Operations Administration Assistant

Operations Administration Assistant

25,000 - 30,000
Permanent, Full Time

Office Based

9am - 5pm

Near Bank Station

City of London

Are you ready to take the next step in your career? Our client, a dynamic and forward-thinking energy consultancy, is on the lookout for an enthusiastic Operations Administration Assistant to join their vibrant team. If you thrive in a fast-paced environment and possess excellent organisational skills, this role could be your perfect fit!

As the Operations Administration Assistant, you will be at the heart of our client's operations, playing a vital role in ensuring that everything runs smoothly. You will be responsible for handling client and supplier queries, maintaining internal systems, and assisting the operations team in delivering exceptional service. Your proactive approach and attention to detail will be key to your success in this position.

Please note: The London office is newly established and currently home to just two team members. An additional two members will be joining over the coming months. Totalling to 5 people in the London office.

Why work for this company?

• Join at a high-growth moment - Be part of an exciting journey as the company scales.
• Tight-knit, collaborative team - Everyone pulls together to achieve shared goals.
• Work 1:1 with a grounded, approachable Executive Assistant - Someone who values your input and partnership.
• Modern offices in the heart of the City - Surrounded by vibrant markets, bars, and restaurants.
• A varied, high-impact role - No two days are the same!

Duties:

• Provide comprehensive administrative support to the operations team.
• Manage incoming calls, emails, and enquiries, delivering timely and professional responses.
• Maintain and update internal systems, databases, and client files with precision.
• Ensure supplier bills are accessible and stored in the appropriate client files.
• Add new client supplies via relevant portals and follow up with suppliers as needed.
• Process metre reads submitted by clients and submit them to suppliers accurately.
• Assist in providing statements of accounts and handling invoice queries.
• Monitor operational workflows to ensure timely completion of tasks.
• Help maintain compliance records and contribute to continuous process improvements.
• Perform other reasonable duties as required by management.

Requirements:

• Previous experience in an administrative or operations support role.
• Confident communicator, adept at handling client and supplier queries with professionalism.
• Strong organisational skills with the ability to effectively prioritise tasks.
• Attention to detail and a proactive approach to problem-solving.
• Proficiency in MS Office and a willingness to learn new systems.

If you are ready to embark on an exciting journey with our client and make a real impact, we want to hear from you! Don't miss this opportunity to shine as an Operations Administration Assistant.

Office Angels is an employment agency. We are an equal opportunities employer who put expertise, energy, and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. We do this by showcasing their talents, skills and unique experience in an inclusive environment that helps them thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.

By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.