Administrator

Concept Building Services, part of Axis CLC, is a specialist maintenance, compliance and refurbishment provider operating across complex and highly regulated environments. Established in 2003, Concept supports clients across Defence, Education, Healthcare and Critical National Infrastructure, delivering safe, compliant solutions from minor repairs through to full-scale building works.

Brief overview of the role:

The Administrator supports the smooth running of office, operational, and commercial activities by maintaining accurate records, coordinating key processes, and ensuring effective communication across the business.

What You ll Deliver:

• Coordinate office activities and administrative operations to ensure efficiency, accuracy, and compliance with company procedures.
• Handle telephone and email enquiries professionally, providing clear information and directing queries to the appropriate teams.
• Use Microsoft Word, Outlook, Excel, and EVision to produce correspondence, maintain spreadsheets and databases, and support commercial and operational reporting.
• Liaise with clients, suppliers, subcontractors, and internal teams to support smooth project delivery and resolve queries promptly.
• Prepare quotes, purchase orders, and project documentation for management, ensuring accuracy and timely submission.
• Raise purchase orders and prepare invoicing documentation, forwarding to the Accounts team for processing and carrying out follow?ups as required.
• Run EVision reports and update job, cost, and commercial records to ensure data entered by Contract Managers is accurately reflected in the system.
• Support commercial administration by maintaining up?to?date financial and operational data, contributing to accurate job costing and reporting.
• Maintain organised filing systems and oversee the ordering and upkeep of office supplies and equipment.
• Identify and resolve administrative or operational issues proactively, supporting safety, efficiency, and client satisfaction.
• Maintain compliance documentation, schedules, and records to support ISO standards and audit readiness.
• Provide general project support, ensuring accurate documentation and smooth coordination across all stages of delivery.

Additional Requirements:

Skills, Knowledge & Experience

• Commercial administration and financial data accuracy
• EVision and Microsoft Office proficiency
• Purchase orders, quotes, invoicing documentation, and reporting support
• Strong communication with clients, suppliers, and internal teams
• Organised, detail?focused record?keeping and compliance management
• Problem?solving and proactive issue resolution
• Office management and workflow organisation

What We Offer

• £26,500 - £28,000,
• 25 days hol + BH, pension,

Why Axis CLC?

Joining Axis CLC means being part of a national organisation that delivers essential services across housing, education, healthcare, defence and commercial property. You ll be joining a team that values reliability, quality and social impact, offering long-term stability, meaningful work and genuine opportunities to grow and progress in your career.

Our Commitment to Inclusion

Many faces, one Axis CLC. We value diversity and are proud to be an equal-opportunity employer. If you need any adjustments during the hiring process, please let us know.