regular salary reviews to ensure you are rewarded for your efforts. You'll enjoy hybrid working options, allowing you to maintain a healthy work-life balance, along with clear career progression opportunities that will support your growth. Our comprehensive benefits package includes wellbeing support because we believe in taking care of our people. Does this sound like the kind of place where you can thrive? Location: Leeds Office - Located in 3 Wellington Place, 5th Floor, Leeds, LS1 4AP. Just a 10-minute walk from Leeds Station. Positioned in a modern business quarter with excellent amenities and green spaces. Ready to Grow , Belong , and Impact ? Apply now and join us at Forvis Mazars!
Mar 07, 2026
Full time
At Forvis Mazars, we're always looking ahead, for our people, our clients and the wider world. Together, we grow , belong and impact . You'll be supported to learn, explore and develop from day one. We celebrate individuality, encourage bold thinking and believe success comes from working together. With us, you'll belong to your local team, gain global experience, and make a meaningful impact now and in the future. About The Team: Our Public Sector Audit team plays a key role in strengthening public accountability by delivering independent audits to local authorities, central government departments, NHS bodies, and other publicly funded organisations. With a strong national presence and a growing public audit portfolio, we support entities that shape society and deliver vital services. You'll work with purpose-driven clients, contribute to public trust, and be part of a team that values collaboration, inclusion, and high-quality outcomes. Your development will be supported every step of the way as you grow your expertise in a sector that truly matters. What You'll Do: Lead Audits - Take ownership of audits for local government, NHS, and central bodies, delivering accurate, compliant and high-quality work. Build Relationships - Develop strong client connections, acting as a key contact to resolve queries promptly and ensure billing runs smoothly. Ensure Excellence - Oversee audit delivery to agreed timescales, ensuring standards, procedures and quality expectations are consistently met. Coach & Collaborate - Mentor and support audit assistants and seniors, reviewing work, giving feedback and guiding them through fieldwork. What You'll Bring: Professional Qualification - ACA / ACCA / CA (or equivalent). Sector Expertise - Experience auditing publicly funded bodies such as local authorities, central government departments, NHS trusts, and other government-aligned organisations. Leadership Experience - Ability to take the lead on external audits, you'll supervise and coach junior staff. Technical Knowledge - Strong understanding of UK GAAP (FRS 102), IFRS, and the Companies Act. Stakeholder Engagement - Competent managing client communications, and ensuring the delivery of exceptional, timely audit services. What We Offer: Forvis Mazars is a leading global professional services network delivering quality across audit, tax, advisory and consulting. We're united by a shared purpose and a strong sense of belonging, with a culture rooted in inclusion, responsibility, and collaboration. With us, you'll be empowered to shape your career, contribute your ideas, and make a difference from day one. We embrace individuality and encourage everyone to bring their whole selves to work. Whether you're looking to stretch your potential, build meaningful relationships or be part of a diverse, forward-thinking team, this is a place where you can thrive. Salaries & Benefits: At Forvis Mazars, we pride ourselves on being a fair and competitive employer, we offer a competitive salary which are based on experience and benchmarking. We have an annual performance-based bonus, and regular salary reviews to ensure you are rewarded for your efforts. You'll enjoy hybrid working options, allowing you to maintain a healthy work-life balance, along with clear career progression opportunities that will support your growth. Our comprehensive benefits package includes wellbeing support because we believe in taking care of our people. Does this sound like the kind of place where you can thrive? Location: Leeds Office - Located in 3 Wellington Place, 5th Floor, Leeds, LS1 4AP. Just a 10-minute walk from Leeds Station. Positioned in a modern business quarter with excellent amenities and green spaces. Ready to Grow , Belong , and Impact ? Apply now and join us at Forvis Mazars!
At Forvis Mazars , we're always looking ahead, for our people, our clients and the wider world. Together, we grow, belong and impact. You'll be supported to learn, explore and develop from day one. We celebrate individuality, encourage bold thinking and believe success comes from working together. With us, you'll belong to your local team, gain global experience, and make a meaningful impact now and in the future. About The Team: Our Public Sector Audit team plays a key role in strengthening public accountability by delivering independent audits to local authorities, central government departments, NHS bodies, and other publicly funded organisations. With a strong national presence and a growing public audit portfolio, we support entities that shape society and deliver vital services. You'll work with purpose-driven clients, contribute to public trust, and be part of a team that values collaboration, inclusion, and high-quality outcomes. Your development will be supported every step of the way as you grow your expertise in a sector that truly matters. What You'll Do: Lead Audits - Take ownership of audits for local government, NHS, and central bodies, delivering accurate, compliant and high-quality work. Build Relationships - Develop strong client connections, acting as a key contact to resolve queries promptly and ensure billing runs smoothly. Ensure Excellence - Oversee audit delivery to agreed timescales, ensuring standards, procedures and quality expectations are consistently met. Coach & Collaborate - Mentor and support audit assistants and seniors, reviewing work, giving feedback and guiding them through fieldwork. What You'll Bring: Professional Qualification - ACA / ACCA / CA (or equivalent). Sector Expertise - Experience auditing publicly funded bodies such as local authorities, central government departments, NHS trusts, and other government-aligned organisations. Leadership Experience - Ability to take the lead on external audits, you'll supervise and coach junior staff. Technical Knowledge - Strong understanding of UK GAAP (FRS 102), IFRS, and the Companies Act. Stakeholder Engagement - Competent managing client communications, and ensuring the delivery of exceptional, timely audit services. What We Offer: Forvis Mazars is a leading global professional services network delivering quality across audit, tax, advisory and consulting. We're united by a shared purpose and a strong sense of belonging, with a culture rooted in inclusion, responsibility, and collaboration. With us, you'll be empowered to shape your career, contribute your ideas, and make a difference from day one. We embrace individuality and encourage everyone to bring their whole selves to work. Whether you're looking to stretch your potential, build meaningful relationships or be part of a diverse, forward-thinking team, this is a place where you can thrive. Salaries & Benefits: At Forvis Mazars, we pride ourselves on being a fair and competitive employer, we offer a competitive salary which are based on experience and benchmarking. We have an annual performance-based bonus, and regular salary reviews to ensure you are rewarded for your efforts. You'll enjoy hybrid working options, allowing you to maintain a healthy work-life balance, along with clear career progression opportunities that will support your growth. Our comprehensive benefits package includes wellbeing support because we believe in taking care of our people. Does this sound like the kind of place where you can thrive? Location: Newcastle Office - Located in Bank Chambers, 26 Mosley Street, Newcastle, NE1 1DF. A short distance from Central Station and Metro links. Situated in the historic heart of the city, with easy access to shops, restaurants and the Quayside. Ready to Grow , Belong , and Impact ? Apply now and join us at Forvis Mazars!
Mar 07, 2026
Full time
At Forvis Mazars , we're always looking ahead, for our people, our clients and the wider world. Together, we grow, belong and impact. You'll be supported to learn, explore and develop from day one. We celebrate individuality, encourage bold thinking and believe success comes from working together. With us, you'll belong to your local team, gain global experience, and make a meaningful impact now and in the future. About The Team: Our Public Sector Audit team plays a key role in strengthening public accountability by delivering independent audits to local authorities, central government departments, NHS bodies, and other publicly funded organisations. With a strong national presence and a growing public audit portfolio, we support entities that shape society and deliver vital services. You'll work with purpose-driven clients, contribute to public trust, and be part of a team that values collaboration, inclusion, and high-quality outcomes. Your development will be supported every step of the way as you grow your expertise in a sector that truly matters. What You'll Do: Lead Audits - Take ownership of audits for local government, NHS, and central bodies, delivering accurate, compliant and high-quality work. Build Relationships - Develop strong client connections, acting as a key contact to resolve queries promptly and ensure billing runs smoothly. Ensure Excellence - Oversee audit delivery to agreed timescales, ensuring standards, procedures and quality expectations are consistently met. Coach & Collaborate - Mentor and support audit assistants and seniors, reviewing work, giving feedback and guiding them through fieldwork. What You'll Bring: Professional Qualification - ACA / ACCA / CA (or equivalent). Sector Expertise - Experience auditing publicly funded bodies such as local authorities, central government departments, NHS trusts, and other government-aligned organisations. Leadership Experience - Ability to take the lead on external audits, you'll supervise and coach junior staff. Technical Knowledge - Strong understanding of UK GAAP (FRS 102), IFRS, and the Companies Act. Stakeholder Engagement - Competent managing client communications, and ensuring the delivery of exceptional, timely audit services. What We Offer: Forvis Mazars is a leading global professional services network delivering quality across audit, tax, advisory and consulting. We're united by a shared purpose and a strong sense of belonging, with a culture rooted in inclusion, responsibility, and collaboration. With us, you'll be empowered to shape your career, contribute your ideas, and make a difference from day one. We embrace individuality and encourage everyone to bring their whole selves to work. Whether you're looking to stretch your potential, build meaningful relationships or be part of a diverse, forward-thinking team, this is a place where you can thrive. Salaries & Benefits: At Forvis Mazars, we pride ourselves on being a fair and competitive employer, we offer a competitive salary which are based on experience and benchmarking. We have an annual performance-based bonus, and regular salary reviews to ensure you are rewarded for your efforts. You'll enjoy hybrid working options, allowing you to maintain a healthy work-life balance, along with clear career progression opportunities that will support your growth. Our comprehensive benefits package includes wellbeing support because we believe in taking care of our people. Does this sound like the kind of place where you can thrive? Location: Newcastle Office - Located in Bank Chambers, 26 Mosley Street, Newcastle, NE1 1DF. A short distance from Central Station and Metro links. Situated in the historic heart of the city, with easy access to shops, restaurants and the Quayside. Ready to Grow , Belong , and Impact ? Apply now and join us at Forvis Mazars!
Fundraising Assistant Permanent 30 hours per week £28,250 full time equivalent (£22,600 for 30 hours per week) Site based Closing date: 29th March 2026 The Shakespeare Hospice is looking for an enthusiastic and highly organised Fundraising Assistant to join our Income Generation team and play a central role in supporting the Hospice's fundraising activity. The role is the first point of contact for many of our supporters, helping to ensure every interaction with the Hospice is positive, responsive and meaningful. You will act as a key coordination point across the fundraising team, supporting campaigns, community fundraising, events and supporter communications. Working closely with colleagues across the organisation, you will help ensure that fundraising activity runs smoothly and that opportunities to engage and thank supporters are maximised. This role is pivotal in making supporters feel valued and connected to the Hospice, helping to turn initial engagement into long-term relationships. You will be someone who enjoys working with people and takes pride in providing excellent supporter care. You will have strong organisational skills and the ability to manage multiple activities while maintaining attention to detail. Experience in fundraising, events, customer engagement or supporter care would be beneficial, although full training will be provided. Every interaction you manage will help ensure supporters feel connected to the Hospice and inspired to continue supporting the care we provide to families across South Warwickshire. Full details of the role can be found by clicking apply . We can offer: Competitive salary Generous annual leave entitlement 35 days including statutory bank holidays, rising to 37 days after 5 years continuous service and 39 days after 10 years continuous service (pro rata for part-time) Contributory pension scheme Free on-site car parking Family-friendly policies, including enhanced maternity, adoption and paternity pay Occupational sick pay Free 24-hour confidential advice and support via our Employee Assistance Programme Flexible working Staff Wellbeing Programme A comprehensive induction plan Training and development opportunities for staff where relevant to role Free eye tests Candidates must be able to demonstrate their eligibility to work in the UK. The Shakespeare Hospice reserves the right to close adverts early should we receive enough applications. All data is processed in accordance with our privacy policy, which can be found on our website.
Mar 07, 2026
Full time
Fundraising Assistant Permanent 30 hours per week £28,250 full time equivalent (£22,600 for 30 hours per week) Site based Closing date: 29th March 2026 The Shakespeare Hospice is looking for an enthusiastic and highly organised Fundraising Assistant to join our Income Generation team and play a central role in supporting the Hospice's fundraising activity. The role is the first point of contact for many of our supporters, helping to ensure every interaction with the Hospice is positive, responsive and meaningful. You will act as a key coordination point across the fundraising team, supporting campaigns, community fundraising, events and supporter communications. Working closely with colleagues across the organisation, you will help ensure that fundraising activity runs smoothly and that opportunities to engage and thank supporters are maximised. This role is pivotal in making supporters feel valued and connected to the Hospice, helping to turn initial engagement into long-term relationships. You will be someone who enjoys working with people and takes pride in providing excellent supporter care. You will have strong organisational skills and the ability to manage multiple activities while maintaining attention to detail. Experience in fundraising, events, customer engagement or supporter care would be beneficial, although full training will be provided. Every interaction you manage will help ensure supporters feel connected to the Hospice and inspired to continue supporting the care we provide to families across South Warwickshire. Full details of the role can be found by clicking apply . We can offer: Competitive salary Generous annual leave entitlement 35 days including statutory bank holidays, rising to 37 days after 5 years continuous service and 39 days after 10 years continuous service (pro rata for part-time) Contributory pension scheme Free on-site car parking Family-friendly policies, including enhanced maternity, adoption and paternity pay Occupational sick pay Free 24-hour confidential advice and support via our Employee Assistance Programme Flexible working Staff Wellbeing Programme A comprehensive induction plan Training and development opportunities for staff where relevant to role Free eye tests Candidates must be able to demonstrate their eligibility to work in the UK. The Shakespeare Hospice reserves the right to close adverts early should we receive enough applications. All data is processed in accordance with our privacy policy, which can be found on our website.
Corporate Partnerships Coordinator We are seeking a highly organised Corporate Partnerships Coordinator to help deliver exceptional stewardship and engagement for corporate supporters. Position: Corporate Partnerships Coordinator Salary: £28,000 per annum Location: Remote within the UK with occasional travel Hours: Full time Contract: Permanent Closing Date: 5:00pm on Thursday 2nd April 2026. (We reserve the right to close the role early should a suitable applicant be found) About the Role This role plays an important part in supporting corporate partnerships and ensuring every partner feels valued and connected to the organisation s work. You will coordinate communications, manage administration and support events and engagement activities while maintaining accurate records and reporting. Key responsibilities include: Supporting the delivery of stewardship plans for corporate partners Acting as a first point of contact for partner enquiries Drafting communications including partner updates and newsletters Coordinating partner events, webinars and engagement opportunities Maintaining accurate partnership records within the CRM system Supporting donation processing and partnership reporting Assisting with research and preparation for partnership proposals Coordinating meetings, agendas and internal team support About You You will be organised, proactive and comfortable working with multiple stakeholders while maintaining excellent attention to detail. You will bring: Experience in supporter care, account management, customer service or administration Excellent written communication skills Strong organisational skills and attention to detail Experience working with CRM or database systems Confidence managing multiple tasks and priorities A proactive approach and professional manner About the Organisation This organisation works in partnership with Indigenous and local communities to protect rainforests and tackle the climate crisis. By supporting community led conservation and providing practical resources, they help protect vital ecosystems while strengthening resilience against environmental threats. Other roles you may have experience of could include; Corporate Partnerships Assistant, Partnerships Coordinator, Fundraising Assistant, Corporate Fundraising Officer, Account Executive, Supporter Care Officer. Please note this role is advertised by the recruitment agency acting for the client Not For Profit People.
Mar 06, 2026
Full time
Corporate Partnerships Coordinator We are seeking a highly organised Corporate Partnerships Coordinator to help deliver exceptional stewardship and engagement for corporate supporters. Position: Corporate Partnerships Coordinator Salary: £28,000 per annum Location: Remote within the UK with occasional travel Hours: Full time Contract: Permanent Closing Date: 5:00pm on Thursday 2nd April 2026. (We reserve the right to close the role early should a suitable applicant be found) About the Role This role plays an important part in supporting corporate partnerships and ensuring every partner feels valued and connected to the organisation s work. You will coordinate communications, manage administration and support events and engagement activities while maintaining accurate records and reporting. Key responsibilities include: Supporting the delivery of stewardship plans for corporate partners Acting as a first point of contact for partner enquiries Drafting communications including partner updates and newsletters Coordinating partner events, webinars and engagement opportunities Maintaining accurate partnership records within the CRM system Supporting donation processing and partnership reporting Assisting with research and preparation for partnership proposals Coordinating meetings, agendas and internal team support About You You will be organised, proactive and comfortable working with multiple stakeholders while maintaining excellent attention to detail. You will bring: Experience in supporter care, account management, customer service or administration Excellent written communication skills Strong organisational skills and attention to detail Experience working with CRM or database systems Confidence managing multiple tasks and priorities A proactive approach and professional manner About the Organisation This organisation works in partnership with Indigenous and local communities to protect rainforests and tackle the climate crisis. By supporting community led conservation and providing practical resources, they help protect vital ecosystems while strengthening resilience against environmental threats. Other roles you may have experience of could include; Corporate Partnerships Assistant, Partnerships Coordinator, Fundraising Assistant, Corporate Fundraising Officer, Account Executive, Supporter Care Officer. Please note this role is advertised by the recruitment agency acting for the client Not For Profit People.
Think Human Resources are seeking a highly organised and proactive Part Time People Assistant / HR Coordinator to provide comprehensive administrative and operational support to a HR function. The company are based in Amersham. This is a temporary role with a view of permanent for the right candidate. The part time hours will be approximately 17.5 hours a week spread across 4 or 5 days. Hybrid working is available after a period of induction. You will play a key role in ensuring that people processes run smoothly, employee records are accurate and compliant, and colleagues receive a high standard of support across the employee lifecycle. This is an excellent opportunity for an experienced HR administrator who enjoys working independently, thrives on detail, and takes pride in delivering a professional and efficient service. Salary will be paid hourly dependent on level of experience. Key Responsibilities HR Administration & Employee Records Maintain and manage employee personnel files, ensuring documentation is accurately stored and organised. Conduct regular audits of employee records to ensure completeness and compliance. Lead the transition of HR paperwork to digital files, ensuring appropriate scanning, storage, and archiving. Prepare and issue contracts, offer letters, amendments, and other employment-related correspondence. HR Systems Management Maintain and update employee data within the HR system, ensuring accuracy and completeness. Improve data quality and address gaps in employee records. Support employee lifecycle updates, including onboarding and leaver processes. Holiday, Absence & Leaver Administration Calculate holiday entitlements and maintain accurate leave records. Manage leaver administration, ensuring documentation and system updates are completed promptly. Support absence management administration and maintain accurate records. Training & Performance Support Assist with the annual appraisal process, ensuring documentation and objectives are recorded and stored correctly. Coordinate training and development sessions and maintain accurate training records. Employee Engagement Support employee engagement initiatives and internal communications. Administer pulse surveys and provide initial analysis and insights. Recruitment & Onboarding Provide recruitment administration, including candidate communications and interview coordination. Support onboarding processes and ensure new starter documentation is complete and accurately recorded. Conduct reference checks and right-to-work checks where required. Compliance & HR Support Maintain accurate and secure records in line with GDPR and internal policies. Support compliance and audit requirements by ensuring HR documentation meets required standards. Assist with benefits and pension administration. Monitor sickness absence reporting and follow up with managers as needed. Prepare engaging PowerPoint presentations for company meetings and training sessions. Support HR projects, policy updates, and organisational change initiatives. Assist with documentation relating to disciplinary, grievance, and performance procedures. Provide ad hoc administrative support to the HR Manager, including diary coordination. You will be: Proactive, reliable, and highly organised Detail-oriented and methodical in your approach Calm under pressure with a solution-focused mindset Professional and discreet, with the ability to handle confidential information A strong communicator with excellent written and verbal skills Able to work both independently and collaboratively Flexible and adaptable to changing priorities Essential Experience & Skills Previous experience in an HR role delivering HR administration and first-line query support Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience maintaining and improving data quality within an HR system Ability to work autonomously without close day-to-day supervision Desirable CIPD qualification (or working towards) Experience using Breathe HR (or similar HRIS) Knowledge of employment law and HR best practice Experience supporting compliance processes or audits Think Human Resources is the HR division of Think Specialist Recruitment, an independently owned recruitment business. The HR division is responsible for recruiting permanent, temporary and contract roles within the field of Human Resources including; HR Administrator, HR Assistant, HR Advisor, HR Business Partner, HR Manager, Head of HR, Employee Relations, talent, internal recruitment, Learning and Development, Compensation and Benefits/Reward and Recognition.
Mar 06, 2026
Seasonal
Think Human Resources are seeking a highly organised and proactive Part Time People Assistant / HR Coordinator to provide comprehensive administrative and operational support to a HR function. The company are based in Amersham. This is a temporary role with a view of permanent for the right candidate. The part time hours will be approximately 17.5 hours a week spread across 4 or 5 days. Hybrid working is available after a period of induction. You will play a key role in ensuring that people processes run smoothly, employee records are accurate and compliant, and colleagues receive a high standard of support across the employee lifecycle. This is an excellent opportunity for an experienced HR administrator who enjoys working independently, thrives on detail, and takes pride in delivering a professional and efficient service. Salary will be paid hourly dependent on level of experience. Key Responsibilities HR Administration & Employee Records Maintain and manage employee personnel files, ensuring documentation is accurately stored and organised. Conduct regular audits of employee records to ensure completeness and compliance. Lead the transition of HR paperwork to digital files, ensuring appropriate scanning, storage, and archiving. Prepare and issue contracts, offer letters, amendments, and other employment-related correspondence. HR Systems Management Maintain and update employee data within the HR system, ensuring accuracy and completeness. Improve data quality and address gaps in employee records. Support employee lifecycle updates, including onboarding and leaver processes. Holiday, Absence & Leaver Administration Calculate holiday entitlements and maintain accurate leave records. Manage leaver administration, ensuring documentation and system updates are completed promptly. Support absence management administration and maintain accurate records. Training & Performance Support Assist with the annual appraisal process, ensuring documentation and objectives are recorded and stored correctly. Coordinate training and development sessions and maintain accurate training records. Employee Engagement Support employee engagement initiatives and internal communications. Administer pulse surveys and provide initial analysis and insights. Recruitment & Onboarding Provide recruitment administration, including candidate communications and interview coordination. Support onboarding processes and ensure new starter documentation is complete and accurately recorded. Conduct reference checks and right-to-work checks where required. Compliance & HR Support Maintain accurate and secure records in line with GDPR and internal policies. Support compliance and audit requirements by ensuring HR documentation meets required standards. Assist with benefits and pension administration. Monitor sickness absence reporting and follow up with managers as needed. Prepare engaging PowerPoint presentations for company meetings and training sessions. Support HR projects, policy updates, and organisational change initiatives. Assist with documentation relating to disciplinary, grievance, and performance procedures. Provide ad hoc administrative support to the HR Manager, including diary coordination. You will be: Proactive, reliable, and highly organised Detail-oriented and methodical in your approach Calm under pressure with a solution-focused mindset Professional and discreet, with the ability to handle confidential information A strong communicator with excellent written and verbal skills Able to work both independently and collaboratively Flexible and adaptable to changing priorities Essential Experience & Skills Previous experience in an HR role delivering HR administration and first-line query support Confident user of Microsoft Office (Word, Excel, Outlook, PowerPoint) Experience maintaining and improving data quality within an HR system Ability to work autonomously without close day-to-day supervision Desirable CIPD qualification (or working towards) Experience using Breathe HR (or similar HRIS) Knowledge of employment law and HR best practice Experience supporting compliance processes or audits Think Human Resources is the HR division of Think Specialist Recruitment, an independently owned recruitment business. The HR division is responsible for recruiting permanent, temporary and contract roles within the field of Human Resources including; HR Administrator, HR Assistant, HR Advisor, HR Business Partner, HR Manager, Head of HR, Employee Relations, talent, internal recruitment, Learning and Development, Compensation and Benefits/Reward and Recognition.
Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures-and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. What You'll Do We are looking for a highly collaborative and strategic Account & Commercial Marketing Manager to help scale and evolve BCG's Account Based Marketing program (ABM). This individual will play a central role in designing and delivering high-impact, cross-functional ABM programs for our most strategic accounts. Reporting to the Senior Manager of Account & Commercial Marketing, this role will partner closely with account teams, practice area marketers, regional marketing, and cross-functional digital experts to bring personalized, insight-driven campaigns to life. You'll operate across all stages of the buyer journey-using creativity, data, and technology to engage decision-makers, accelerate pipeline, and drive measurable impact. KEY RESPONSIBILITIES Help Shape and Scale the ABM Function: At BCG, this involves identifying the right accounts and embedding ABM as a strategic growth lever across the organization. Identify and prioritize key accounts across ABM tiers (1:1, 1:Few, 1:Many) and drive strategic planning for each. Promote ABM adoption internally-acting as a trusted partner to the Senior Manager and a subject matter expert to internal stakeholders. Facilitate account strategy sessions with account teams, helping translate insights into actionable campaign plans. Track and articulate program performance and ROI narratives and translate into compelling slides for senior leadership. Proactively manage program risks and evolving scope-adapting quickly with a solution-oriented mindset. Lead Campaign Development and Execution: This includes end to end campaign planning, creative development, and execution that is tailored to client contexts and decision-maker needs. Manage the onboarding process for new accounts: data validation, goal-setting, campaign strategy, and launch. Ideate and implement standout ABM campaigns that resonate with C-level decision-makers and drive tangible business outcomes. Serve as a quality gatekeeper-ensuring campaign assets are compelling, brand-aligned, and conversion-optimized. Own Measurement and Impact: We focus on turning marketing data into actionable insights that empower account teams in their commercial efforts and demonstrate our program's impact. Define and track success metrics across the ABM funnel: engagement, pipeline, velocity, and influenced revenue. Partner with the CX Senior Analyst to build out the client intelligence arm of ABM-translating marketing signals into insights and actions for account teams. Collaborate with analytics and operations teams to strengthen attribution models and program impact analysis. Be a Power User of Tech and Process: BCG leverages a robust MarTech stack to power our ABM efforts. This role ensures we're using our tools to their fullest potential and creating scalable systems for long-term success. Lead the ABM tech stack across platforms including Marketo, Demandbase, LinkedIn Sales Navigator, CRM, and Tableau. Document scalable processes and best practices to streamline execution and knowledge-sharing across teams. Partner with Enablement, Automation, and Insights teams to pilot new tools and drive innovation. Act as a connector across functions-building strong relationships and embedding ABM best practices across the organization. What You'll Bring You have the aptitude and skills to help drive and scale ABM at BCG in a way that is aligned with BCG's business goals and unique go-to-market approach. You thrive by collaborating with teams across the organization, working in a lean and agile way to implement BCG's Account & Commercial Marketing vision and strategy. You are a Strategic thinker with strong problem-solving and storytelling skills. Confident communicator who builds trust and alignment across diverse stakeholders. Comfortable shifting between high-level strategy and in-the-weeds execution. Proactive self-starter who thrives in fast-moving, matrixed environments. EXPERIENCE & QUALIFICATIONS Bachelor's degree - degree in marketing or communications preferred 5-7 years of experience in B2B marketing managing ABM programs. Proven track record designing and launching ABM campaigns that influence pipeline and revenue. Exceptional writing and content development skills-able to bring clarity, creativity, and energy to complex topics. Experience engaging senior stakeholders and coaching teams through change. Strong data and analytics orientation-you don't just report results, you shape the story they tell. Familiarity with ABM and Martech tools (Marketo, Demandbase, Salesforce, LinkedIn Sales Nav, Tableau, etc.) Who You'll Work With You will be a critical team member in BCG's Marketing function, collaborating across global Marketing, Marketing Technology, and Practice Areas, while supporting BCG accounts and client teams. Your days will be spent working with all levels of the BCG organization, including Managing Directors and Partners (and their account teams, support staff, and assistants), Marketing Directors, and peers. You also may work some with external vendors. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.
Mar 06, 2026
Full time
Who We Are Boston Consulting Group partners with leaders in business and society to tackle their most important challenges and capture their greatest opportunities. BCG was the pioneer in business strategy when it was founded in 1963. Today, we help clients with total transformation-inspiring complex change, enabling organizations to grow, building competitive advantage, and driving bottom-line impact. To succeed, organizations must blend digital and human capabilities. Our diverse, global teams bring deep industry and functional expertise and a range of perspectives to spark change. BCG delivers solutions through leading-edge management consulting along with technology and design, corporate and digital ventures-and business purpose. We work in a uniquely collaborative model across the firm and throughout all levels of the client organization, generating results that allow our clients to thrive. What You'll Do We are looking for a highly collaborative and strategic Account & Commercial Marketing Manager to help scale and evolve BCG's Account Based Marketing program (ABM). This individual will play a central role in designing and delivering high-impact, cross-functional ABM programs for our most strategic accounts. Reporting to the Senior Manager of Account & Commercial Marketing, this role will partner closely with account teams, practice area marketers, regional marketing, and cross-functional digital experts to bring personalized, insight-driven campaigns to life. You'll operate across all stages of the buyer journey-using creativity, data, and technology to engage decision-makers, accelerate pipeline, and drive measurable impact. KEY RESPONSIBILITIES Help Shape and Scale the ABM Function: At BCG, this involves identifying the right accounts and embedding ABM as a strategic growth lever across the organization. Identify and prioritize key accounts across ABM tiers (1:1, 1:Few, 1:Many) and drive strategic planning for each. Promote ABM adoption internally-acting as a trusted partner to the Senior Manager and a subject matter expert to internal stakeholders. Facilitate account strategy sessions with account teams, helping translate insights into actionable campaign plans. Track and articulate program performance and ROI narratives and translate into compelling slides for senior leadership. Proactively manage program risks and evolving scope-adapting quickly with a solution-oriented mindset. Lead Campaign Development and Execution: This includes end to end campaign planning, creative development, and execution that is tailored to client contexts and decision-maker needs. Manage the onboarding process for new accounts: data validation, goal-setting, campaign strategy, and launch. Ideate and implement standout ABM campaigns that resonate with C-level decision-makers and drive tangible business outcomes. Serve as a quality gatekeeper-ensuring campaign assets are compelling, brand-aligned, and conversion-optimized. Own Measurement and Impact: We focus on turning marketing data into actionable insights that empower account teams in their commercial efforts and demonstrate our program's impact. Define and track success metrics across the ABM funnel: engagement, pipeline, velocity, and influenced revenue. Partner with the CX Senior Analyst to build out the client intelligence arm of ABM-translating marketing signals into insights and actions for account teams. Collaborate with analytics and operations teams to strengthen attribution models and program impact analysis. Be a Power User of Tech and Process: BCG leverages a robust MarTech stack to power our ABM efforts. This role ensures we're using our tools to their fullest potential and creating scalable systems for long-term success. Lead the ABM tech stack across platforms including Marketo, Demandbase, LinkedIn Sales Navigator, CRM, and Tableau. Document scalable processes and best practices to streamline execution and knowledge-sharing across teams. Partner with Enablement, Automation, and Insights teams to pilot new tools and drive innovation. Act as a connector across functions-building strong relationships and embedding ABM best practices across the organization. What You'll Bring You have the aptitude and skills to help drive and scale ABM at BCG in a way that is aligned with BCG's business goals and unique go-to-market approach. You thrive by collaborating with teams across the organization, working in a lean and agile way to implement BCG's Account & Commercial Marketing vision and strategy. You are a Strategic thinker with strong problem-solving and storytelling skills. Confident communicator who builds trust and alignment across diverse stakeholders. Comfortable shifting between high-level strategy and in-the-weeds execution. Proactive self-starter who thrives in fast-moving, matrixed environments. EXPERIENCE & QUALIFICATIONS Bachelor's degree - degree in marketing or communications preferred 5-7 years of experience in B2B marketing managing ABM programs. Proven track record designing and launching ABM campaigns that influence pipeline and revenue. Exceptional writing and content development skills-able to bring clarity, creativity, and energy to complex topics. Experience engaging senior stakeholders and coaching teams through change. Strong data and analytics orientation-you don't just report results, you shape the story they tell. Familiarity with ABM and Martech tools (Marketo, Demandbase, Salesforce, LinkedIn Sales Nav, Tableau, etc.) Who You'll Work With You will be a critical team member in BCG's Marketing function, collaborating across global Marketing, Marketing Technology, and Practice Areas, while supporting BCG accounts and client teams. Your days will be spent working with all levels of the BCG organization, including Managing Directors and Partners (and their account teams, support staff, and assistants), Marketing Directors, and peers. You also may work some with external vendors. Boston Consulting Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity / expression, national origin, disability, protected veteran status, or any other characteristic protected under national, provincial, or local law, where applicable, and those with criminal histories will be considered in a manner consistent with applicable state and local laws. BCG is an E - Verify Employer. Click here for more information on E-Verify.
Presentation Designer and Executive Assistant with excellent Graphic Design, research and administrative skills is required for this split role between high-level design and administrative tasks supporting the Senior Executive Team. This is an exciting opportunity for a Presentation Designer and Executive Assistant with strong graphic design, content creation and stakeholder engagement skills to support senior leaders. You will deliver high-quality presentations, visual communication and executive support within a fast-growing organisation. If you've also worked in the following roles, we'd also like to hear from you: Personal Assistant, Graphic Designer, Communications Officer, PR Executive, Content Creator, Senior Administrator If you're creative with solid administration and organisational skills then this could be the job for you! SALARY: circa. £33,500 per annum + Benefits LOCATION: Belfast, County Antrim, Northern Ireland JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for a Presentation Designer and Executive Assistant to join a growing organisation with ambitious expansion plans. As a Presentation Designer and Executive Assistant you will create visually engaging presentations using PowerPoint, Keynote and Prezi, combining graphic design, data visualisation and content writing to communicate complex information clearly. The Presentation Designer and Executive Assistant will also provide high-level executive support, including diary management, project coordination and stakeholder engagement, ensuring the smooth execution of strategic initiatives. Occasional travel will be required. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Presentation Designer and Executive Assistant include: Presentation Design and Development: Create high-quality presentations using PowerPoint, Keynote and Prezi tailored to senior stakeholders Content Creation: Develop compelling narratives, copywriting and visual content to communicate complex information clearly Data Visualisation: Produce infographics, charts and visual aids to support strategic messaging Multimedia Integration: Incorporate video, animation and interactive elements to enhance engagement Stakeholder Collaboration: Work closely with board members and cross-functional teams to understand objectives and audience needs Research and Accuracy: Conduct research to ensure content is accurate, relevant and aligned with organisational goals Audience Tailoring: Adapt presentations to suit international audiences and different cultural contexts Executive Support: Provide diary management, scheduling and business support to senior leaders Project Management: Manage multiple projects simultaneously, ensuring deadlines are met Continuous Improvement: Accept feedback and refine designs to optimise impact and effectiveness CANDIDATE REQUIREMENTS Proven experience in presentation design, graphic design or visual communication Proficiency in PowerPoint, Keynote and Prezi Strong content writing and copywriting skills Excellent visual communication skills with a keen eye for detail Experience with data visualisation principles and techniques Previous experience in executive assistant, business support or office support roles Strong organisational skills, diary management and project management capability Ability to collaborate with diverse stakeholders and senior leaders Professional discretion and the ability to handle confidential information Openness to feedback and a commitment to continuous improvement HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14478 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Belfast, County Antrim, Northern Ireland. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online
Mar 06, 2026
Full time
Presentation Designer and Executive Assistant with excellent Graphic Design, research and administrative skills is required for this split role between high-level design and administrative tasks supporting the Senior Executive Team. This is an exciting opportunity for a Presentation Designer and Executive Assistant with strong graphic design, content creation and stakeholder engagement skills to support senior leaders. You will deliver high-quality presentations, visual communication and executive support within a fast-growing organisation. If you've also worked in the following roles, we'd also like to hear from you: Personal Assistant, Graphic Designer, Communications Officer, PR Executive, Content Creator, Senior Administrator If you're creative with solid administration and organisational skills then this could be the job for you! SALARY: circa. £33,500 per annum + Benefits LOCATION: Belfast, County Antrim, Northern Ireland JOB TYPE: Full-Time, Permanent JOB OVERVIEW We have a fantastic new job opportunity for a Presentation Designer and Executive Assistant to join a growing organisation with ambitious expansion plans. As a Presentation Designer and Executive Assistant you will create visually engaging presentations using PowerPoint, Keynote and Prezi, combining graphic design, data visualisation and content writing to communicate complex information clearly. The Presentation Designer and Executive Assistant will also provide high-level executive support, including diary management, project coordination and stakeholder engagement, ensuring the smooth execution of strategic initiatives. Occasional travel will be required. APPLY TODAY Ready to make your next career move? Apply Now for our Recruitment Team to review. DUTIES Your duties as the Presentation Designer and Executive Assistant include: Presentation Design and Development: Create high-quality presentations using PowerPoint, Keynote and Prezi tailored to senior stakeholders Content Creation: Develop compelling narratives, copywriting and visual content to communicate complex information clearly Data Visualisation: Produce infographics, charts and visual aids to support strategic messaging Multimedia Integration: Incorporate video, animation and interactive elements to enhance engagement Stakeholder Collaboration: Work closely with board members and cross-functional teams to understand objectives and audience needs Research and Accuracy: Conduct research to ensure content is accurate, relevant and aligned with organisational goals Audience Tailoring: Adapt presentations to suit international audiences and different cultural contexts Executive Support: Provide diary management, scheduling and business support to senior leaders Project Management: Manage multiple projects simultaneously, ensuring deadlines are met Continuous Improvement: Accept feedback and refine designs to optimise impact and effectiveness CANDIDATE REQUIREMENTS Proven experience in presentation design, graphic design or visual communication Proficiency in PowerPoint, Keynote and Prezi Strong content writing and copywriting skills Excellent visual communication skills with a keen eye for detail Experience with data visualisation principles and techniques Previous experience in executive assistant, business support or office support roles Strong organisational skills, diary management and project management capability Ability to collaborate with diverse stakeholders and senior leaders Professional discretion and the ability to handle confidential information Openness to feedback and a commitment to continuous improvement HOW TO APPLY To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details. CV's of Job Applicants meeting this requirement will be submitted to our Client for consideration. By submitting your job application to us you are hereby giving us your express consent to submit your details to our Client for this purpose. JOB REF: AWDO-P14478 Full-Time, Permanent Jobs, Careers and Vacancies. Find a new job and work in Belfast, County Antrim, Northern Ireland. Multi-Job Board Advertising and CV Sourcing Recruitment Services provided by AWD online. AWD online specialise in sourcing candidates and advertising vacancies on multiple job boards for companies on a non-commission basis. AWD online operates as an employment agency. awd online
The opportunity to drive benefit realisation across the organisation. The chance to drive cross-portfolio collaboration. About Our Client The Welsh Ambulance Service is supported by more than 4,500 staff and volunteers, and everyone has a role to play in providing a service to patients. Our services include: Emergency Medical Service (EMS) - Responsible for responding to all urgent and emergency calls and providing appropriate pre-hospital care. Non-Emergency Patient Transport Service - A vital part of what we do involves taking people to and from routine outpatient appointments at clinics, hospitals and day centres. EMS Coordination Centres - Receive emergency and urgent calls and are responsible for the emergency dispatch of ambulance crews. NHS 111 Wales - Provides health advice and information remotely (telephone and video) and via the website. Support Service Departments - Play a vital role in our day-to-day work, from managing our finances and keeping our IT systems working to recruiting new staff and keeping them informed. We receive more than 500,000 emergency calls and one million 111 calls a year, and transport more than 1.3 million non-emergency patients to more than 200 treatment centres throughout Wales and England. Together, we all play a part in making sure that we can respond to anyone needing our help, 24 hours a day, 365 days a year.The Deputy Director of Operations provides highly visible, senior leadership for the day-to-day delivery of operational, workforce, planning, quality, and financial performance across the Operations Directorate.The job description is not exhaustive, and the postholder is expected to fulfil requirements as delegated by the Executive Director of Operations. The postholder will: Act as immediate deputy to the Executive Director of Operations, enabling increased strategic and external engagement. Hold directorate accountability for professional standards, culture, and safeguarding, ensuring compliance with statutory requirements and delivery of high-quality, patient-focused services. Lead the directorate's financial sustainability agenda, owning budgets, delivering cost improvement plans, and ensuring robust financial stewardship. This includes setting budgets for major areas of activity and holding accountability for several service portfolios. Drive cross-portfolio/departmental/directorate integration, system and pathway flow, and continuous improvement, supporting the Trust's strategic objectives. Lead major service transformation, improvement programmes, and strategic projects as delegated. This includes organisation-wide policy development and service redesign responsibilities. Represent the Trust in internal and external forums, fostering system partnership and stakeholder engagement. Lead directorate planning that supports the creation of strategy and the Integrated Medium-Term Plan, and develop plans that translate strategy into measurable outcomes. Play a key role in delivering change and transformation, particularly whole-directorate change. Work proactively with media outlets (print, radio, and TV) to promote the Trust's profile and communicate key messages. This requires providing and receiving highly complex, sensitive, and contentious information where acceptance is not assured. Develop and sustain effective trade union partnerships. Job Description Responsibilities: Professional Standards, Culture & Safeguarding Set and uphold clinical, operational / performance, financial and behavioural standards across Operations. This includes responsibility for clinical service delivery standards across all operational areas. Champion a positive, inclusive culture, embedding Trust behaviours/values and promoting psychological safety. Ensure robust safeguarding policies and practices, compliance with Duty of Quality, Duty of Candour, Civil Contingency Act and all other regulatory requirements. Lead on culture change programmes and organisational development initiatives. Responsible for leading directorate-wide cultural transformation programmes. Financial Sustainability Own Operations Directorate budgets, lead cost improvement and efficiency plans, ensuring financial governance. Deliver financial recovery plans, monitor expenditure, and report on financial performance, risks, and opportunities. Ensure value for money and compliance with Trust and NHS Wales financial frameworks. Frequent access to Oracle systems to support operational and strategic functions when acting in a deputy capacity for the Executive Director of Operations. Strategic Leadership & Transformation Lead and integrate the work of all Assistant Directors, aligning portfolios to strategic objectives and operational effectiveness. Lead initiatives to enhance system and pathway flow and performance within our organisational remit, while fostering collaboration with external partners to influence broader system outcomes. Lead major service transformation, improvement programmes, and strategic projects as delegated by the Executive Director. Resolve conflicting expert opinions through advanced judgement and interpretation of highly complex data. Develop and implement service/business development plans, business cases, and innovation initiatives. Utilise analytical tools, including Excel and Power BI, on a daily basis to manage data and support informed, data-driven decision-making across Operations. Operational Oversight & Performance Management Ensure effective management of all operational delivery areas. Oversee business management, risk, and audit functions, ensuring compliance with governance standards. Ensure and sustain effective governance across the directorate. Responsible for directorate-level policy implementation and development. Drive achievement of KPIs/targets, regulatory compliance, and continuous improvement. Lead on EPRR, major incident response, business continuity (to fulfil Civil Contingency Act requirements) and participate in Gold/Strategic on-call rota. This includes acting autonomously during high-risk organisational scenarios. Accountable to the Executive Director of Operations for the delivery of technical and operational service delivery within the portfolio. People Leadership Line manage Assistant Directors via ESR (Electronic Staff Record), booking annual leave, managing sickness absence, supporting development, succession planning, and PADR compliance. Foster a culture of professionalism, inclusion, and continuous improvement. Lead directorate workforce planning, talent development, and people engagement initiatives. Provide and foster efficient and effective leadership to the Volunteer Service. Responsible for formal HR processes, including dismissals, restructures, organisational redesign, and chairing complex casework. System Partnership & Stakeholder Engagement Build and maintain effective relationships with internal and external partners, commissioners, regulators, and multi-agency stakeholders. Represent the Trust at regional and national forums, promoting integrated care and system working. Develop and sustain effective trade union partnerships as part of stakeholder engagement. Work with the Communications Team to manage communications and organisational reputation, acting as a Trust spokesperson. Ensure programme and project management best practices are embedded across directorate initiatives. Governance, Risk and Assurance Ensure robust governance, risk management, and assurance frameworks are in place. Maintain up-to-date risk registers, audit compliance, and statutory reporting. Lead on clinical governance, patient safety, and quality improvement. Lead on information governance, including Freedom of Information for the directorate. Responsible for policy implementation and development for the directorate. Contributes to organisation-wide policy development. Freedom to Act Exercise autonomy, independent decision-making, and responsibility for interpreting and implementing policy. Setting goals and standards for others and interpreting national policy. Act as a role model for organisational behaviours, inclusion, and people wellbeing. Responsible for daily use of systems and MS Teams channels to collaborate effectively and manage information within various confidential and operationally relevant WAST groups. The Successful Applicant Experience Essential: Significant senior leadership experience in a large, complex NHS or emergency services organisation. Proven track record of driving demonstrable improvements in professional standards, culture, safeguarding compliance, and organisational development. Experience in financial stewardship of large budgets, delivery of efficiency/value programmes, and financial recovery. Strategic portfolio management, operational delivery, and service transformation experience. Experience in managing major incidents, resilience and business continuity planning, and EPRR. Experience working with media (print, radio, TV). Delivery of balanced financial position and agreed efficiency plans. . click apply for full job details
Mar 05, 2026
Full time
The opportunity to drive benefit realisation across the organisation. The chance to drive cross-portfolio collaboration. About Our Client The Welsh Ambulance Service is supported by more than 4,500 staff and volunteers, and everyone has a role to play in providing a service to patients. Our services include: Emergency Medical Service (EMS) - Responsible for responding to all urgent and emergency calls and providing appropriate pre-hospital care. Non-Emergency Patient Transport Service - A vital part of what we do involves taking people to and from routine outpatient appointments at clinics, hospitals and day centres. EMS Coordination Centres - Receive emergency and urgent calls and are responsible for the emergency dispatch of ambulance crews. NHS 111 Wales - Provides health advice and information remotely (telephone and video) and via the website. Support Service Departments - Play a vital role in our day-to-day work, from managing our finances and keeping our IT systems working to recruiting new staff and keeping them informed. We receive more than 500,000 emergency calls and one million 111 calls a year, and transport more than 1.3 million non-emergency patients to more than 200 treatment centres throughout Wales and England. Together, we all play a part in making sure that we can respond to anyone needing our help, 24 hours a day, 365 days a year.The Deputy Director of Operations provides highly visible, senior leadership for the day-to-day delivery of operational, workforce, planning, quality, and financial performance across the Operations Directorate.The job description is not exhaustive, and the postholder is expected to fulfil requirements as delegated by the Executive Director of Operations. The postholder will: Act as immediate deputy to the Executive Director of Operations, enabling increased strategic and external engagement. Hold directorate accountability for professional standards, culture, and safeguarding, ensuring compliance with statutory requirements and delivery of high-quality, patient-focused services. Lead the directorate's financial sustainability agenda, owning budgets, delivering cost improvement plans, and ensuring robust financial stewardship. This includes setting budgets for major areas of activity and holding accountability for several service portfolios. Drive cross-portfolio/departmental/directorate integration, system and pathway flow, and continuous improvement, supporting the Trust's strategic objectives. Lead major service transformation, improvement programmes, and strategic projects as delegated. This includes organisation-wide policy development and service redesign responsibilities. Represent the Trust in internal and external forums, fostering system partnership and stakeholder engagement. Lead directorate planning that supports the creation of strategy and the Integrated Medium-Term Plan, and develop plans that translate strategy into measurable outcomes. Play a key role in delivering change and transformation, particularly whole-directorate change. Work proactively with media outlets (print, radio, and TV) to promote the Trust's profile and communicate key messages. This requires providing and receiving highly complex, sensitive, and contentious information where acceptance is not assured. Develop and sustain effective trade union partnerships. Job Description Responsibilities: Professional Standards, Culture & Safeguarding Set and uphold clinical, operational / performance, financial and behavioural standards across Operations. This includes responsibility for clinical service delivery standards across all operational areas. Champion a positive, inclusive culture, embedding Trust behaviours/values and promoting psychological safety. Ensure robust safeguarding policies and practices, compliance with Duty of Quality, Duty of Candour, Civil Contingency Act and all other regulatory requirements. Lead on culture change programmes and organisational development initiatives. Responsible for leading directorate-wide cultural transformation programmes. Financial Sustainability Own Operations Directorate budgets, lead cost improvement and efficiency plans, ensuring financial governance. Deliver financial recovery plans, monitor expenditure, and report on financial performance, risks, and opportunities. Ensure value for money and compliance with Trust and NHS Wales financial frameworks. Frequent access to Oracle systems to support operational and strategic functions when acting in a deputy capacity for the Executive Director of Operations. Strategic Leadership & Transformation Lead and integrate the work of all Assistant Directors, aligning portfolios to strategic objectives and operational effectiveness. Lead initiatives to enhance system and pathway flow and performance within our organisational remit, while fostering collaboration with external partners to influence broader system outcomes. Lead major service transformation, improvement programmes, and strategic projects as delegated by the Executive Director. Resolve conflicting expert opinions through advanced judgement and interpretation of highly complex data. Develop and implement service/business development plans, business cases, and innovation initiatives. Utilise analytical tools, including Excel and Power BI, on a daily basis to manage data and support informed, data-driven decision-making across Operations. Operational Oversight & Performance Management Ensure effective management of all operational delivery areas. Oversee business management, risk, and audit functions, ensuring compliance with governance standards. Ensure and sustain effective governance across the directorate. Responsible for directorate-level policy implementation and development. Drive achievement of KPIs/targets, regulatory compliance, and continuous improvement. Lead on EPRR, major incident response, business continuity (to fulfil Civil Contingency Act requirements) and participate in Gold/Strategic on-call rota. This includes acting autonomously during high-risk organisational scenarios. Accountable to the Executive Director of Operations for the delivery of technical and operational service delivery within the portfolio. People Leadership Line manage Assistant Directors via ESR (Electronic Staff Record), booking annual leave, managing sickness absence, supporting development, succession planning, and PADR compliance. Foster a culture of professionalism, inclusion, and continuous improvement. Lead directorate workforce planning, talent development, and people engagement initiatives. Provide and foster efficient and effective leadership to the Volunteer Service. Responsible for formal HR processes, including dismissals, restructures, organisational redesign, and chairing complex casework. System Partnership & Stakeholder Engagement Build and maintain effective relationships with internal and external partners, commissioners, regulators, and multi-agency stakeholders. Represent the Trust at regional and national forums, promoting integrated care and system working. Develop and sustain effective trade union partnerships as part of stakeholder engagement. Work with the Communications Team to manage communications and organisational reputation, acting as a Trust spokesperson. Ensure programme and project management best practices are embedded across directorate initiatives. Governance, Risk and Assurance Ensure robust governance, risk management, and assurance frameworks are in place. Maintain up-to-date risk registers, audit compliance, and statutory reporting. Lead on clinical governance, patient safety, and quality improvement. Lead on information governance, including Freedom of Information for the directorate. Responsible for policy implementation and development for the directorate. Contributes to organisation-wide policy development. Freedom to Act Exercise autonomy, independent decision-making, and responsibility for interpreting and implementing policy. Setting goals and standards for others and interpreting national policy. Act as a role model for organisational behaviours, inclusion, and people wellbeing. Responsible for daily use of systems and MS Teams channels to collaborate effectively and manage information within various confidential and operationally relevant WAST groups. The Successful Applicant Experience Essential: Significant senior leadership experience in a large, complex NHS or emergency services organisation. Proven track record of driving demonstrable improvements in professional standards, culture, safeguarding compliance, and organisational development. Experience in financial stewardship of large budgets, delivery of efficiency/value programmes, and financial recovery. Strategic portfolio management, operational delivery, and service transformation experience. Experience in managing major incidents, resilience and business continuity planning, and EPRR. Experience working with media (print, radio, TV). Delivery of balanced financial position and agreed efficiency plans. . click apply for full job details
Administration Support £14.00 per hour 16-24 hours per week Fixed term contract for 6-12 months Broughton CH4 The role: Out client is looking for an organised and proactive Administrator who can provide day-day office support. Reporting to the HR Manager, this role will be varied and fast paced, working within a friendly working environment. Responsibilities: Manage incoming calls, emails and general enquiries and act as point of contact for the office. Support the coordination of office supplies, equipment, and facilities requests. Organise travel arrangements and bookings Provide basic admin support to HR processes - onboarding documentation, staff changes and maintaining records. Support the coordination of training sessions, staff communications, and employee engagement activities. Project support. Candidate requirements: Experience in a generalist administrative or office support role Proficient in Microsoft Office packages - Word, Excel, PowerPoint, Outlook Familiarity with document management systems or workflow tools would be an advantage Experience working in a HR focused environment would be an advantage Additional skills/job titles: HR Administrator, Office Administrator, Admin Support, Admin Assistant Note : If this job is not for you but you are looking for a new opportunity, please contact us for a confidential discussion on your career. To Apply: This vacancy is advertised by Travail Employment Group who are acting as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If we have not contacted you within 7 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles. All candidates registering with Travail Employment Group will need to provide proof of identity, and evidence of any experience, training and qualifications our client considers necessary for this position. CWOIND01
Mar 05, 2026
Full time
Administration Support £14.00 per hour 16-24 hours per week Fixed term contract for 6-12 months Broughton CH4 The role: Out client is looking for an organised and proactive Administrator who can provide day-day office support. Reporting to the HR Manager, this role will be varied and fast paced, working within a friendly working environment. Responsibilities: Manage incoming calls, emails and general enquiries and act as point of contact for the office. Support the coordination of office supplies, equipment, and facilities requests. Organise travel arrangements and bookings Provide basic admin support to HR processes - onboarding documentation, staff changes and maintaining records. Support the coordination of training sessions, staff communications, and employee engagement activities. Project support. Candidate requirements: Experience in a generalist administrative or office support role Proficient in Microsoft Office packages - Word, Excel, PowerPoint, Outlook Familiarity with document management systems or workflow tools would be an advantage Experience working in a HR focused environment would be an advantage Additional skills/job titles: HR Administrator, Office Administrator, Admin Support, Admin Assistant Note : If this job is not for you but you are looking for a new opportunity, please contact us for a confidential discussion on your career. To Apply: This vacancy is advertised by Travail Employment Group who are acting as an Employment Agency. Once you click to apply for this job your application will be immediately received by Travail Employment Group. If your application is successful a consultant will be in contact with you within the next 7 days. If we have not contacted you within 7 days you may not have been successful for this position but please feel free to give us a call to discuss similar roles. All candidates registering with Travail Employment Group will need to provide proof of identity, and evidence of any experience, training and qualifications our client considers necessary for this position. CWOIND01
Personal Assistant to Manager and Wider Team Location: North West London (Excellent transport links via Jubilee Line & Overground) Salary: £30,000 - £36,000 per annum (depending on experience) Job Type: Full-Time, In-office (Hybrid option after successful probation) Working Hours: 9:00 AM - 5:00 PM (Some flexibility may be required) Benefits: 25 days holiday Enhanced pension scheme Buy/sell leave option Discretionary bonus scheme (7% of salary) Regular social incentives (fruit days, social Fridays, and more) We are currently recruiting for a Personal Assistant to Manager and Wider Team to join an established and growing accountancy business in North West London . This exciting role offers a unique opportunity to work within a professional and dynamic team. Administrative & Departmental Support: Manage departmental diaries, inboxes, meeting bookings, and room arrangements Prepare meeting notes, basic reports, documentation, and follow-up actions Handle routine correspondence and internal communications, including onboarding and engagement documentation Maintain accurate filing systems, shared drives, and departmental records Support billing and general administrative processes Delegate tasks to Business Support Assistants to ensure deadlines and targets are met Actively participate in team initiatives and training Logistics & Coordination: Arrange travel, accommodation, and itineraries as required Support departmental events, workshops, and team activities Process expenses and associated administrative paperwork Assist with client interaction on straightforward administrative matters, building professional rapport Team & Cross-Department Collaboration: Attend weekly catch-ups with the assigned Partner or Team Manager Provide general administrative support to team members, including document creation and editing Work closely with the Business Support Team Manager and EA to ensure consistent processes across departments Escalate conflicting priorities or issues where appropriate Proactively suggest improvements to processes and ways of working Provide reception and colleague cover when required Quality & Governance: Ensure all work is delivered accurately, professionally, and on time Adhere to agreed templates, standards, and processes Provide company secretarial administrative support where required Requirements: Proven Experience: Proven experience in a Personal Assistant or similar administrative support role Organisational Skills: Strong organisational and time-management abilities. Communication: Excellent interpersonal and communication skills. Confident written and verbal communication skills with strong English language ability Proactive & Adaptable: Ability to work in a fast-paced environment and handle multiple tasks effectively. What our Client Offers: Competitive Salary : £30,000pa- £36,000pa (dependent on experience). Benefits : 25 days holiday, enhanced pension scheme, buy/sell leave, discretionary bonus scheme (7% of salary). Social Environment : Enjoy social days, fruit days, and a friendly, team-oriented atmosphere. If you're a proactive and detail-oriented PA, with previous PA or in an equivalent senior level administrative role, we would love to hear from you. This is a fantastic opportunity to join a supportive and professional team in a growing business. Apply today and be part of an exciting journey! Please note that applications will only be considered if submitted via the job board advert.
Mar 05, 2026
Full time
Personal Assistant to Manager and Wider Team Location: North West London (Excellent transport links via Jubilee Line & Overground) Salary: £30,000 - £36,000 per annum (depending on experience) Job Type: Full-Time, In-office (Hybrid option after successful probation) Working Hours: 9:00 AM - 5:00 PM (Some flexibility may be required) Benefits: 25 days holiday Enhanced pension scheme Buy/sell leave option Discretionary bonus scheme (7% of salary) Regular social incentives (fruit days, social Fridays, and more) We are currently recruiting for a Personal Assistant to Manager and Wider Team to join an established and growing accountancy business in North West London . This exciting role offers a unique opportunity to work within a professional and dynamic team. Administrative & Departmental Support: Manage departmental diaries, inboxes, meeting bookings, and room arrangements Prepare meeting notes, basic reports, documentation, and follow-up actions Handle routine correspondence and internal communications, including onboarding and engagement documentation Maintain accurate filing systems, shared drives, and departmental records Support billing and general administrative processes Delegate tasks to Business Support Assistants to ensure deadlines and targets are met Actively participate in team initiatives and training Logistics & Coordination: Arrange travel, accommodation, and itineraries as required Support departmental events, workshops, and team activities Process expenses and associated administrative paperwork Assist with client interaction on straightforward administrative matters, building professional rapport Team & Cross-Department Collaboration: Attend weekly catch-ups with the assigned Partner or Team Manager Provide general administrative support to team members, including document creation and editing Work closely with the Business Support Team Manager and EA to ensure consistent processes across departments Escalate conflicting priorities or issues where appropriate Proactively suggest improvements to processes and ways of working Provide reception and colleague cover when required Quality & Governance: Ensure all work is delivered accurately, professionally, and on time Adhere to agreed templates, standards, and processes Provide company secretarial administrative support where required Requirements: Proven Experience: Proven experience in a Personal Assistant or similar administrative support role Organisational Skills: Strong organisational and time-management abilities. Communication: Excellent interpersonal and communication skills. Confident written and verbal communication skills with strong English language ability Proactive & Adaptable: Ability to work in a fast-paced environment and handle multiple tasks effectively. What our Client Offers: Competitive Salary : £30,000pa- £36,000pa (dependent on experience). Benefits : 25 days holiday, enhanced pension scheme, buy/sell leave, discretionary bonus scheme (7% of salary). Social Environment : Enjoy social days, fruit days, and a friendly, team-oriented atmosphere. If you're a proactive and detail-oriented PA, with previous PA or in an equivalent senior level administrative role, we would love to hear from you. This is a fantastic opportunity to join a supportive and professional team in a growing business. Apply today and be part of an exciting journey! Please note that applications will only be considered if submitted via the job board advert.
Marketing Assistant Location: Ilford Contract: Full-time Start Date: ASAP One of our clients are looking for a motivated and creative Marketing Assistant to help deliver high-impact marketing campaigns that support their mission of transforming lives through adult learning. If you're passionate about digital content, communications, and community engagement, this is a great opportunity to develop your skills and join a supportive, purpose-driven team. About the Role As our Marketing Assistant, you will support the day-to-day delivery of marketing activities across digital and physical channels. You will help produce social media content, update the website, create marketing materials, coordinate events, and manage brand assets. Your work will help engage learners, promote our programmes, and strengthen our presence in the local community. Key Responsibilities Deliver and support marketing campaigns across online and offline platforms. Create engaging content for social media to increase reach, views, and interactions. Maintain accurate and up-to-date content on the organisation's website. Assist with the design and production of newsletters, marketing materials, and campaign graphics. Coordinate internal and external events, including venue bookings and on-site setup. Manage marketing assets such as photography, photo editing and video editing, logos, promotional materials, and display equipment. Support internal and external communications to keep staff, learners, and stakeholders informed. Who We're Looking For You will thrive in this role if you are: Creative, proactive, and eager to learn. Comfortable working with social media platforms and digital tools. Highly organised with strong attention to detail. A confident communicator who can build positive relationships. Passionate about education, community outreach, or helping people grow. Essential Skills & Experience Experience creating content for social media or websites. Strong organisational and administrative skills. Ability to use basic design tools (e.g., Canva, Adobe Express). Clear written and verbal communication skills. Desirable Skills Experience in education, charity, or community-based sectors. Familiarity with digital analytics tools. Event coordination experience. What We Offer A friendly, collaborative environment. Opportunities for training and professional development. Hands-on experience across a range of marketing and communications activities. The chance to make a meaningful impact on adult learners and local communities.
Mar 05, 2026
Seasonal
Marketing Assistant Location: Ilford Contract: Full-time Start Date: ASAP One of our clients are looking for a motivated and creative Marketing Assistant to help deliver high-impact marketing campaigns that support their mission of transforming lives through adult learning. If you're passionate about digital content, communications, and community engagement, this is a great opportunity to develop your skills and join a supportive, purpose-driven team. About the Role As our Marketing Assistant, you will support the day-to-day delivery of marketing activities across digital and physical channels. You will help produce social media content, update the website, create marketing materials, coordinate events, and manage brand assets. Your work will help engage learners, promote our programmes, and strengthen our presence in the local community. Key Responsibilities Deliver and support marketing campaigns across online and offline platforms. Create engaging content for social media to increase reach, views, and interactions. Maintain accurate and up-to-date content on the organisation's website. Assist with the design and production of newsletters, marketing materials, and campaign graphics. Coordinate internal and external events, including venue bookings and on-site setup. Manage marketing assets such as photography, photo editing and video editing, logos, promotional materials, and display equipment. Support internal and external communications to keep staff, learners, and stakeholders informed. Who We're Looking For You will thrive in this role if you are: Creative, proactive, and eager to learn. Comfortable working with social media platforms and digital tools. Highly organised with strong attention to detail. A confident communicator who can build positive relationships. Passionate about education, community outreach, or helping people grow. Essential Skills & Experience Experience creating content for social media or websites. Strong organisational and administrative skills. Ability to use basic design tools (e.g., Canva, Adobe Express). Clear written and verbal communication skills. Desirable Skills Experience in education, charity, or community-based sectors. Familiarity with digital analytics tools. Event coordination experience. What We Offer A friendly, collaborative environment. Opportunities for training and professional development. Hands-on experience across a range of marketing and communications activities. The chance to make a meaningful impact on adult learners and local communities.
We are looking for an experienced EA/Office Manager to support the Founder and Managing Director of a small, successful and growing consultancy firm that helps boutique finance and family office clients with the issues they face on a global geopolitical scale. The ideal candidate will have significant experience supporting senior principals in a high stakes family office or international environment across multiple time zones. You will have worked at C-suite level before and have the aptitude to take on more across the business as the firm grows . It's a great opportunity for someone who has an interest in global current affairs and is looking for a busy EA role. The Founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. It's a small team which is made up of impressive and experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to: Executive Assistant Provide personal EA support to the Founder as required, including personal diary coordination, personal travel bookings, personal matters and logistics, and tracking key personal dates and document renewals Complex diary management International travel itineraries Proactively organise follow-up meetings for the Founder and Managing Director and track agreed actions to completion, including reminders and stakeholder coordination Finance administration support: invoice tracking and registers, expense receipt processing, payment documentation, and coordination with finance advisers. Compilation of VAT returns, administration of HMRC account Support planning and delivery of highly discreet, private firm events, offsites, and retreats, coordinating venues, invitations, briefing materials, attendee logistics, and follow-up in line with leadership objectives. Act as a trusted gatekeeper for the Founder and Managing Principal Manage internal and external stakeholder communications Prepare, monitor, and file key documentation Maintain administrative systems, processes, and filing across the firm Client/project research Office Management Own day-to-day CRM administration and coordination IT provider coordination Manage relationships with serviced office providers Manage office supplies, stationery, and general office logistics to ensure smooth day-to-day operations Required: Significant experience supporting senior principals in a high stakes international environment (eg Foreign Office, diplomatic service, international governmental body, sovereign wealth fund, central bank, or international investment firm). Demonstrable experience operating in international, cross border contexts, including coordination across time zones, cultures, and jurisdictions Proven track record of supporting senior leadership with complex diaries, international travel, confidential communications, and high level stakeholder engagement Hands on experience managing office operations or internal business infrastructure Strong academics with a degree The right candidate will have mother tongue English and possess exceptional written and spoken communications skills. Candidate must be educated to degree level. Given the business has a start up energy it's important that this EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is 4:1 hybrid working but there needs to be flexibility to scale this up too. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
Mar 04, 2026
Full time
We are looking for an experienced EA/Office Manager to support the Founder and Managing Director of a small, successful and growing consultancy firm that helps boutique finance and family office clients with the issues they face on a global geopolitical scale. The ideal candidate will have significant experience supporting senior principals in a high stakes family office or international environment across multiple time zones. You will have worked at C-suite level before and have the aptitude to take on more across the business as the firm grows . It's a great opportunity for someone who has an interest in global current affairs and is looking for a busy EA role. The Founder wants someone with high EQ and IQ who recognises the nuances of working with UHNW clients yet can also thrive in the scrappy, somewhat unstructured environment of a scaling business. It's a small team which is made up of impressive and experienced members who are all experts in their field and whilst very lovely, they work to very high standards, and thus need someone similarly minded, who has exceptional attention to detail, can pre-empt issues, think outside the box and who is a self-starter. Duties will include but are not limited to: Executive Assistant Provide personal EA support to the Founder as required, including personal diary coordination, personal travel bookings, personal matters and logistics, and tracking key personal dates and document renewals Complex diary management International travel itineraries Proactively organise follow-up meetings for the Founder and Managing Director and track agreed actions to completion, including reminders and stakeholder coordination Finance administration support: invoice tracking and registers, expense receipt processing, payment documentation, and coordination with finance advisers. Compilation of VAT returns, administration of HMRC account Support planning and delivery of highly discreet, private firm events, offsites, and retreats, coordinating venues, invitations, briefing materials, attendee logistics, and follow-up in line with leadership objectives. Act as a trusted gatekeeper for the Founder and Managing Principal Manage internal and external stakeholder communications Prepare, monitor, and file key documentation Maintain administrative systems, processes, and filing across the firm Client/project research Office Management Own day-to-day CRM administration and coordination IT provider coordination Manage relationships with serviced office providers Manage office supplies, stationery, and general office logistics to ensure smooth day-to-day operations Required: Significant experience supporting senior principals in a high stakes international environment (eg Foreign Office, diplomatic service, international governmental body, sovereign wealth fund, central bank, or international investment firm). Demonstrable experience operating in international, cross border contexts, including coordination across time zones, cultures, and jurisdictions Proven track record of supporting senior leadership with complex diaries, international travel, confidential communications, and high level stakeholder engagement Hands on experience managing office operations or internal business infrastructure Strong academics with a degree The right candidate will have mother tongue English and possess exceptional written and spoken communications skills. Candidate must be educated to degree level. Given the business has a start up energy it's important that this EA is happy and willing to take on tasks both big and small and get involved in all areas. Their offices are in Mayfair and this role is 4:1 hybrid working but there needs to be flexibility to scale this up too. Please note due to the high volume of applications we receive for each role we post; we are only able to respond to successful applicants.
Personal Assistant to Manager and Wider Team Location: North West London (Excellent transport links via Jubilee Line & Overground) Salary: £30,000 - £36,000 per annum (depending on experience) Job Type: Full-Time, In-office (Hybrid option after successful probation) Working Hours: 9:00 AM - 5:00 PM (Some flexibility may be required) Benefits: 25 days holiday Enhanced pension scheme Buy/sell leave option Discretionary bonus scheme (7% of salary) Regular social incentives (fruit days, social Fridays, and more) We are currently recruiting for a Personal Assistant to Manager and Wider Team to join an established and growing accountancy business in North West London . This exciting role offers a unique opportunity to work within a professional and dynamic team. Administrative & Departmental Support: Manage departmental diaries, inboxes, meeting bookings, and room arrangements Prepare meeting notes, basic reports, documentation, and follow-up actions Handle routine correspondence and internal communications, including onboarding and engagement documentation Maintain accurate filing systems, shared drives, and departmental records Support billing and general administrative processes Delegate tasks to Business Support Assistants to ensure deadlines and targets are met Actively participate in team initiatives and training Logistics & Coordination: Arrange travel, accommodation, and itineraries as required Support departmental events, workshops, and team activities Process expenses and associated administrative paperwork Assist with client interaction on straightforward administrative matters, building professional rapport Team & Cross-Department Collaboration: Attend weekly catch-ups with the assigned Partner or Team Manager Provide general administrative support to team members, including document creation and editing Work closely with the Business Support Team Manager and EA to ensure consistent processes across departments Escalate conflicting priorities or issues where appropriate Proactively suggest improvements to processes and ways of working Provide reception and colleague cover when required Quality & Governance: Ensure all work is delivered accurately, professionally, and on time Adhere to agreed templates, standards, and processes Provide company secretarial administrative support where required Requirements: Proven Experience: Proven experience in a Personal Assistant or similar administrative support role Organisational Skills: Strong organisational and time-management abilities. Communication: Excellent interpersonal and communication skills. Confident written and verbal communication skills with strong English language ability Proactive & Adaptable: Ability to work in a fast-paced environment and handle multiple tasks effectively. What our Client Offers: Competitive Salary : £30,000pa- £36,000pa (dependent on experience). Benefits : 25 days holiday, enhanced pension scheme, buy/sell leave, discretionary bonus scheme (7% of salary). Social Environment : Enjoy social days, fruit days, and a friendly, team-oriented atmosphere. If you're a proactive and detail-oriented PA, with previous PA or in an equivalent senior level administrative role, we would love to hear from you. This is a fantastic opportunity to join a supportive and professional team in a growing business. Apply today and be part of an exciting journey! Please note that applications will only be considered if submitted via the job board advert.
Mar 04, 2026
Full time
Personal Assistant to Manager and Wider Team Location: North West London (Excellent transport links via Jubilee Line & Overground) Salary: £30,000 - £36,000 per annum (depending on experience) Job Type: Full-Time, In-office (Hybrid option after successful probation) Working Hours: 9:00 AM - 5:00 PM (Some flexibility may be required) Benefits: 25 days holiday Enhanced pension scheme Buy/sell leave option Discretionary bonus scheme (7% of salary) Regular social incentives (fruit days, social Fridays, and more) We are currently recruiting for a Personal Assistant to Manager and Wider Team to join an established and growing accountancy business in North West London . This exciting role offers a unique opportunity to work within a professional and dynamic team. Administrative & Departmental Support: Manage departmental diaries, inboxes, meeting bookings, and room arrangements Prepare meeting notes, basic reports, documentation, and follow-up actions Handle routine correspondence and internal communications, including onboarding and engagement documentation Maintain accurate filing systems, shared drives, and departmental records Support billing and general administrative processes Delegate tasks to Business Support Assistants to ensure deadlines and targets are met Actively participate in team initiatives and training Logistics & Coordination: Arrange travel, accommodation, and itineraries as required Support departmental events, workshops, and team activities Process expenses and associated administrative paperwork Assist with client interaction on straightforward administrative matters, building professional rapport Team & Cross-Department Collaboration: Attend weekly catch-ups with the assigned Partner or Team Manager Provide general administrative support to team members, including document creation and editing Work closely with the Business Support Team Manager and EA to ensure consistent processes across departments Escalate conflicting priorities or issues where appropriate Proactively suggest improvements to processes and ways of working Provide reception and colleague cover when required Quality & Governance: Ensure all work is delivered accurately, professionally, and on time Adhere to agreed templates, standards, and processes Provide company secretarial administrative support where required Requirements: Proven Experience: Proven experience in a Personal Assistant or similar administrative support role Organisational Skills: Strong organisational and time-management abilities. Communication: Excellent interpersonal and communication skills. Confident written and verbal communication skills with strong English language ability Proactive & Adaptable: Ability to work in a fast-paced environment and handle multiple tasks effectively. What our Client Offers: Competitive Salary : £30,000pa- £36,000pa (dependent on experience). Benefits : 25 days holiday, enhanced pension scheme, buy/sell leave, discretionary bonus scheme (7% of salary). Social Environment : Enjoy social days, fruit days, and a friendly, team-oriented atmosphere. If you're a proactive and detail-oriented PA, with previous PA or in an equivalent senior level administrative role, we would love to hear from you. This is a fantastic opportunity to join a supportive and professional team in a growing business. Apply today and be part of an exciting journey! Please note that applications will only be considered if submitted via the job board advert.
