Administrator

Are you a self-sufficient and proactive Administrator with excellent Excel skills looking for a flexible part-time opportunity?

Our client, a well-established family run business based in Hull, is seeking an Administrator to join their friendly and relaxed team. This role is offered initially on a Part Time 6 Month Fixed Term Contract, with a strong possibility of becoming a permanent position.

This family run business in Hull has built a solid reputation over 40 years, undertaking small to medium-sized projects and maintenance across Yorkshire and beyond. They pride themselves on a low-key, comfortable working environment where interaction and "banter" are welcome, and no one is constantly overseeing your work.

As they continue their operations, they are now looking for an enthusiastic and organised individual to manage their office administration and support the team.

This is a fantastic opportunity for someone who thrives in a dynamic environment and is eager to become an integral part of a supportive team.

What the Administrator job involves

You will play a crucial role in ensuring the smooth running of office operations, providing essential administrative support to the General Manager and the wider team.

• Processing weekly timesheets on spreadsheets.
• Preparing monthly invoices for maintenance clients by gathering costs and inputting them into spreadsheets.
• Managing DBS checks for staff.
• Booking accommodation for staff working away on projects.
• Typing up quotes for clients using established formats.
• Liaising with external HR providers.
• Maintaining accurate attendance records and processing holiday requests.
• Monitoring the training matrix and arranging necessary training.
• Assisting with ISO 9001 inspections by sifting through systems and gathering data.
• Filing purchase orders onto the system.
• Answering the landline phone, though calls are infrequent.
• Monitoring the enquiries email inbox.

This is a varied role that requires a strong administrator who can manage multiple responsibilities efficiently and with a proactive attitude.

Skills required

We are looking for candidates with strong administrative capabilities and a positive outlook. Ideal candidates will have:

• Excellent Microsoft Skills specifically Excel.
• The ability to work independently and proactively.
• Strong customer service skills and answering the telephone.
• A friendly and polite demeanour.
• A "switched on" and savvy approach, with the ability to quickly grasp new tasks.
• Experience within an engineering or construction company environment is desirable but not essential.

This role requires someone who is comfortable in an office environment attached to a workshop, where colleagues frequently move between the two areas.

Other information

• 25 hours per week, Monday to Friday (Can be Flexible)
• 25 days holiday, plus bank holidays.
• Car parking available.
• Auto-enrolment pension scheme.
• Healthcare plan.

This vacancy is being advertised through KD Recruitment Limited who are operating as an Employment Agency.

Due to the volume of applications we receive if you have not heard from us within 2 weeks, please assume you have not been short listed for this particular role.

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