Personal Assistant

Brook Street Recruitment is working on behalf of our legal client in Belfast city centre who are currently seeking a Personal Assistant (PA) to join their Belfast Commercial Tech team.

The role of a PA provides an opportunity for involvement in multi-jurisdictional matters/projects working with an international client base. The company PA's provide essential administration support to Partners/Fee Earners working as part of a wider Corporate team to provide seamless delivery to our clients and to contribute to the success of the Firm.

As a PA, your role will involve the following:

• Providing efficient administrative support service to Fee Earners, including the preparation of high-quality documents, proposals and presentations
• Fast accurate document production on Corporate matter
• On boarding all new clients whilst adhering to the Firms compliance procedures
• Extensive diary management, using Microsoft Outlook
• Booking conferences, travel and accommodation using travel management software
• Supporting Fee Earners with invoicing to include preparing invoices, issuing invoices, and following up outstanding invoices
• Assisting with other ad-hoc administrative and project requirements
• Proactive support across all other departments on a need's basis including occasional reception cover.

Requirements
They are looking for a team player who is keen to add value and who will actively engage with our culture and core values.

Essential

• 2+ year's experience of working as a PA in a professional services/partnership environment.
• Current working knowledge of Microsoft Office including Word, Excel, PowerPoint, Outlook and digital dictation.
• Proactive, professional can-do attitude with exceptional attention to detail and pride in work.

Desirable
Experience of using digital dictation systems such as Bighand.
Experience of using time recording and invoicing systems such as Expert.
Experience of matter inception and working with document management systems such as Intapp Open or iManage.
A competence in creating presentation material in line with our ALG Way communication style.

Salary will depend on experience - please send CV to Colleen Farquharson via the link

Brook Street NMR is acting as an Employment Agency in relation to this vacancy.