Executive Team Assistant

A fantastic opportunity to join a well-established, fast-paced and exciting organisation providing support to the Group CEO, Board & Executive Team.

The Executive Team Assistant provides highly professional, organised, and discreet administrative support to the Group CEO and wider Executive Team, including the Chairperson and Board.

• This role is ideal for a polished, enthusiastic, and capable administrator who enjoys working in a fast-paced, senior environment and takes pride in delivering a high standard of service.
• The position plays a key role in ensuring the smooth day-to-day running of executive activity, acting as a trusted point of coordination between the CEO, Executive Team, and internal and external stakeholders.
• It would particularly suit someone with experience in high-end, client-facing environments (such as luxury retail, hospitality, or premium automotive brands) who is comfortable dealing with senior individuals and
representing the business professionally.

Executive & Administrative Support:
• Provide comprehensive administrative support to the Group CEO and Executive Team, ensuring diaries, inboxes, and schedules are well organised and prioritised.
• Coordinate meetings, calls, and appointments, preparing agendas, papers, minutes, and follow-up actions to a professional standard.
• Assist with the preparation of presentations, reports, board papers, and briefing documents.
• Act as a key point of contact for executive correspondence, responding appropriately and escalating matters when required.
• Support the Group CEO in written and verbal communications, using digital and AI tools where appropriate to improve efficiency.
• Build positive working relationships with senior leaders, Board members, clients, partners, and other stakeholders.

Coordination & Office Support:
• Support cross-team coordination by tracking actions, deadlines, and key priorities on behalf of the Group CEO.
• Assist with internal communications, announcements, and preparation of materials for staff briefings.
• Maintain accurate records, including KPIs, expense claims, budgets, and executive documentation.
• Assist with research, information gathering, and project coordination for executive initiatives.

Events, Travel & Hospitality:

• Coordinate executive meetings, offsites, company events, and celebrations, ensuring a high-quality and well-organised experience.

• Arrange travel for the Group CEO and Executive Team, including flights, accommodation, itineraries, and visas where required.

• Occasionally support overseas business travel or events when required.

Corporate Culture & Representation:
• Support company charity initiatives and act as an ambassador for internal engagement activities.
• Coordinate recognition and cultural activities such as awards, long service acknowledgements, and client gifting.
• Assist with the organisation of the annual Award Ceremony

Professional Standards & Discretion:
• Handle sensitive and confidential information with care, discretion, and integrity.
• Provide guidance and support to reception and front-of-house functions, maintaining high presentation standards.
• Provide reception cover when required.
• Ensure compliance with company processes and support continuous improvement.
• Occasionally assist with light personal administration for the Group CEO (e.g. appointments or travel coordination).

Skills & Attributes:
• Highly organised, with strong attention to detail and the ability to manage multiple tasks.
• Professional, confident communicator, comfortable dealing with senior stakeholders.
• Strong written skills, with the ability to produce clear, well-presented documents.
• Good judgement and a calm, solutions-focused approach.
• Proficient in Microsoft Office (Word, Outlook, PowerPoint, Excel).
• Adaptable, reliable, and able to work well under pressure.
• Warm, polished, and personable, with a strong service mindset.

Experience & Qualifications:
• Previous experience in an administrative, executive support, PA, office coordination, or high-end client facing role.
• Experience working with senior leaders or within a professional or premium brand environment.
• Comfortable managing diaries, correspondence, and confidential information.
• Educated to A-level, diploma, or equivalent; further business administration training is beneficial but not essential

INDL