Business Development Administrator

Business Development Administrator

Reporting to: Business Development Manager
Department: Business Development
Location: Various UK Sites
Contract & Grade: TBC

The Business Development Administrator provides comprehensive administrative, financial, and procurement support to the Business Development team. The role supports all team members while also providing dedicated project support for identified projects across multiple UK sites.

The postholder will manage documentation, support procurement and financial processes, coordinate meetings and travel, and assist with tendering and project-related activities. A key focus is ensuring efficient systems, accurate reporting, and compliance with internal processes.

Key Responsibilities & Accountabilities
- Administrative & Project Support
- Provide overall administrative support to the Business Development team, including document management, contract administration, SharePoint management, and data room maintenance.
-Establish and maintain document control systems for all project-related documentation.
- Act as the focal point for document control, including filing and coordinating email correspondence.
- Provide full diary management, assist with workload planning, undertake research, and respond to correspondence as required.
- Meetings & Coordination
- Organise and attend meetings (on-site and off-site) as required.
- Produce accurate meeting minutes, maintain action logs, chase action completion, and provide progress updates.
- Coordinate catering, transport, conferencing, and events when required.
- Arrange UK and international travel and accommodation, ensuring best value for money.
- Raise purchase requisitions, purchase orders, and SESs using SAP.
- Process accruals and ensure invoices are correctly allocated and aligned with budget forecasts.
- Liaise with contract partners to ensure timely invoice submission.
- Support procurement activities, including capital project procurement where required.
- Tendering & Reporting Support
- Assist in the preparation and management of structured tendering processes, including documentation, compliance checks, and bid evaluations.
- Collect, validate, and organise data from internal and external sources to support procurement strategies and tender submissions.
- Produce clear reports and dashboards on tender progress, procurement status, and KPIs.
- Support market research and supplier engagement activities as required.

Person Specification
- Right to work in the UK
- Qualifications
- GCSEs (or equivalent) at Grade C / 4 or above, including Maths and English

Skills
- Strong interpersonal and communication skills, able to engage effectively with stakeholders at all levels
- Excellent written communication skills with a high standard of English
- Ability to work independently using own initiative and collaboratively as part of a team

Knowledge
- Knowledge of project management systems and processes (desirable)

Experience
- SAP
- SharePoint
- Advanced IT skills across Microsoft Office applications, including:
- Outlook (time and diary management)
- Word
- Excel
-PowerPoint
- Publisher

Health & Safety
- Exercise a duty of care for yourself and others in line with company safety and environmental standards
- Follow all company policies and procedures
- Report any deficiencies in systems of work, equipment, or training needs
- Use all work equipment and PPE correctly and in line with training received

Information Security
- Comply with company information security procedures at all times
- Proactively identify and report security risks
- Report all actual or suspected security incidents