Job Description
Anderson Knight is delighted to be recruiting a Facilities Administrator for a legal firm in Edinburgh. The position supports the day-to-day facilities management of the office, ensuring meeting spaces, equipment, mail services, and workplace resources operate seamlessly for all staff and visitors. This is a hands-on, office-based role requiring regular interaction with colleagues across all departments.
This role is 5 days fully onsite and is a 33.75 hour working week with flexible start times.
Key Responsibilities
Meeting Rooms & Events
-
Set up, reconfigure, and reset meeting rooms and event spaces in line with booking requirements
-
Ensure rooms are presented to a high standard and fully equipped prior to use
Mail & Courier Management
-
Manage all incoming mail, including sorting and scanning
-
Prepare outgoing mail for dispatch, ensuring accuracy of documentation, enclosures, and authorised signatures
-
Package and arrange courier collections via online platforms or telephone
Office Equipment & Print Services
-
Process all print, copy, and scan requests received via the online portal or email
-
Monitor and maintain print areas to ensure functionality and tidiness
Stationery & Workplace Supplies
-
Monitor office stationery stock levels and place orders as required
-
Replenish supplies across print bays and shared areas
-
Ensure adequate availability of workplace resources to support business operations
Facilities Maintenance & Environment
-
Conduct regular proactive checks of the office environment to identify faults or maintenance issues
-
Escalate repair requirements promptly to maintain a safe and professional workplace
Person Specification
-
Ability to work effectively under pressure and meet strict deadlines
-
Professional, approachable, and service-oriented manner
-
Flexible and adaptable, with the ability to prioritise facilities requests efficiently and effectively
Submit your CV in confidence to be considered for this wonderful opportunity.
