Compliance & Facilities Management Administrator

Job Title: Compliance & Facilities Management Administrator
Location: Kingswinford, Dudley
Working Pattern: 4 days per week (32 hours)
Working Arrangement: Office-based
Pay Rate: £14.89 £15.00 per hour
Department: Facilities Management

Role Purpose The Compliance & Facilities Management Administrator will support the Head of Facilities Management with compliance and administrative activities, particularly within Health & Safety and statutory compliance. The role focuses on ensuring documentation, inspections, and remedial actions are tracked and completed, while supporting the wider FM team with administrative tasks and projects across the Midlands, North England and Scotland regions.
Key Responsibilities Risk Assessments

• Upload Health & Safety, Fire Risk Assessments, Asbestos and Legionella reports to the correct systems and file locations
• Schedule re-inspections and maintain accurate records

Health & Safety / Compliance

• Review risk assessments and identify remedial actions
• Obtain quotes from approved suppliers and instruct works within a £500 repair limit
• Maintain regional quote logs and update statutory compliance trackers

Statutory Compliance Services

• Monitor compliance schedules to ensure deadlines are met
• Upload and review contractor reports, flagging non-compliance where necessary
• Request quotes for remedial works and seek approval for costs over £500
• Provide feedback during contractor review meetings

Additional Support

• Assist with ad-hoc administrative duties, including team projects, meeting coordination, and clerical tasks
• Provide cover for team members during annual leave
• Support Facilities Management projects as required

Person Specification Skills and Experience

• Previous experience in an administrative role
• Basic knowledge or experience of Health & Safety procedures
• Strong organisational and time management skills
• Proficient in Microsoft Office
• Clear communication skills and ability to work as part of a team
• Customer service experience preferred
• Proactive and detail-oriented approach

Desirable
N/B Experience in Facilities Management or Compliance environments