Team Assistant

Team Assistant

We are recruiting for a Team Assistant to a legal team on an interim contract until the end of August 2026. Your role is responsible for providing a high quality of administrative support to the Legal and Company Secretariat Team, which ranges from executive meeting support/coordination to diary management and travel/accommodation bookings.

As a Team Assistant, you will need to have/be:

• Strong IT skills, including spreadsheets, presentations, document creation, and record/database management
• Excellent planning and organisational skills with the ability to prioritise and meet deadlines
• Confident managing multiple tasks in a fast-paced environment
• Strong communication and interpersonal skills, with discretion when handling sensitive or confidential information
• Ability to build effective working relationships with internal teams and external stakeholders
• Experience with diary management, travel booking, and meeting coordination
• Proficient in Microsoft Office with minimal supervision
• Understanding of data protection, information security, and relevant legal or company secretarial processes
• Previous experience in an administrative role
• Experience working with document control systems
• Proven ability to deliver high volumes of administrative support across large teams

Details:

• Rate: .00 per day (umbrella/inside IR35)
• Working Hours: Full time Monday - Friday (hybrid 3 days office based per week)
• Location: Birmingham City Centre
• Duration: 6 month contract

Role of Team Assistant:

• Provide front line administrative and secretarial support, handling sensitive communications with discretion and professionalism
• Manage incoming and outgoing correspondence, maintaining accurate registers and ensuring urgent or confidential items are prioritised
• Act as first point of contact for internal and external queries, ensuring timely responses and effective message handling
• Manage diaries, meetings, travel, and visitor arrangements to support a busy legal and corporate governance team
• Provide ad-hoc support and cover across related corporate functions when required
• Support onboarding and offboarding processes, liaising with managers and processing governance documentation
• Produce, format, and maintain documents, databases, and registers in line with organisational standards
• Coordinate instructions to external advisors, maintaining accurate records, registers, and purchase order documentation
• Support billing, invoicing, and financial controls, liaising with external suppliers and internal finance teams
• Maintain robust electronic and paper filing systems to ensure records are accurate, compliant, and easily accessible
• Coordinate team meetings, calendars, annual leave planning, and office moves as required
• Provide general administrative support, including expenses, IT/facilities coordination, archiving, scanning, and filing