Facilities Administrator

Facilities Administrator
Surrey
£30,000 - £33,000

This is an exciting opportunity for an Administrator to join a privately building services maintenance provider based near Epsom, Surrey. The position offers the successful Administrator a chance to join a thriving business, who are growing impressively, with the opportunity for an ambitious and driven Administrator to carve out a highly successful career path within the business.

The Facilities Administrator will be based out of Head Office 5 days a week, assisting Contract Managers on delivering building service planned and reactive maintenance across a portfolio of properties across London and the M25.

This is a brilliant chance to join an established, close knit team who have an enjoyable and rewarding working environment and are looking for their next employee to join the team and be part of their successful journey!

Main Duties

• Booking in Jobs
• Organising Engineers daily rotas
• Managing contractors
• Assist the Management team with contract operations as requested, and support tasks assigned by the Office Manager.
• Data entry
• Compile and maintain all contract and operational documentation.
• Support financial reporting activities, including Work in Progress (WIP) and aged debt management.
• Raising Invoices
• Address and resolve invoice discrepancies highlighted in the Finance blocked invoice reports.
• Gather information and prepare Monthly reports as needed.
• Update the quote log and monitor client approval status.
• Raising POs and Quotations
• Monthly client meetings

Key Requirements

• Understanding of Building Services / Facilities Management / Maintenance sector
• Experienced working in a similar admin position
• Proactive
• Client facing
• Good attitude towards work
• Excellent time keeping skills

Salary and Benefits

• £30,000 - £33,000
• Monday - Friday, 8am - 5pm
• 25 days annual leave
• Training

Posted by Lee Hamilton