Executive Assistant

Executive Assistant

Are you an organised and proactive professional seeking a rewarding opportunity to support senior leadership and contribute to organisational growth? The role of Executive Assistant (14-15 month Maternity cover) offers you the chance to work closely with a dynamic CEO, ensuring smooth operations and enhancing company initiatives.

In this role, you will be the right hand to the CEO, managing their diary, preparing meetings, and handling correspondence. You'll also support other business areas including facilities management, health and safety, event organisation, and office management. This is a multifaceted position designed for an individual who thrives in a busy, structured environment and values making a meaningful contribution.

Executive Assistant Responsibilities

This position will involve, but will not be limited to:

• Coordinating executive schedules, booking meetings, and arranging travel to ensure the CEO's time is maximised and priorities are met
• Supporting board activities by preparing agendas, noting action points, and following up on key tasks to facilitate efficient decision-making
• Assisting with legal and property documentation, ensuring compliance and organisation for board members
• Managing facilities, utilities, and health & safety processes to maintain a safe, well-run office environment
• Organising the logistics of company events, staff social activities, and trade shows
• Overseeing office supplies, IT equipment, onboarding/offboarding staff, and maintaining a welcoming workplace culture
• Using tools such as Slack, Trello, Google Workspace, and Microsoft Azure to work efficiently and meet deadlines
• Anticipating the needs of the CEO and stakeholders, handling tasks with speed and discretion

Executive Assistant Rewards

• Competitive salary based on experience.
• Generous holiday entitlement of 22 days plus statutory holidays, with additional day for your birthday.
• 5% company pension contribution to support your future.
• Bi-monthly Amazon vouchers worth £50.
• Two days in the office each week, offering flexible work-life balance.
• Supportive and environmentally conscious organisation.

The Company

Our client is an established and growing technology and Service organisation committed to sustainability and employee wellbeing. They are not B Corp but actively support environmental initiatives. The company fosters a respectful culture with a focus on long-term growth, innovation, and social responsibility. Their core values centre around integrity, teamwork, and a genuine care for their staff and the environment as well as providing a first class service to their customers.

Executive Assistant Experience Essentials

• Proven experience in EA/ business support roles.
• Strong background in diary management, meeting coordination, and document handling.
• Experience in office facilities management such as managing company insurances, utilities, fire and safety, stock etc
• Experience organising staff events and logistics for international tradeshows is highly desirable.
• Skilled in using modern technology systems such as Slack, Monday, Trello, Google Meet, and Microsoft Azure.
• Ability to work independently, manage multiple priorities, demonstrate initiative and recognise value of work and priorities, assessing and acting accordingly.
• Confident, respectful, and tenacious with excellent written and spoken interpersonal skills.

Location

This is a 14-15 month maternity cover role working Monday to Friday, 9am to 5pm with two days a week in the office. Candidates must have a UK drivers licence and access to a car, as there may be occasional travel and overnight stays and board meetings are held off-site. Flexibility to adapt working hours to meet business needs is essential. There is free car parking onsite. Ideally you will be based in North or West Oxfordshire or within easy commuting distance.

Action

If you would like to find out more about this excellent opportunity, then please apply online today! We will review and respond to all applications.

Allen Associates is a leading recruitment company in Oxfordshire recruiting for Marketing, Finance, Human Resources and PA/Administrative roles. Allen Associates operates as an Employment Agency for permanent recruitment and an Employment Business for temporary recruitment. For more information on current vacancies please visit (url removed) and follow us on LinkedIn.