Senior Administrator

Senior Administrator - Oxford

An award-winning, national multidisciplinary construction consultancy are seeking a Senior Administrator to join their busy Oxford office, supporting the wider practice with a variety of responsibilities

The Senior Administrator Role & Responsibilities

As the Senior Administrator, you will be expected to:

• Provide high-quality administrative support including photocopying, scanning, filing, stationery and supply ordering, and travel arrangements.
• Prepare, format and check documentation using Microsoft Office, ensuring brand, client and framework compliance.
• Arrange and coordinate meetings, prepare agendas and minutes, track actions, and manage conference room bookings and refreshments.
• Manage Outlook calendars, including site access arrangements.
• Maintain accurate records in line with retention policies, supporting vetting, supply chain processes, audits, invoices, purchase orders, timesheets, expenses and database updates.
• Support reception duties, including answering calls, managing mailboxes and handling post.
• Maintain and update the CRM, ensuring accurate client data and compiling marketing contact lists.
• Support client engagement through organising campaigns, networking and events.
• Contribute to marketing content including blogs, project profiles, CVs, social media and other promotional materials.
• Actively participate in team meetings, training and continuous improvement initiatives.
• Support compliance with ISO standards and accreditations.
• Assist with document control using BIM360.
• Operate the Practice Management system 'Manger', including invoicing and supporting monthly financial reporting

Senior Administrator Skills Required

• GCSE Math and English Grade C+ (preferred)
• Previous construction experience
• Proficient in Microsoft Office ( Outlook, Excel, Word, Powerpoint)
• InDesign experience advantageous
• Extremely organised
• Timekeeping abilities

In Return?

Salary: 28,000- 35,000

• Flexible working arrangements, including remote working options.
• 25 days annual leave plus bank holidays, with additional leave over the festive period.
• Competitive salary with regular market benchmarking and reviews.
• Employer pension contribution.
• Health cash plan.
• Support for professional memberships and ongoing training.
• Structured development, mentoring and internal coaching.
• Family-friendly employment policies.
• Cycle to Work scheme.
• On-site parking at regional offices.
• Season ticket loan where applicable.
• Death in service cover.
• Early finish incentives linked to company performance.
• Paid volunteering leave (up to two days per year).
• Health and mental wellbeing initiatives.
• Employee referral programme.
• Regular team and social events fully funded by the business.

If you are a Senior Administrator in Oxford looking for a new role, please contact Megan Cole at Brandon James.

REF: 21488MC