PGMDE Administrator

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Princess Royal University Hospital Town Bromley Salary £32,199 - £34,876 per annum inc HCA'S pro rata Salary period Yearly Closing 04/02/:59

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1.8 billion, 1.5 million patient contacts a year and more than 15,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King's College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The post-holder will provide a high level of administrative support to doctors in training, Educational and Clinical Supervisors and Training Programme Directors.

Main duties of the job

To provide administrative support for a wide range of education and training programmes across the sites, including Internal Medical Training (IMT), PGMDE courses and maintaining quality assurance information on the relevant systems.

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

Please also refer to the Job Description for the full duties of the job.

• Internal Medical Training (IMT) Training Programme Coordination:
• To provide administrative support to the IMT Training Programme Directors for the co-ordination of the IMT training programme.
• To be the main point of support and contact for the IMT trainees.
• Ensure that the Local Faculty Groups are arranged, with appropriate representation and take minutes, book rooms and refreshments as required.
• To organise the weekly IMT teaching programme and keep records of trainee attendance.
• To develop organised and robust systems for the monitoring of the workplace based assessments and curriculum requirements for the trainees.
• To coordinate the interim ARCP panels for the trainees.
• To organise Simulation and Clinical Skills sessions required to enable the trainees to meet the curriculum requirements.
• To provide administrative support for a wide range of education and training programmes across the sites, including PGMDE courses and maintaining quality assurance information on the relevant systems.
• To contribute to the smooth running of the Education Centre, including bookings and room set up, in line with the agreed policies and procedures.
• To provide administrative support for the induction programmes across the sites and quality assurance systems are maintained.
• To provide support for the quality assurance processes for induction and the training programmes.
• To provide secretarial and administrative support to the Senior Management Team as required.
• To work with the team to ensure that the department's website is kept up to date and relevant.
• To be the main administrative point of contact for doctors in training.
• To assist other members of the PGMDE team with their workload when required.

Person specification Qualifications

• NVQ Level 3 plus a good general education including Maths and English to GCSE level or equivalent.

Knowledge & Training:

• Excellent communication skills in English, verbal and written.
• Experience of working is a customer service focused environment

Experience

• Experience of working within the NHS
• Experience of an education and training department/organisation

Analytical Skills and Abilities

• High level of IT literacy and competence with Microsoft Packages.

Organisational Skills

• Demonstrate a good level of administrative and organisational skills, ensuring a structured and methodical approach to work.
• Ability to work on own initiative, prioritise workload and work to deadlines without constant supervision.

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust's criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.