Deputy Head of Estates Operations and Compliance - MOC

Deputy Head of Estates Operations and Compliance - MOC

This is an exciting role to work as a key member of the Operational Estates Compliance Management Team.

The successful candidate will need to have experience in an environment with complex hospital buildings and engineering services and be able to lead and motivate the team.

You will need to work with minimal supervision have a thorough understanding of risk management and carry out technical audits.

Main duties of the job

Main Duties will be:

To monitor and optimise he performance of the Trust's assets and resources regarding physical condition, functional suitability and compliance with statutory and quality standards.

Contributing to the development and implementation of Directorate Strategies.

Assisting in the delivery of Capital Projects as required to include capital allocation of statutory standards compliance monies.

Producing, implementing and developing Trust wide policies for aspects that fall within the Directorate's portfolio.

Contributing to the Directorate business and strategic planning processes for the Estates function.

Deputising for the Head of Estates and Compliance on a regular basis and throughout periods of annual leave and absence, by chairing departmental and divisional meetings and being the primary point of contact for all day-to-day operational issues.

To manage the Estates departmental Health & Safety arrangements and be responsible for reviewing, auditing and monitoring these arrangements. To input and present the Divisional Health & Safety Report (on Facilities, Estates and Capital Projects) to the Trust Health & Safety Committee.

About us

At the Dudley Group our patients and staff are at the heart of all that we do and that is to provide a world class service that aligns with our vision of "excellent health care, improved health for all". We are seeking to recruit staff who share our vision and values of making Dudley Group an incredible workplace.

As part of the NHS People Promise, your wellbeing is our priority, and we are committed to ensuring our employees achieve a healthy work-life balance supported by our flexible working options and by making reasonable adjustments where possible. We believe no-one should have to sacrifice family, friends, or their personal interests for work. We are a modern employer able to attract and retain high quality staff through our commitment to the NHS People Promise.

As an employer, we foster an inclusive environment where everyone feels valued, supported, and empowered to contribute their best. We want to ensure that our workforce is representative of the population we serve. More information - inclusive practice people promise.

Dudley Group offer many opportunities for our staff to develop and grow within their roles through our Learning & OD Team. These include topics such as communication, wellbeing, team development, cultural competency, and values.

Please click below to view our EDI page: Equality, Diversity, and Inclusion - The Dudley Group NHS Foundation Trust (dgft.nhs.uk)

Job responsibilities

Main Duties will be:

To monitor and optimise he performance of the Trust's assets and resources regarding physical condition, functional suitability and compliance with statutory and quality standards.

Contributing to the development and implementation of Directorate Strategies.

Assisting in the delivery of Capital Projects as required to include capital allocation of statutory standards compliance monies.

Producing, implementing and developing Trust wide policies for aspects that fall within the Directorate's portfolio.

Contributing to the Directorate business and strategic planning processes for the Estates function.

Deputising for the Head of Estates and Compliance on a regular basis and throughout periods of annual leave and absence, by chairing departmental and divisional meetings and being the primary point of contact for all day-to-day operational issues.

To manage the Estates departmental Health & Safety arrangements and be responsible for reviewing, auditing and monitoring these arrangements. To input and present the Divisional Health & Safety Report (on Facilities, Estates and Capital Projects) to the Trust Health & Safety Committee.

Person Specification Qualifications

• Degree qualified together with membership of a relevant professional body

Qualifications

• Formal Health & Safety qualification

Experience

• Relevant experience in Estates/Facilities in the NHS
• Relevant experience in an environment with complex buildings and engineering service installations
• Highly developed specialist knowledge of hospital building and engineering services
• Working knowledge of NHS 'Best Practice' as set down in HTM and other similar documents
• Excellent understanding and evidenced application of Risk Assessment, Risk Management and Risk Treatment Planning Methodologies
• Experience of management of major capital development projects
• Experienced in the production and presentation of business cases at senior management level

Management/Supervision/Co-ordination Skills

• Able to identify data for measurement of performance

Knowledge

• Knowledge of Capital Procurement in the NHS. Understand the business planning process and requirements of the Capital Investment Module (CIM)
• Sound professional/technical knowledge of Estates issues (e.g. Health Technical Memoranda, Health Building Notes)

Responsibility for Financial Resources

• Able to achieve financial balance, including setting agreed delegated levels of financial authority. Responsible for provision of cost effective and efficient operational Estates services
• Responsible for the appointment and management on site of many types of contractors across a wide range of disciplines

communication

• Possess excellent interpersonal and presentation skills and have the ability to communicate at all levels within the organisation and with external agencies
• Able to develop and maintain relationships across a wide range of managers/clinicians, PFI Partners and staff at all levels

Personal Qualities

• Self confident,willing to raise contentious issues whilst listening to others

Personal Qualities

• Be well organised and able to use or develop appropriate administrative systems. Ability to think strategically.

Management/Supervision/Co-ordination Skills

• Able to lead, motivate and co-ordinate a team
• Able to analyse and facilitate solutions for problems that may be multi-factorial and not have obvious solutions.
• Awareness of workforce planning, training and development
• Displays coaching style, team leadership and development skills

Management/Supervision/Co-ordination Skills

• Able to assess the strategic impact of different options on the effectiveness of the organisation as a whole
• The formulation of long, medium and short term plans for the redeployment of departmental resources including assessment of impact on Risk, Trust Objectives, Staffing and Priorities
• Able to prioritise and monitor a heavy, varied and unpredictable workload on a day-to-day basis

Management/Supervision/Co-ordination Skills

• Able to plan, prioritise and monitor the workload of staff and those contributing to project work
• Identification of relevant information and its sources
• Undertake audits of work to ensure that outcomes align with key objectives and standards
• Works with minimum supervision and is accountable for own actions and decisions within Trust Policies and Procedures
• Responsible for recruitment, selection, training and development and performance of estates staff
• Must possess a high degree of accuracy and attention to detail
• Able to write clearly, interpret highly complex information and write reports and Trust Policies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.