Fleet Stores Person

West Midlands Ambulance Service University NHS Foundation Trust - Fleet Stores Person opportunity at the Hollymoor Hub.

The closing date is 23 February 2026.

• Be responsible for the Fleet Stores at appointed locations. To purchase and maintain stock, both imprest and owned.
• Input and oversee the administration for stores and Workshop paperwork via the Fleetwave system.
• Purchase, receive and process orders for all Workshops within the Fleet locality.
• Forecast and order spares for the Workshops using knowledge to obtain preferable costs and delivery.
• Receive requests from Engineers, Workshop Chargehands, Operational staff for parts (stock and special orders), raise appropriate orders and ensure prompt delivery from suppliers.
• Receive spares from suppliers and distribute to Workshops or Stores, including one-off items for vehicle modifications.
• Check deliveries/invoices for discrepancies before inputting on the computer system.
• Sign off goods receipt orders and parts for payment; correct any discrepancies with suppliers (including surcharges & credit returns).
• Maintain stock control on the Fleetwave System. Produce accurate reports relating to parts spend, usage and stock held (owned and imprest).
• Implement and control Imprest stock systems and ensure terms & conditions are adhered to.
• Ensure all parts comply with supplier warranty procedures/terms. Control & monitor the use of consumables.
• Coordinate and ensure all relevant Fleet invoices are recharged to the appropriate departments and account codes.
• Identify obsolete stock and implement disposal procedures in line with WMAS financial instructions/practices.
• Read and understand Suppliers CD Parts Catalogues and Internet Ordering Systems.
• Comply with the Trust's Policy, BSI Procedures and Health & Safety regulations, including safe systems of work.
• Recommend and implement policy and procedure changes within the Stores Department as required by the Fleet Manager.
• Move heavy spares and units by hand or mechanical lifting equipment (e.g., batteries, gearboxes, engines).
• Provide administrative support to Fleet staff and adhere to Trust IT security guidelines and data protection protocols.
• Collect/deliver spares to workshop locations as required; take responsibility for stock security and conduct regular audits.
• Organise own workload with little supervision; handle incoming/outgoing telephone, email and fax inquiries; attend Workshop Team Briefings.

• Must be able to work in the UK without need for sponsorship

• Full UK driving licence including full category C1 entitlement

• Previous knowledge of stock control systems
• Computer literate with a good knowledge of Windows operating system
• Previous experience of vehicle engineering, with understanding of technical aspects of vehicle repair & maintenance, particularly component functionality

• Minimum of 3 GCSEs at Grade C/4 or above including English (or equivalent)

West Midlands Ambulance Service University NHS Foundation Trust

If this position involves a regulated activity it will require an Enhanced Disclosure & Barring Service check. The disclosure will, where appropriate to the role, include information against the Independent Safeguarding Authority barred lists for working with children, adults or both.

Where a DBS check is required, applicants are required to cover the cost (enhanced check). The cost is payable at the time of DBS application. Upon receipt you may be invited to join the DBS online update service.

We endeavour to respond to all candidates; please check emails (including junk mail) regularly after the closing date. We are proud to offer flexible working options to support our colleagues. During your interview we will discuss how this could be accommodated.