Administrator

ADMINISTRATOR JOB SUMMARY:

As the Administrator, you will be an integral member of the Warehouse team, supporting the smooth running of a busy distribution unit, as well as working closely with other colleagues across the business.

KEY RESPONSIBILITIES OF THE ADMINISTRATOR:

• Administration Support: Working closely with the team to generate pick notes, dispatching of orders, inputting invoices, as well as updating internal records accurately.
• Scanning of documentation and other general administration / filing / data entry tasks
• Transport / Logistics: Assist with transport planning / updating various internal systems and liaise with 3rd party logistics partners, as required.
• Minute taking in meetings, as and when required.
• Support with service and repairs schedules and callouts booking engineers, external site maintenance teams etc.
• Health & safety: Whilst experience of H&S is not required, you will be supporting from an administration point of view - to ensure that toolbox and risk assessments, work instructions, company procedures and policies are signed by the team and recorded accordingly.
• Being a proactive point of communication between the warehouse and other internal teams / sites.
• Assisting with the maintenance of training records as required by the Office Manager/QSHE Manager.
• HR Support: Ensure that sickness / absence / return to work meetings and respective follow up paperwork is recorded, and that any other employee related information is accurate and up to date also.
• General Housekeeping: ordering of stationery or other office supplies, as required. Sending out post etc.

SKILLS / EXPERIENCE:

• Previous experience of working in a similar role would be ideal, but most importantly, this person needs to be a very organised, self sufficient administrator, with a hands on, team oriented mindset.
• The ability to work independently, and make decisions is important. Whilst you will work closely with managers in the team, this is a stand alone role, and our client is looking for someone who can manage their own workload, independently.
• A good understanding of business processes, logistics and overall warehouse activities, is desirable, but training can be provided.
• Previous experience of working on CRM / ERP packages is essential our client have a very innovative approach and are constantly reviewing their systems and processes. A confidence to learn, and be able to work with multiple systems, is required.
• Strong organisational and administration skills.

Our client is a well-established, growing organisation who offer fantastic benefits to all staff, whether you are a new team member, or have worked there for many years.

• Free parking on site
• Competitive holiday package
• Efficient, tidy warehouse and office site environment
• Free staff incentives and discounted products / services
• Company Bonus scheme

For more information about this exciting new opportunity, please contact Joy Bruce at Collaborate Recruitment