Purchase Ledger Supervisor

Akari Care is seeking a dynamic and detail-oriented Purchase Ledger Supervisor to lead their purchase ledger team. In this pivotal role, you will oversee the accurate and timely processing of invoices, ensure the reconciliation of supplier statements, and manage the resolution of any queries. Your leadership will be essential in maintaining the integrity and efficiency of their financial operations.

The Purchase Ledger Supervisor will be responsible for supervising the processing and coding of all purchase invoices, overseeing the management of estate and agency purchase invoices, ensuring timely and efficient posting, matching, and approval of all purchase invoices, addressing and resolving purchase ledger queries, conducting regular reconciliation of supplier statements, preparing and overseeing payment runs via BACS, implementing and maintaining strict control procedures for setting up new suppliers, providing guidance and support to team members and care homes, generating and reviewing reports, and fostering strong working relationships with care homes, internal authorizers, and external suppliers.

Akari Care is a leading provider of high-quality care services, with a focus on delivering compassionate and personalized care to their clients. They have a strong commitment to their staff and strive to create a supportive and collaborative work environment.

Job Title:Purchase Ledger Supervisor

Reporting to:Financial Controller

Job Purpose:Akari Care is seeking a dynamic and detail-oriented Purchase Ledger Supervisor to lead our purchase ledger team. In this pivotal role, you will oversee the accurate and timely processing of invoices, ensure the reconciliation of supplier statements, and manage the resolution of any queries. Your leadership will be essential in maintaining the integrity and efficiency of our financial operations.

Duties and Key Responsibilities:

• Supervise the processing and coding of all purchase invoices
• Oversee the management of estate and agency purchase invoices
• Ensure timely and efficient posting, matching, and approval of all purchase invoices
• Address and resolve purchase ledger queries from both external and internal sources
• Conduct regular reconciliation of supplier statements
• Prepare and oversee payment runs via BACS
• Implement and maintain strict control procedures for setting up new suppliers in the accounting system
• Provide guidance and support to team members and care homes to ensure compliance with company policies and procedures
• Generate and review reports as required
• Foster and maintain strong working relationships with care homes, internal authorizers, and external suppliers
• Perform other ad hoc duties as necessary

Person Specification:

• Exceptional verbal and written communication skills
• High level of accuracy and attention to detail
• Strong proficiency in Microsoft Office, especially Excel
• Enthusiastic, with a proactive approach to problem-solving
• Experience with Sage 200 is highly desirable
• Proven ability to meet deadlines and manage multiple priorities
• Strong team leadership and collaboration skills
• Self-disciplined, efficient, and adaptable
• Comprehensive staff benefits, including perks and employee care
• 25 days of holiday plus bank holidays

• The ideal candidate should have exceptional verbal and written communication skills, a high level of accuracy and attention to detail, strong proficiency in Microsoft Office (especially Excel), a proactive approach to problem-solving, and experience with Sage 200 (highly desirable). They should also have a proven ability to meet deadlines, manage multiple priorities, demonstrate strong team leadership and collaboration skills, and be self-disciplined, efficient, and adaptable.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.