Senior School Administrator

Senior School Administrator - Higher Education & Careers

Term time plus three weeks (39 weeks) 40 hours per week

The Role

We are looking for a Senior School Administrator to provide broad administrative and event organisation support to the senior school team, working closely with the Directors of Higher Education and Careers and Senior School Office Manager.

The school

St Paul's Girls' School is one of the country's leading independent schools for girls aged 11-18, with approximately 840 students. It is an extraordinary school, offering a classical yet forward-thinking education, rooted in a love of academic discovery and enriched by a broad co-curricular programme, nurturing wellbeing provision and a strong commitment to partnerships and community initiatives. Aspirations and achievements go well beyond what one would normally expect from a school, making St Paul's Girls' School an exciting, lively, and stimulating place in which to work.

Students want to make a difference, and many go on to roles tackling some of the greatest challenges facing people and planet. Respect for environmental sustainability is expected of all staff, both in terms of minimising use of resources in daily operations and supporting the school's aim of preparing students fully for life and work in the mid-21st century.

Key Responsibilities

You will support the administration of the higher education application process, including:

• Maintaining the university applications database
• Managing the UCAS Apply system for UK applications
• Monitoring required documentation and paperwork
• Updating records with confirmed university destinations
• Work collaboratively with senior tutors and higher education coordinators to support university applications more generally
• Support applications to universities in Europe and worldwide (excluding the US and Canada), including processing transcripts and collating references.

Support the Director of Higher Education and the Director of Careers in organising a wide range of events, including:

• Booking speakers, venues, and catering
• Marketing events and managing guest invitations
• Producing risk assessments
• Liaising with the Partnership Team where appropriate.
• Working occasional evenings (until approximately7pm) and Saturdays as required.

About you

A team player and talented communicator who enjoys working with people, building relationships and has enthusiasm and positivity in interactions with students, academic and wider staff, and alumnae, parents and external guest speakers. Highly organised with an interest and enthusiasm for event planning and organisation. Accuracy and the ability to proofread are vital, as well as organisational flair and fast IT skills. The ability to be flexible, proactive, multi-task and to work to deadlines as well as a clear awareness of professional discretion and confidentiality are also key requirements. This role has a large number of events to organise throughout the year and would suit someone who enjoys being busy and liaising with many different people.

Experience and qualifications:

• A good all-round education to degree level
• Proficiency in Microsoft Office -Word, Excel and Outlook in particular
• Fully proficient in Microsoft packages and a willingness to master new systems to support and enhance their work
• Previous experience of relevant administrative functions is preferred, but strong organisational skills and a willingness to learn are essential

This post will require an enhanced Disclosure and Barring Service (DBS) check.

Closing date: Midnight Friday 6 February 2026.

Interviews: Week commencing Monday 9 February 2026

Further information about the role and how to apply can be found on our website

Applications must be submitted through the recruitment portal; we are unable to accept CVs.

Please submit your applications before the closing date and time.

We recommend that candidates apply as soon as possible since applications will be reviewed as they are received, and interviews may be arranged on a rolling basis.