Job Description
Grants Administrator
London (hybrid working)
The Organisation
Our client helps hospitals do more through grants, arts, volunteering, and fundraising.
They are now looking for a Grants Administrator to join them on a part-time, permanent basis, working 21 hours per week.
The Benefits
- Salary of £18,203.40 per annum
- 25 days' holiday per year plus bank holidays (pro rata)
- An extra day's holiday to be taken one week either side of your birthday
- Pension (with employer contributions of 10%)
- Sick pay
- Support towards healthcare costs, including eye tests and dental, and access to mental health support through counselling
- Additional access to gym discounts
- Interest-free season ticket loan
- Life assurance
- Staff arts club, including free entry to London galleries
- Access to a range of high street and online discounts
This is a rewarding opportunity for an organised, detail-focused administrator to join a highly respected organisation.
Your work will support medical professionals to resolve even more problems and help even more people.
What's more, you'll be enabled to build a strong, values-led portfolio rooted in charitable initiatives whilst having the flexibility to balance purposeful work with the wider priorities of your life.
The Role
As our Grants Administrator, you'll ensure the smooth and efficient payment of grant awards to our client's partners.
You will take responsibility for managing grant-related invoices, working closely with the organisation's partners and internal finance colleagues to ensure records are accurate, queries are resolved, and payments are processed promptly.
Alongside this, you'll provide wider administrative support to the Grants team, acting as a key point of contact for enquiries and contributing to effective team processes that support collaboration and good governance across the organisation.
Additionally, you will:
- Investigate and resolve outstanding payments
- Support reconciliations, reporting and grant writebacks
- Monitor the Grants team inbox, directing queries appropriately
- Maintain accurate grant, invoice and payment records
- Assist with meetings, panels and ad hoc grants activity
About You
To be considered as a Grants Administrator, you will need:
- Experience in an administrative or co-ordination role, ideally involving invoices or payments
- Experience handling confidential or sensitive information
- Strong numeracy skills and confidence working with financial data
- Excellent accuracy and attention to detail
- Confidence using Microsoft Office and database systems
- A collaborative, inclusive approach to teamwork
- The ability to work flexibly, as well as travel between hospital sites in West London
Please note, the successful candidate will be required to undergo a DBS check.
The closing date for this role is 22nd February 2026.
Other organisations may call this role Finance Administrator, Grants Assistant, Funding Assistant, Accounts Assistant, Finance Assistant, Grants Officer, Funding Administrator, or Payments Administrator.
Webrecruit and our clients are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you want to become a Grants Administrator, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.
