We are currently recruiting an EO2 Personal Secretary for our client based in Belfast (Gasworks). The successful candidates will be required to start once the vetting paperwork and ANI completed.
Start date: ASAP
Rate of pay: £15.83PH
Duration: 3/29/2026 with possible extension
Mon, Tues, Thurs, Fri - 9-5
(work pattern can be discussed)
29.6
Hours of work: 37
Key Responsibilities:
Diary Management - Accurately organise and monitor diaries on a daily basis. Action diary commitments, cancellations and re-scheduling appointments.
Liaise with attendees to determine times, durations and venues for meetings. Copy and collate papers and ensure that the required information and equipment is available e.g. Webex meetings.Meet, greet and escort visitors.
Record annual leave commitments of the judiciary in shared calendars and monitor leave usage on behalf of the President/VP. Update the weekly employment judges rota and circulate to necessary staff.
Information Management - answer and vet incoming calls based on knowledge of caller or issues raised. Whenever possible, responding to callers directly by providing information or redirecting to an appropriate member of staff or Judiciary. Take messages and obtain contact numbers.Proactively manage emails, files and correspondence, either in hard copy or by email, on arrival and identify those requiring urgent action, highlighting deadlines and action points, attaching related papers and passing to appropriate judicial member for answer. Track responses through bf systems and CTS and chasing up outstanding responses to ensure timeliness.
Typing - Audio Typing (using SpeechExec) is a key part of the job; compiling and issuing emails, letters, memos, judgments, records of proceedings, training records and other significant judicial paperwork. Scanning, reformatting and updating documents, standardising layouts and creating templates. Keep knowledge and skills in this area up to date.
All correspondence to and from the Secretary of the Tribunals from the President/VP, is to be filed. Also, all correspondence to do with meetings with the Employment Judges are to be filed. There are also ongoing files to be updated regularly when emails arrive for the President/VP re meetings with other organisations etc.
Complaints - All complaints are confidential. Open a new complaints file, with sequential numbering. Update appropriate records as new complaints arrive and bring to the attention of the President/VP for immediate direction. Collate required information and issue responses as required. Complete an end of year return for the LCJ.
Communication - establish a close workingrelationshipwith the President/VP and communicate effectively in order to meet deadlines. The President/VP needs to know, at all times, if circumstances change, i.e. a hearing has been postponed or if parties have not turned up, or one of the Employment Judges is off sick etc, so that hearings can be re-prioritised immediately.
Essential Criteria applicants must have:
Please send your CV via the link ASAP if interested