Personal Assistant

Job Title: Personal Assistant
Position Title: Executive Team Assistant
Duration: Permanent
Location: Warwick CV34

We are seeking a highly professional, organised, and discreet Personal Assistant to support the Group CEO, Executive Team, and Board. This role requires a polished, enthusiastic individual with experience in high-end, client-facing environments. You will ensure smooth day-to-day operations and act as a key point of coordination between the executive team, stakeholders, and clients.

Responsibilities:

• Provide comprehensive administrative support to the CEO and Executive Team, managing diaries, inboxes, and schedules.
• Coordinate meetings, prepare agendas, papers, and follow-up actions.
• Assist in preparing presentations, reports, board papers, and briefing documents.
• Act as a key contact for executive correspondence and communications, using digital tools to enhance efficiency.
• Track actions, deadlines, and priorities for the CEO.
• Assist with internal communications, staff briefings, and executive team support.
• Maintain accurate records, including KPIs, expense claims, and documentation.
• Support research and project coordination for executive initiatives.
• Organize executive meetings, company events, and travel logistics.
• Manage itineraries, flights, accommodation, and visas for the CEO and Executive Team.
• Occasionally assist with overseas business travel or events.
• Support company charity initiatives and coordinate recognition activities.
• Help organise the annual Steve Olney Award Ceremony and collaborate with Coventry University.
• Handle sensitive and confidential information with integrity.
• Provide front-of-house support and ensure high presentation standards.
• Occasionally assist with light personal administration for the CEO.

Skills & Attributes:

• Highly organised with strong attention to detail and multitasking abilities.
• Professional and confident communicator with senior stakeholders.
• Strong written skills, with the ability to produce clear, well-presented documents.
• Adaptable, reliable, and able to work under pressure.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Warm, polished, and personable with a service-focused mindset.

Experience & Qualifications:

• Previous experience in an administrative or executive support role.
• Experience working with senior leaders or within a premium brand environment.
• Comfortable managing diaries, correspondence, and confidential information.
• Educated to A-level, diploma, or equivalent; further business administration training is a plus but not essential.