Senior Medical Administration and Rota Manager

The postholder will be responsible for overseeing the Medical rota within the Plastic Surgery department. The post holder will be in constant liaison with both junior and senior medical staff, educational supervisors and clinical teams, and will be responsible for the safe cover of the rotas. The post holder will have excellent communication skills and the ability to negotiate and build relationships with the clinical and managerial teams across the hospital. The role is also expected to work alongside the Plastics Service Coordinators in the overall management of the Plastics service where required and deputise as appropriate. The main purpose of the role is to ensure effective rota management to deliver on outpatient activity and theatre activity to support in meeting all local and national targets and waiting times. Support in the delivery of the Trusts strategic plan within sphere of influence, particularly in respect of access targets. Support the plastics surgery service in developing the service within sphere of influence, in line with local and national targets, policy, agreed standards of care and Trust vision.

Responsible for planning and implementing rotas for Junior Doctors, Registrars and Consultants, identifying gaps in the service and finding appropriate replacements. This requires significant problem solving to juggle doctors rotas to meet the needs of the service and provide safe patient care

Attend weekly scheduling 6 4 2 meetings and Outpatient 6 4 2 meetings, identifying space to request additional theatre and clinic space prior to meetings taking place as required to fulfill service requirements reducing patient wait times where possible in line with local and national targets

Monitoring the whereabouts of Doctors who may be required urgently due to service needs in conjunction with Medical Staffing, forward planning for the Plastic surgery business unit to ensure posts have been filled for the year, coordinating adverts, job descriptions and interview panels with Medical staffing when required

Identify in advance Locum requirements, checking CV s and identifying/locating appropriate consultant to review and approve. Follow up to confirm booking

Ensuring that all locum and agency posts are uploaded onto the relevant IT system, chasing where required for the shifts to be authorised by a senior manager

Maintain confidential record of all Doctors in the business unit including contact numbers, mobile numbers

Be responsible for ensuring that the Doctors work contracted hours according to Working Time Directive

Ensure all new medical staff complete a robust local induction to the Clinical Unit, including any specific job related training, arrange adhoc inductions where required for medical staff who join the trust prior to the set trust induction dates in line with Trust induction policy

Experience needed:

• Significant administration experience in a healthcare environment
• Experience dealing with medical staffing rotas
• Staff management
• Dealing with people at various levels within an organisation including senior management level.
• Using spreadsheets/databases and generating reports systematically
• Able to prioritise own work and that of others
• Good Planning skills
• Supervisory experience gained within healthcare organisation, preferably acute hospital
• Knowledge of Healthcare administrative processes for example, PAS
• Stress awareness and strategies to deal with.
• Knowledge of IT processes and systems