Legal Administrator (371421)

Need someone for 2 days a week (just under 13 hours in total) Monday and Wednesdays

Umbrella rate - £17.53

Will require additional National Security Clearance as well as Enhanced vetting

The principal responsibility of the Legal Administrator is to provide a comprehensive administrative service to the Joint Legal Services Department. This support may cover, in varying proportions, all or some of the key responsibilities set out below or all of the following activities, along with other administrative support tasks in keeping with the grade of the role.

In particular to:

• Provide dedicated support to the Head of Legal Services or Senior Force Legal Advisors in the form of diary management ensuring work is co-ordinated and prioritised, and other administrative activity.
• Provide a high quality customer focussed approach, as the first point of contact for members of the Joint Legal Services Department.
• Liaise with the wider organisation and partner agencies on behalf of members of the Joint Legal Services Department.
• Undertake responsibilities for the Practice Manager in their absence with limited or no supervision, such as reviewing and allocating new work received into the department which requires specialist knowledge of the team and work types.
• To collate, and where appropriate interrogate databases, the legal services case management system Iken and other data sources, in order to put together responses to Freedom of Information requests under the supervision of the Legal Practice Manager.
• Take responsibilities for a portfolio of administrative work or specific key tasks working with limited supervision.
• Provide administrative support to a range of meetings and/or events as required on a regular or ad hoc basis. This includes, but not limited to, booking venues, and accommodation, sending out meeting requests, taking notes, recording and sending out actions, and following up actions to officers, staff and external partners as required to ensure those actions are completed.
• Providing a customer focussed response to telephone and face to face enquiries that may involve some specialist knowledge and subject matter expertise. This includes regular contact with members of the public who can be difficult and abusive, external agencies and stakeholders.
• To type up legal documentation using digital dictation.
• Undertake general office duties which includes making travel arrangements, raising invoices, making payments to the Courts, photocopying, printing, diary management, stationery and equipment ordering, and managing a range of data contained with spreadsheets for the department.
• To carry out IT problem solving for the wider team in order to deliver comprehensive legal services.
• To open and close legal files in accordance with departmental and force policy and procedure. This requires knowledge of GDPR requirements.
• To prepare and put together bundles for a range of Court hearings and proceedings.
• Work as part of a team to deliver departmental projects.

This list of duties is not restrictive or exhaustive and the post-holder may be required to carry out duties from time to time that are either commensurate with/or lower than the grade of the post. In some posts this might include the ad-hoc provision of guidance and informal training of new colleagues.

If you think this job role is for you, please send your CV to