Job Description
Highpoint Recruitment are working as sole providers for all operational support roles for Farnborough International Air Show 2026.
A fantastic opportunity to join the Aerospace Events team to support the conference producers in delivering a programme of conferences during Farnborough International Air Show 2026.
Candidates must be able to complete a fixed term contract from the 7th April 2026 24th July 2026. This includes the weekend of the 18th & 19th July.
Working in a team of two, the aerospace event assistants have a key role in co-ordinating and managing a broad range of administration and co-ordination tasks. Candidates must have excellent presentation and communication skills with a proactive approach and ability to work in an agile work environment that requires flexibility and initiative.
Strong organisational skills will be required, with the ability to multitask in this exciting and growing area of the business. You can expect to interface with high profile clients, senior attendees, speakers and other guests (C Suite Executives/Government Officials).
The key functions for the Aerospace Events Assistant are:
- Register speakers, liaison, ongoing engagement and administration relating to speakers and their presentations.
- Extensive management of data on excel spreadsheets.
- Manage delegate correspondence, issuing joining instructions, etc and track data on spreadsheets.
- Ensuring general registration process operates effectively.
- Assist the team with the day to day running of the various theatres during Airshow which involves acting as a point of contact and a runner between theatres.
- Ensure all speakers are briefed and prepared before each session.
- Liaise with the AV team to ensure correct presentations/decks are lined up for the session.
- Ensure the theatres are tidy and reset before each session.
- Log attendance numbers within the theatre, keep the theatre clean and tidy throughout the day and reset the seating and headsets between each session and at the end of each day ready for the next.
- Ad-hoc tasks for the wider team.
- Ensure catering areas are kept stocked and clean.
The Aerospace Events Assistant should have the following skills and experience:
- Excellent administration skills sound skills in Excel, Outlook and Teams.
- Strong and demonstrable organisational skills, with a get things done attitude
- Good communicator, and able to be assertive when required
- Able to manage multiple projects
- Able to cope under pressure and show initiative
- Excellent customer service skills with the ability to deal with speakers and high-profile clients face to face
- Good excel skills and able to manage multiple spreadsheets and track and update information effectively
- No annual leave from 18th May end of contract (except for an exceptional event e.g. a wedding provided it is outside of airs show or validation week/weekend)
- Max of 1 weeks leave by negotiation between 7th April and 15th May but preferably avoided
Hours:
37.5 per week 15 weeks; 40 hrs 2 weeks
Additional days-
Validation weekend 8am 5pm Saturday 18th & Sunday 19th July
All applicants must be able to commit to the full duration of the contract, 6th April 31st July. There will be a requirement to work additional hours and weekends, at least during air show weeks.
Thank you for your application however due to the high volume of candidates applying, if you have not heard back from us within 5 days please assume that you have not been successful on this occasion.
