A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator.The role will begin on an ongoing temporary basis with the view to going permanent after 3 months.Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally or shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
Mar 21, 2026
Seasonal
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator.The role will begin on an ongoing temporary basis with the view to going permanent after 3 months.Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally or shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
Training Coordinator Leeds - hybrid Permanent Part -Time - 30 hours a week We're seeking a Training Coordinator to join our People Operations team. This role will be based in our Leeds office in the White Rose Office Park. In this role, you'll take ownership of the coordination, scheduling and the administration of training activities. You'll play a key part in ensuring the smooth delivery of learning and development programmes, providing an effective service to support the business. Some of the key deliverables for this role will include: Responsible for maintaining employee training records in a timely and accurate way working closely with the wider HR, and support functions. Co-ordinate the booking and attendance of candidates onto training and development activities, ensuring they are kept fully informed and arrangements run smoothly. Support the Learning and Development team by monitoring attendance, tracking training costs, managing cancellations and preparing reports. Support the scheduling of training and development activities both internally and externally ensuring joining instructions are issued in a timely manner, training rooms are booked, and course collateral is prepared. Provide information on course attendance, cost and frequency. Accurately record and maintain the data held within Dayforce to ensure employee training records are accurate and up to date Provide information, advice and guidance to employees enquiring about their training. Ensuring an excellent level of customer service. What we're looking for: Previously been in a Learning and Development/Training Admin or Coordinator role Excellent communication and planning skills Ability to manage workload effectively Experience using standard Microsoft computing packages e.g. Outlook, Word, Excel, PowerPoint Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
Mar 21, 2026
Full time
Training Coordinator Leeds - hybrid Permanent Part -Time - 30 hours a week We're seeking a Training Coordinator to join our People Operations team. This role will be based in our Leeds office in the White Rose Office Park. In this role, you'll take ownership of the coordination, scheduling and the administration of training activities. You'll play a key part in ensuring the smooth delivery of learning and development programmes, providing an effective service to support the business. Some of the key deliverables for this role will include: Responsible for maintaining employee training records in a timely and accurate way working closely with the wider HR, and support functions. Co-ordinate the booking and attendance of candidates onto training and development activities, ensuring they are kept fully informed and arrangements run smoothly. Support the Learning and Development team by monitoring attendance, tracking training costs, managing cancellations and preparing reports. Support the scheduling of training and development activities both internally and externally ensuring joining instructions are issued in a timely manner, training rooms are booked, and course collateral is prepared. Provide information on course attendance, cost and frequency. Accurately record and maintain the data held within Dayforce to ensure employee training records are accurate and up to date Provide information, advice and guidance to employees enquiring about their training. Ensuring an excellent level of customer service. What we're looking for: Previously been in a Learning and Development/Training Admin or Coordinator role Excellent communication and planning skills Ability to manage workload effectively Experience using standard Microsoft computing packages e.g. Outlook, Word, Excel, PowerPoint Next Steps: As a business, we're on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation. We'll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met. About Us: We are one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training. Working across a variety of sectors within the building and infrastructure industry, our innovative, responsible and forward-thinking approach allows us to work on fantastic ground-breaking projects, providing solutions using the latest tools and technologies. Progression is something we value, and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.
JAG Programme Administrator Our client is seeking an individual with exceptional Administrator/Coordinator We are looking for an enthusiastic individual to join their team as a Temp Accreditation Unit Administrator Starting immediately- for 3 Months Liverpool- L7 3FA Hybrid working. £14.74-15.28 an hour depending experience Previous experience within a similar and fast paced administrative position would be essential. Who will you be working for? Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK. This role is based in their Liverpool Office; The Spine The programme administrator will be responsible for administrating accreditation assessments, handling customer enquiries, administrating committee meetings and training days, and undertaking general administrative tasks for the Accreditation Unit. Providing administration for the accreditation programme Support services to register with the accreditation/ certification scheme, making clear the benefits of accreditation/certification. Organise accreditation assessments and process applications and results. Liaise with assessors, clinicians and services to administer all aspects of the accreditation and/or certification process from start to finish, ensuring timelines are adhered to and that a high quality service is delivered. Update other team members on the progress of assessments during weekly meetings and escalate queries appropriately. Coordinating training days and governance meetings Providing administration for training days, including booking venues and liaising with trainers, colleagues and delegates. Issuing invitations for training days and events, processing delegate registrations and maintaining up-to-date and accurate delegate lists. Preparing training material including packs and online documentation. Collating and reporting on feedback from training days and events. Communications Being the first point of contact for external queries by telephone and email and providing an excellent level of customer service. Running a helpdesk service which responds to queries within agreed timescales. This may include providing guidance, supporting users to navigate various web tools, resetting passwords and/or setting up new users. Financial responsibility Contribute to financial processes as per unit policies including raising of annual subscription invoices, processing invoices for payment, processing expense claims and processing other bills for travel, accommodation and teleconferences. You will need: Essential Experience of assisting with the planning and coordination of effective meetings and events. Experience of supporting formal committee-style meetings including writing high quality minutes of meetings. Demonstrable experience of engaging and communicating with stakeholders effectively. Customer service experience Desirable Experience of administration in a healthcare or related context, such as the NHS Understanding of confidentiality and data protection legislation including information governance.
Mar 21, 2026
Seasonal
JAG Programme Administrator Our client is seeking an individual with exceptional Administrator/Coordinator We are looking for an enthusiastic individual to join their team as a Temp Accreditation Unit Administrator Starting immediately- for 3 Months Liverpool- L7 3FA Hybrid working. £14.74-15.28 an hour depending experience Previous experience within a similar and fast paced administrative position would be essential. Who will you be working for? Our client is a London & Liverpool based not for profit membership organisation for healthcare professionals; they are innovative and leaders in the sectors best practice. They have several locations throughout the UK. This role is based in their Liverpool Office; The Spine The programme administrator will be responsible for administrating accreditation assessments, handling customer enquiries, administrating committee meetings and training days, and undertaking general administrative tasks for the Accreditation Unit. Providing administration for the accreditation programme Support services to register with the accreditation/ certification scheme, making clear the benefits of accreditation/certification. Organise accreditation assessments and process applications and results. Liaise with assessors, clinicians and services to administer all aspects of the accreditation and/or certification process from start to finish, ensuring timelines are adhered to and that a high quality service is delivered. Update other team members on the progress of assessments during weekly meetings and escalate queries appropriately. Coordinating training days and governance meetings Providing administration for training days, including booking venues and liaising with trainers, colleagues and delegates. Issuing invitations for training days and events, processing delegate registrations and maintaining up-to-date and accurate delegate lists. Preparing training material including packs and online documentation. Collating and reporting on feedback from training days and events. Communications Being the first point of contact for external queries by telephone and email and providing an excellent level of customer service. Running a helpdesk service which responds to queries within agreed timescales. This may include providing guidance, supporting users to navigate various web tools, resetting passwords and/or setting up new users. Financial responsibility Contribute to financial processes as per unit policies including raising of annual subscription invoices, processing invoices for payment, processing expense claims and processing other bills for travel, accommodation and teleconferences. You will need: Essential Experience of assisting with the planning and coordination of effective meetings and events. Experience of supporting formal committee-style meetings including writing high quality minutes of meetings. Demonstrable experience of engaging and communicating with stakeholders effectively. Customer service experience Desirable Experience of administration in a healthcare or related context, such as the NHS Understanding of confidentiality and data protection legislation including information governance.
HR Administrator Manchester City Centre - Hybrid Working 6 Month FTC (Initially) £26,440 per annum Looking to kickstart or grow your HR career? Our client, a thriving, values-driven business, is looking for a HR Administrator to join their collaborative HR team on a 6-month fixed-term contract. This is a brilliant opportunity to gain hands-on experience supporting the full employee lifecycle in a friendly, fast-moving environment. What You'll Be Doing Onboarding & Induction: Manage new starter documentation, employment checks, contracts, and references. Support induction days to ensure new colleagues feel welcomed and prepared. Employee Records & HRIS: Maintain accurate records on the HRIS system for starters, changes, leavers, absences, and L&D updates. Scan and file relevant documentation as needed. HR Correspondence & Contracts: Draft and issue letters for probation passes, promotions, contractual changes, and leavers. Coordinate exit interviews and associated communications. Compliance & Audits: Conduct Right to Work checks and maintain adherence to government requirements. Track new starter checks and employment documentation. Benefits & Wellbeing: Manage employee wellbeing benefits, perks, and bookings across the business. Keep benefit portals updated and liaise with payroll teams. Payroll & Reporting: Support payroll reporting, data collection, and regular HR reporting (absence data, diversity metrics, leavers, etc.). Team Support & Communication: Help manage the HR inbox alongside the HR Coordinator and HR Advisors, escalating issues when necessary. Follow up with stakeholders on outstanding employee relations processes. Projects & Company Initiatives: Contribute to ad hoc People team projects, company events, and impact initiatives such as Wellness & Belonging, Planet, and Community groups. Who We're Looking For Someone eager to start or expand their HR career. Highly organised with great attention to detail. Confident handling sensitive information and communicating with colleagues at all levels. A proactive, collaborative team player who enjoys making a positive contribution to workplace culture. What is on offer? Starting salary of £26,440 Generous holiday entitlement Private healthcare cash plan and life assurance Access to mental health, financial and wellbeing support A culture that truly supports development and internal progression If you're ready to join a people-first business where HR is genuinely valued and you're eager to make a real impact, then please get in touch today to learn more. Please apply to Leanne Boddy at Macmillan Davies via the link below.
Mar 21, 2026
Contractor
HR Administrator Manchester City Centre - Hybrid Working 6 Month FTC (Initially) £26,440 per annum Looking to kickstart or grow your HR career? Our client, a thriving, values-driven business, is looking for a HR Administrator to join their collaborative HR team on a 6-month fixed-term contract. This is a brilliant opportunity to gain hands-on experience supporting the full employee lifecycle in a friendly, fast-moving environment. What You'll Be Doing Onboarding & Induction: Manage new starter documentation, employment checks, contracts, and references. Support induction days to ensure new colleagues feel welcomed and prepared. Employee Records & HRIS: Maintain accurate records on the HRIS system for starters, changes, leavers, absences, and L&D updates. Scan and file relevant documentation as needed. HR Correspondence & Contracts: Draft and issue letters for probation passes, promotions, contractual changes, and leavers. Coordinate exit interviews and associated communications. Compliance & Audits: Conduct Right to Work checks and maintain adherence to government requirements. Track new starter checks and employment documentation. Benefits & Wellbeing: Manage employee wellbeing benefits, perks, and bookings across the business. Keep benefit portals updated and liaise with payroll teams. Payroll & Reporting: Support payroll reporting, data collection, and regular HR reporting (absence data, diversity metrics, leavers, etc.). Team Support & Communication: Help manage the HR inbox alongside the HR Coordinator and HR Advisors, escalating issues when necessary. Follow up with stakeholders on outstanding employee relations processes. Projects & Company Initiatives: Contribute to ad hoc People team projects, company events, and impact initiatives such as Wellness & Belonging, Planet, and Community groups. Who We're Looking For Someone eager to start or expand their HR career. Highly organised with great attention to detail. Confident handling sensitive information and communicating with colleagues at all levels. A proactive, collaborative team player who enjoys making a positive contribution to workplace culture. What is on offer? Starting salary of £26,440 Generous holiday entitlement Private healthcare cash plan and life assurance Access to mental health, financial and wellbeing support A culture that truly supports development and internal progression If you're ready to join a people-first business where HR is genuinely valued and you're eager to make a real impact, then please get in touch today to learn more. Please apply to Leanne Boddy at Macmillan Davies via the link below.
Parli italiano e hai una solida esperienza nella gestione di flotte aziendali? In tal caso, abbiamo il ruolo ideale per te. Job Title : Italian speaking Fleet Coordinator Location: Near Hythe (Office based) Salary: £40,000 Hours: Monday-Friday, 8:30am-5:30pm and a Saturday morning 8:30am-12pm The company we're recruiting for are going through a period of expansion and as a result would like us to recruit an Italian speaking Fleet Coordinator. The Director would like to recruit a positive, enthusiastic, hard working individual. You'll need to be helpful and an outgoing person who can get along with and support others. As an Italian speaking Fleet Coordinator you'll be responsible for: Planning daily collections/Deliveries Passing all relevant details and information to all drivers, collection addresses/delivery address Updating worksheets Building relationships with new and existing clients Load planning Advising and liaising with both drivers/ suppliers of the collection / pick up details Booking the collections/deliveries into the respective destinations Monitoring collections/deliveries ensuring they are on time Advising clients and team members of any delays etc You'll be the perfect match for this client if you: Extensive experience within fleet management Have proven ability within a transport environment in both UK and Europe. Haulage experience, good IT skills and excellent geographical knowledge Have great communication skills, experience of managing a varied workload within a transport environment, an ability to methodically plan routes and an understanding of driver's hour's regulations Can speak Fluent Italian (Essential) Please note, your own transport is required due to the location of this business Next steps: If you have the above skills and experience then please apply today - this is such an incredible opportunity where you can really grow your career at this company. Alternatively if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
Mar 21, 2026
Full time
Parli italiano e hai una solida esperienza nella gestione di flotte aziendali? In tal caso, abbiamo il ruolo ideale per te. Job Title : Italian speaking Fleet Coordinator Location: Near Hythe (Office based) Salary: £40,000 Hours: Monday-Friday, 8:30am-5:30pm and a Saturday morning 8:30am-12pm The company we're recruiting for are going through a period of expansion and as a result would like us to recruit an Italian speaking Fleet Coordinator. The Director would like to recruit a positive, enthusiastic, hard working individual. You'll need to be helpful and an outgoing person who can get along with and support others. As an Italian speaking Fleet Coordinator you'll be responsible for: Planning daily collections/Deliveries Passing all relevant details and information to all drivers, collection addresses/delivery address Updating worksheets Building relationships with new and existing clients Load planning Advising and liaising with both drivers/ suppliers of the collection / pick up details Booking the collections/deliveries into the respective destinations Monitoring collections/deliveries ensuring they are on time Advising clients and team members of any delays etc You'll be the perfect match for this client if you: Extensive experience within fleet management Have proven ability within a transport environment in both UK and Europe. Haulage experience, good IT skills and excellent geographical knowledge Have great communication skills, experience of managing a varied workload within a transport environment, an ability to methodically plan routes and an understanding of driver's hour's regulations Can speak Fluent Italian (Essential) Please note, your own transport is required due to the location of this business Next steps: If you have the above skills and experience then please apply today - this is such an incredible opportunity where you can really grow your career at this company. Alternatively if you know someone who may be suitable for this role please share the details. If you successfully refer a friend for the above role, you will receive a £100 voucher of your choice! Terms apply Please note if your skills match the requirements for the job then you will receive an e-mail from us (remember to check your junk mail). If you do please call us on ASAP or within 24 hours to discuss the position in further detail with Bonnie (Candidate Consultant) or Nicola (Permanent Consultant). We look forward to your application. Office Angels is an employment agency and business. We are an equal-opportunities employer who puts expertise, energy and enthusiasm into improving everyone's chance of being part of the workplace. We respect and appreciate people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, abilities and more. By showcasing talents, skills and unique experiences in an inclusive environment, we help individuals thrive. If you require reasonable adjustments at any stage, please let us know and we will be happy to support you. Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explaining how we will use your information is available on our website.
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
Mar 21, 2026
Seasonal
A leading boutique investment firm with stunning offices in the West End is looking for a front-of-house receptionist and events coordinator. The role will begin on an ongoing temporary basis with the view to going permanent after 3 months. Rate: £15.50 per hour plus holiday pay for a 37.5 hour week during the period of temping, becoming £30,000 per annum when the role goes permanent. Hours: Rotational shift pattern (normally 07.45-16.45 or 09.00-17.30 shift) MAIN PURPOSE OF JOB: Project a professional and friendly image. Facilitate the smooth running of the London meeting rooms and their events and maintain a high standard of service to both staff and clients. The job will involve working alongside 3 other front of house administrators with whom you will be sharing the following duties and responsibilities. MAIN DUTIES AND RESPONSIBILITIES: Front of House: Welcome all visitors in a friendly, professional manner, directing them to allocated meeting rooms and catering for any additional guest requirements Manage the physical and virtual meeting room space. Schedule appointments and maintain meeting room schedule via Office Tracker software, ensuring appropriate rooms and dial in details are booked, set up beforehand and staff are informed promptly of guest arrival. Keep the reception desk and public areas clean and tidy throughout the day. Set up and management of all audiovisual requirements for meetings, testing equipment on a weekly basis and trouble-shooting solutions to any issues that arise, escalating issues to our Technology team and working with them and our AV contractors to resolve Work alongside waiting staff team, keeping them informed of the running of the day, advising of any changes & training any new waiting staff on shift. Booking waiting staff for regular daily shifts and additional staff as required for busy/event days. Work as a team to ensure all emails & enquiries to the Reception London inbox are replied to, responding to all room bookings within an hour and dealing with urgent requests promptly. Answer all incoming calls promptly and in a professional manner, taking accurate messages, transferring and screening calls as appropriate and liaising with Edinburgh reception to ensure phone cover is provided at all times Booking car park spaces and assisting with security passes and door passes. This is done alongside the building security team Locking down the office in the evening & securing the office floors. Opening up in the morning and prepping for early morning meetings. Book staff taxis as required & advising on appropriate service Arranging courier collection/delivery, advising staff on best service options & following up any missing/late couriers, checking all deliveries and informing staff of their arrival Sort and distribute all incoming post, ensuring time sensitive post is delivered on time; confirming daily internal mail from Edinburgh is received. Collect all outgoing post, frank accurately & issue for collection by Royal Mail at 5pm Provide additional support and ad hoc clerical duties to the PAs as required. Supporting the Office Manager by reporting any maintenance issues & arranging contractors when requested. Undertake any tasks within the jobholder's skills and abilities as may be requested from time to time Assist with fire evacuations, provide first aid and complete staff Health & Safety inductions as required (when appropriately trained) Liaising and assisting with office contractors to ensure delivery of service, mainly confidential waste contractors, cleaners, pest control, hygiene waste companies Events: Helping to arrange all office events including liaising with event hosts, the chef and waiting staff to ensure the smooth set up and running of all lunches, dinners & drinks parties. Staying on late or coming in early as required Office supplies: Assisting the team to maintain supplies of office stationery, paper, soaps & shower gels and ground floor meeting room supplies. Assist with the weekly staff shopping order and keeping accurate records of purchases and orders made. Completing monthly visa statements and petty cash reconciliations for Finance Arranging sandwich lunches & catering for meetings Ordering office sundries & additional items as requested by Office Manager or staff Weekly wine stock check & ordering any additional bottles for events PERSONAL REQUIREMENTS: Efficient. Good communication skills. Ability to work accurately, neatly and without supervision - attention to detail is key. Good organisational and multitasking skills. Ability to handle confidential information Ability to adapt to the needs of the business and changes to the role Willingness to work as part of a team Good presentation and a pleasant manner.
Learning & Development Coordinator City of London (Hybrid) up to £45,000 Mon-Fri, 09:30-17:30 We are hiring two Learning & Development Coordinators to support training, compliance, and development programmes across international offices. Key Responsibilities Coordinate training sessions and track attendance Monitor licence renewals, compliance training, and visa expiries Support onboarding/offboarding processes Maintain LMS content, records, and reporting Assist with performance reviews and accreditation processes Manage training logistics, surveys, and external course bookings About You Experience in L&D or training coordination (professional services preferred) Highly organised with strong attention to detail Confident communicator with a proactive approach Comfortable managing multiple priorities in a fast-paced environment What's Offered £38,000 - £45,000 salary Hybrid working Collaborative, international environment
Mar 21, 2026
Full time
Learning & Development Coordinator City of London (Hybrid) up to £45,000 Mon-Fri, 09:30-17:30 We are hiring two Learning & Development Coordinators to support training, compliance, and development programmes across international offices. Key Responsibilities Coordinate training sessions and track attendance Monitor licence renewals, compliance training, and visa expiries Support onboarding/offboarding processes Maintain LMS content, records, and reporting Assist with performance reviews and accreditation processes Manage training logistics, surveys, and external course bookings About You Experience in L&D or training coordination (professional services preferred) Highly organised with strong attention to detail Confident communicator with a proactive approach Comfortable managing multiple priorities in a fast-paced environment What's Offered £38,000 - £45,000 salary Hybrid working Collaborative, international environment
Job Title: Air Export Coordinator Hours: 4 on 4 off or Monday to Friday, 9:00 - 17:30 Contract: Temp to Perm Salary: £30,000 - £35,000 (DOE) We are currently recruiting an Air Export Coordinator on behalf of our client. The successful candidate will be responsible for managing the end to end Air Logistics process for customers, including customs clearance, delivery arrangements, and invoicing, while ensuring high levels of customer service and building strong, long term client relationships. Main Duties Develop strong, collaborative relationships with customers by prioritising their needs and delivering exceptional customer service. Work efficiently to meet operational deadlines. Complete customs entries accurately and in a timely manner. Process Air Waybills (AWBs). Prepare and issue customer invoices. Liaise with customers regarding bookings and collections. Arrange bookings with carriers. Manage communications between customers and suppliers. Maintain accurate records through data entry into internal systems. Key Skills & Experience Previous experience in exports or freight forwarding. Strong customer service and communication skills. Good attention to detail with accurate data entry skills. Ability to work in a fast-paced environment and meet deadlines. If you have export experience and are looking for your next opportunity, we would love to hear from you. Apply now!
Mar 20, 2026
Full time
Job Title: Air Export Coordinator Hours: 4 on 4 off or Monday to Friday, 9:00 - 17:30 Contract: Temp to Perm Salary: £30,000 - £35,000 (DOE) We are currently recruiting an Air Export Coordinator on behalf of our client. The successful candidate will be responsible for managing the end to end Air Logistics process for customers, including customs clearance, delivery arrangements, and invoicing, while ensuring high levels of customer service and building strong, long term client relationships. Main Duties Develop strong, collaborative relationships with customers by prioritising their needs and delivering exceptional customer service. Work efficiently to meet operational deadlines. Complete customs entries accurately and in a timely manner. Process Air Waybills (AWBs). Prepare and issue customer invoices. Liaise with customers regarding bookings and collections. Arrange bookings with carriers. Manage communications between customers and suppliers. Maintain accurate records through data entry into internal systems. Key Skills & Experience Previous experience in exports or freight forwarding. Strong customer service and communication skills. Good attention to detail with accurate data entry skills. Ability to work in a fast-paced environment and meet deadlines. If you have export experience and are looking for your next opportunity, we would love to hear from you. Apply now!
Bookings Coordinator sought by Artrix theatre, a vibrant and dynamic arts venue offering a diverse range of live performances, films, and community events. Located in Bromsgrove, it provides a welcoming space for both established and emerging talent, as well as an inclusive platform for the local community to engage with the arts. The Role: As Bookings Coordinator you will be responsible for coordinating and managing all event and room bookings at the theatre, ensuring smooth operations, excellent customer service, and the effective use of Artrix's spaces. The role will involve liaising with performers, promoters, production teams, and internal staff to ensure all events are delivered to the highest standard. Your daily duties will include: Working closely with the Lead Trustee, manage the booking of all theatre performances, events, and community activities. Coordinate all logistical aspects of booked events, including scheduling, notifying for staffing, and passing on safeguarding and technical requirements. Quote booking terms, fees, and contracts, ensuring clarity and fairness for all parties involved from pre-provided framework. Input to and updating of the Venue Management system. Maintain strong relationships with community room hirers, promoters, artists, and production teams to facilitate smooth and effective event execution. Prepare event information for marketing, including schedules, performer details, and event-specific requirements. Work closely with the Technical Manager to ensure all production requirements are met for booked events, including technical, staging, lighting, and sound needs. Working with the lead volunteer to adhere to safe guarding measures. Liaise with the Venue Manager to ensure venue spaces are prepared to specification. Monitor the smooth operation of events on the day of performance if on-site. Collect feedback from bookers and feedback to Operations Team. Collaborate with the Marketing and Box Office teams to promote upcoming events and ensure ticket sales are on track. Weekly meetings through the Lead Trustee/Operations Team on bookings, operational issues, and opportunities for growth or improvement in the venue's programming to gain approval for new hires/opportunities. Associated administrative duties including: maintaining bookings calendar, processing booking forms & contracts, production of event paperwork, loading of show information, invoicing and checking payment of deposits & fees, preparation of financial summary statements and net income. Any other venue management, event management applicable duties that may arise from the work outlined above. Essential Skills & Experience: Experience in a similar role within theatre, hospitality or arts, or in event management. Strong understanding of theatre operations, technical requirements and logistics. Excellent communication skills, with the ability to liaise with a range of stakeholders, including performers, promoters, staff, and the public. Strong organisational skills and the ability to manage multiple events simultaneously. Proficiency in Microsoft Office and venue booking systems (experience with Patronbase or similar software is an advantage, but training will be given). A proactive, problem-solving approach with excellent attention to detail. Ability to work under pressure and remain calm and effective during busy periods. Flexibility to work evenings and weekends as required by the event schedule. Experience of invoicing and financial statement preparation. Desirable Skills: Knowledge of the performing arts industry and current trends. Experience in negotiating contracts and managing budgets. Familiarity with health and safety regulations within a theatre or event context. Benefits: c£25-30K salary, negotiable depending on experience 22 days statutory holiday, (rising with service to 25 days) Free onsite parking Nest pension 35 hours per week (some evenings and weekends will be required) A supportive and creative working environment within an established cultural hub. Opportunity to be involved in diverse, exciting projects and events. The chance to contribute to the growth and success of a community-focussed venue Opportunities for professional development and growth within the arts sector. Bookings Coordinator Bromsgrove, Worcestershire c£25,000 - £30,000 negotiable depending on experience benefits
Mar 20, 2026
Full time
Bookings Coordinator sought by Artrix theatre, a vibrant and dynamic arts venue offering a diverse range of live performances, films, and community events. Located in Bromsgrove, it provides a welcoming space for both established and emerging talent, as well as an inclusive platform for the local community to engage with the arts. The Role: As Bookings Coordinator you will be responsible for coordinating and managing all event and room bookings at the theatre, ensuring smooth operations, excellent customer service, and the effective use of Artrix's spaces. The role will involve liaising with performers, promoters, production teams, and internal staff to ensure all events are delivered to the highest standard. Your daily duties will include: Working closely with the Lead Trustee, manage the booking of all theatre performances, events, and community activities. Coordinate all logistical aspects of booked events, including scheduling, notifying for staffing, and passing on safeguarding and technical requirements. Quote booking terms, fees, and contracts, ensuring clarity and fairness for all parties involved from pre-provided framework. Input to and updating of the Venue Management system. Maintain strong relationships with community room hirers, promoters, artists, and production teams to facilitate smooth and effective event execution. Prepare event information for marketing, including schedules, performer details, and event-specific requirements. Work closely with the Technical Manager to ensure all production requirements are met for booked events, including technical, staging, lighting, and sound needs. Working with the lead volunteer to adhere to safe guarding measures. Liaise with the Venue Manager to ensure venue spaces are prepared to specification. Monitor the smooth operation of events on the day of performance if on-site. Collect feedback from bookers and feedback to Operations Team. Collaborate with the Marketing and Box Office teams to promote upcoming events and ensure ticket sales are on track. Weekly meetings through the Lead Trustee/Operations Team on bookings, operational issues, and opportunities for growth or improvement in the venue's programming to gain approval for new hires/opportunities. Associated administrative duties including: maintaining bookings calendar, processing booking forms & contracts, production of event paperwork, loading of show information, invoicing and checking payment of deposits & fees, preparation of financial summary statements and net income. Any other venue management, event management applicable duties that may arise from the work outlined above. Essential Skills & Experience: Experience in a similar role within theatre, hospitality or arts, or in event management. Strong understanding of theatre operations, technical requirements and logistics. Excellent communication skills, with the ability to liaise with a range of stakeholders, including performers, promoters, staff, and the public. Strong organisational skills and the ability to manage multiple events simultaneously. Proficiency in Microsoft Office and venue booking systems (experience with Patronbase or similar software is an advantage, but training will be given). A proactive, problem-solving approach with excellent attention to detail. Ability to work under pressure and remain calm and effective during busy periods. Flexibility to work evenings and weekends as required by the event schedule. Experience of invoicing and financial statement preparation. Desirable Skills: Knowledge of the performing arts industry and current trends. Experience in negotiating contracts and managing budgets. Familiarity with health and safety regulations within a theatre or event context. Benefits: c£25-30K salary, negotiable depending on experience 22 days statutory holiday, (rising with service to 25 days) Free onsite parking Nest pension 35 hours per week (some evenings and weekends will be required) A supportive and creative working environment within an established cultural hub. Opportunity to be involved in diverse, exciting projects and events. The chance to contribute to the growth and success of a community-focussed venue Opportunities for professional development and growth within the arts sector. Bookings Coordinator Bromsgrove, Worcestershire c£25,000 - £30,000 negotiable depending on experience benefits
Pertemps Bristol Central Commercial
Clifton, Nottinghamshire
Part Time Lettings Coordinator Location: Bristol Contract: Permanent, Part Time Salary: £25,000 - £27,000 pro rata Hours: 20-25 hours per week. Flexible hours available, to be discussed at interview. Must be able to work Fridays. The Role We are looking for a friendly and organised Lettings Coordinator to support our busy lettings team. Main Duties Acting as the first point of contact for tenant enquiries Booking and conducting property viewings Preparing and updating property details and online adverts Producing tenancy documentation Processing and protecting tenant deposits Maintaining accurate tenant records Providing general administrative support Assisting with property inspections when required Skills and Experience Previous lettings experience desirable Knowledge of the Bristol area an advantage Excellent customer service and communication skills Highly organised with strong attention to detail Confident using Microsoft Office Able to work independently and use initiative Full UK driving licence and access to a vehicle required If you are interested please click APPLY
Mar 20, 2026
Full time
Part Time Lettings Coordinator Location: Bristol Contract: Permanent, Part Time Salary: £25,000 - £27,000 pro rata Hours: 20-25 hours per week. Flexible hours available, to be discussed at interview. Must be able to work Fridays. The Role We are looking for a friendly and organised Lettings Coordinator to support our busy lettings team. Main Duties Acting as the first point of contact for tenant enquiries Booking and conducting property viewings Preparing and updating property details and online adverts Producing tenancy documentation Processing and protecting tenant deposits Maintaining accurate tenant records Providing general administrative support Assisting with property inspections when required Skills and Experience Previous lettings experience desirable Knowledge of the Bristol area an advantage Excellent customer service and communication skills Highly organised with strong attention to detail Confident using Microsoft Office Able to work independently and use initiative Full UK driving licence and access to a vehicle required If you are interested please click APPLY
Get Staffed Online Recruitment Limited
Redditch, Worcestershire
Fundraising and Marketing Administrator (known internally as Awards and Partnerships Coordinator) Location: Hybrid (minimum 1 day per week in our client s office in Redditch, Worcestershire) Employment Type: Part-Time; Permanent; 16 hours per week (flexible working considered and to be agreed with Line Manager) Salary: £28,000 £30,000 per annum (pro-rata, dependent on experience) Our client is the charity supporting the nursing and midwifery family through tough times. They provide grants, advice and a listening ear to Nurses and Midwives who may feel alone and are struggling to cope. They are a small and friendly team committed to ensuring no Nurse or Midwife faces tough times alone. The Role To provide efficient and holistic support across our client. This role will support various teams across the organisation, with a focus on giving colleagues the support they need to fulfil their roles as well as directly engaging with beneficiaries, nominators, coaching clients and award winners. The role will provide coordination of their Star Awards and provide support for fundraising and marketing activities. Person Profile This role would suit someone who is organised and is adept at following processes and procedures. The ideal candidate will be empathetic, have effective communication skills and a desire to support colleagues to fulfil their roles to the best of their ability. It will suit someone who is looking for variety in their work and brings a logical, methodical approach to prioritising their workload. Main Responsibilities Star Awards Administration: Coordinate the processing of our client s Star Award nominations, from submission to fulfilment. Post awards packs for the Star Awards and ensuring they arrive in a timely manner. Communicate with nominators, recipients, and partners to ensure an exceptional experience. Maintain accurate nomination records and provide regular reports on activity and outcomes. Liaise with suppliers and external partners regarding award materials and distribution. Ensure all nomination data is recorded accurately and kept up to date in internal systems. Fundraising and Marketing Support: Support fundraising and marketing campaigns with logistical tasks. Maintain supporter and donor data within the CRM, ensuring accurate records. Assist with the production and distribution of fundraising materials and communications to supporters. Support event logistics, booking arrangements, and post-event follow-ups. Respond to fundraising and marketing enquiries by email and phone. Support donor stewardship activities, including thank you communications and recognition initiatives. Assist with the coordination of fundraising materials for partners, ensuring timely delivery and brand consistency. Coordinate meetings with partners and supporters, including scheduling and sending invitations. General Administrative and Cross-Team Support: Provide day-to-day administrative support to colleagues across the organisation. Assist with data entry, data cleansing, and routine database maintenance. Support the management of shared inboxes, ensuring queries are responded to or directed appropriately. Follow established processes and procedures to ensure consistency and accuracy in all tasks. Person Specification Skills, Knowledge and Experience Essential: Ability to adapt approach and communication style to suit the audience. Experience of supporting colleagues to achieve shared goals. Excellent attention to detail and accuracy in data entry and record keeping. Strong organisational and time management skills with ability to prioritise effectively. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Experience working with CRM systems or databases. Strong written and verbal communication skills. Ability to handle confidential information sensitively and appropriately. Desirable: Experience working within a charity or healthcare-related organisation. Knowledge of fundraising, marketing or event administration. Benefits: A flexible, supportive working culture. 30 days of annual leave (including bank holidays). Up to an 8% employer pension contribution. Access to an employer assistance program. Enhanced sick pay (after probation). Enhanced family leave policies. Application process: Please click on the 'Apply' button to download the full job pack. Submit your CV and Cover Letter by 12pm onThursday, 9th of April. Your Cover Letter should include: Your notice period. Your preferred working hours. Why you re interested in working for our client. Your relevant administrative experience. For candidates who are shortlisted for interview, this will be held remotely on 20th of April and 22nd of April. There will also be the opportunity to ask the panel questions. There may potentially be an additional informal Teams call as part of the selection process.
Mar 20, 2026
Full time
Fundraising and Marketing Administrator (known internally as Awards and Partnerships Coordinator) Location: Hybrid (minimum 1 day per week in our client s office in Redditch, Worcestershire) Employment Type: Part-Time; Permanent; 16 hours per week (flexible working considered and to be agreed with Line Manager) Salary: £28,000 £30,000 per annum (pro-rata, dependent on experience) Our client is the charity supporting the nursing and midwifery family through tough times. They provide grants, advice and a listening ear to Nurses and Midwives who may feel alone and are struggling to cope. They are a small and friendly team committed to ensuring no Nurse or Midwife faces tough times alone. The Role To provide efficient and holistic support across our client. This role will support various teams across the organisation, with a focus on giving colleagues the support they need to fulfil their roles as well as directly engaging with beneficiaries, nominators, coaching clients and award winners. The role will provide coordination of their Star Awards and provide support for fundraising and marketing activities. Person Profile This role would suit someone who is organised and is adept at following processes and procedures. The ideal candidate will be empathetic, have effective communication skills and a desire to support colleagues to fulfil their roles to the best of their ability. It will suit someone who is looking for variety in their work and brings a logical, methodical approach to prioritising their workload. Main Responsibilities Star Awards Administration: Coordinate the processing of our client s Star Award nominations, from submission to fulfilment. Post awards packs for the Star Awards and ensuring they arrive in a timely manner. Communicate with nominators, recipients, and partners to ensure an exceptional experience. Maintain accurate nomination records and provide regular reports on activity and outcomes. Liaise with suppliers and external partners regarding award materials and distribution. Ensure all nomination data is recorded accurately and kept up to date in internal systems. Fundraising and Marketing Support: Support fundraising and marketing campaigns with logistical tasks. Maintain supporter and donor data within the CRM, ensuring accurate records. Assist with the production and distribution of fundraising materials and communications to supporters. Support event logistics, booking arrangements, and post-event follow-ups. Respond to fundraising and marketing enquiries by email and phone. Support donor stewardship activities, including thank you communications and recognition initiatives. Assist with the coordination of fundraising materials for partners, ensuring timely delivery and brand consistency. Coordinate meetings with partners and supporters, including scheduling and sending invitations. General Administrative and Cross-Team Support: Provide day-to-day administrative support to colleagues across the organisation. Assist with data entry, data cleansing, and routine database maintenance. Support the management of shared inboxes, ensuring queries are responded to or directed appropriately. Follow established processes and procedures to ensure consistency and accuracy in all tasks. Person Specification Skills, Knowledge and Experience Essential: Ability to adapt approach and communication style to suit the audience. Experience of supporting colleagues to achieve shared goals. Excellent attention to detail and accuracy in data entry and record keeping. Strong organisational and time management skills with ability to prioritise effectively. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Experience working with CRM systems or databases. Strong written and verbal communication skills. Ability to handle confidential information sensitively and appropriately. Desirable: Experience working within a charity or healthcare-related organisation. Knowledge of fundraising, marketing or event administration. Benefits: A flexible, supportive working culture. 30 days of annual leave (including bank holidays). Up to an 8% employer pension contribution. Access to an employer assistance program. Enhanced sick pay (after probation). Enhanced family leave policies. Application process: Please click on the 'Apply' button to download the full job pack. Submit your CV and Cover Letter by 12pm onThursday, 9th of April. Your Cover Letter should include: Your notice period. Your preferred working hours. Why you re interested in working for our client. Your relevant administrative experience. For candidates who are shortlisted for interview, this will be held remotely on 20th of April and 22nd of April. There will also be the opportunity to ask the panel questions. There may potentially be an additional informal Teams call as part of the selection process.
Role - Business & Operations Coordinator Location - Manchester City Centre (Hybrid) Salary - £28,000-£32,000 Hours - Monday-Friday 9am-5.30pm (Flexible working) Reed are currently working with an amazing well-established marketing agencey who are looking to recruit a Business & Operations Coordinator. The client is looking for a hardworking, highly organised, individual to join the operations team. The right person will play a pivotal role working inside their client services department to help drive efficiencies across business. Some of your biggest responsibilities will consist of providing operational and administrative support to the client services team, ensuring efficient job setup, accurate financial tracking, and smooth workflow across all teams. Core responsibilities include: Job Setup and Costing - Support accurate job setup, costing, and billing by ensuring compliance with agency standards and up-to-date reporting Financial Administration -Support financial tracking by monitoring budgets, managing purchase orders and expenses, ensuring billing plans and invoicing are updated on time, and escalating any budget discrepancies Contract compliance Support - Keep records of client contracts and deliverables, monitor compliance with contract terms, report risks or deviations, and assist with contract renewals or amendments Workflow and Resource Coordination - Manage Statements of Work to ensure resources and budgets stay within scope, support capacity forecasting, conduct weekly utilisation reviews to identify and report risks, maintain schedules for creative and studio workflows, spotting inefficiencies and escalating them to the Senior Operations Manager, and collaborate with internal teams to address workflow bottlenecks. Project Tracking and Reporting -Maintain and review project dashboards to monitor status, resource utilisation, recovery rates, and KPIs, escalating any discrepancies or trends. Collaborate with team leads to track job profitability, supporting finance with month-end reporting, ensuring timesheet compliance, and delivering regular operational updates. Meetings and Communications management - Organise internal meetings and sessions with line managers, maintain objective and feedback records, occasionally join client calls for context while primarily focusing on internal operations. Arrange travel bookings for senior team members when required. People and performance support - Provide support for onboarding and fostering team culture, maintain training and compliance records, assist with updates to HR systems (including headcount, departures, and recruitment), and handle ad hoc requests for the people team. Process improvement - Collaborate with senior operations management to drive process improvements, integrate AI into workflow systems, and document and share best practices across the agency.
Mar 20, 2026
Full time
Role - Business & Operations Coordinator Location - Manchester City Centre (Hybrid) Salary - £28,000-£32,000 Hours - Monday-Friday 9am-5.30pm (Flexible working) Reed are currently working with an amazing well-established marketing agencey who are looking to recruit a Business & Operations Coordinator. The client is looking for a hardworking, highly organised, individual to join the operations team. The right person will play a pivotal role working inside their client services department to help drive efficiencies across business. Some of your biggest responsibilities will consist of providing operational and administrative support to the client services team, ensuring efficient job setup, accurate financial tracking, and smooth workflow across all teams. Core responsibilities include: Job Setup and Costing - Support accurate job setup, costing, and billing by ensuring compliance with agency standards and up-to-date reporting Financial Administration -Support financial tracking by monitoring budgets, managing purchase orders and expenses, ensuring billing plans and invoicing are updated on time, and escalating any budget discrepancies Contract compliance Support - Keep records of client contracts and deliverables, monitor compliance with contract terms, report risks or deviations, and assist with contract renewals or amendments Workflow and Resource Coordination - Manage Statements of Work to ensure resources and budgets stay within scope, support capacity forecasting, conduct weekly utilisation reviews to identify and report risks, maintain schedules for creative and studio workflows, spotting inefficiencies and escalating them to the Senior Operations Manager, and collaborate with internal teams to address workflow bottlenecks. Project Tracking and Reporting -Maintain and review project dashboards to monitor status, resource utilisation, recovery rates, and KPIs, escalating any discrepancies or trends. Collaborate with team leads to track job profitability, supporting finance with month-end reporting, ensuring timesheet compliance, and delivering regular operational updates. Meetings and Communications management - Organise internal meetings and sessions with line managers, maintain objective and feedback records, occasionally join client calls for context while primarily focusing on internal operations. Arrange travel bookings for senior team members when required. People and performance support - Provide support for onboarding and fostering team culture, maintain training and compliance records, assist with updates to HR systems (including headcount, departures, and recruitment), and handle ad hoc requests for the people team. Process improvement - Collaborate with senior operations management to drive process improvements, integrate AI into workflow systems, and document and share best practices across the agency.
Job Title: Admin Installation Coordinator Department: Gas Installation Department Reporting to: Team Leader Parts and Ordering Hours: Monday - Friday, 8am - 5pm May have to work weekends Job Description: We are seeking a highly organized and proactive Admin Installation Coordinator to join our Gas Installation Department. This full-time position is essential for maintaining high levels of control, monitoring, and consistency in performance within the department. The successful candidate will support the existing team by managing daily operations related to allocated engineers, timesheets, ordering, and all associated paperwork. Comprehensive training will be provided to ensure you excel in this role. Key Responsibilities: Communicate effectively with agencies and direct subcontractors via phone and email regarding subcontractor timesheets. Ensure that all jobs issued have the necessary information and materials ordered for completion on the first visit. Raise orders for subcontractors and approve timesheets for payment processing. Process timesheets and pass them to the accounts department for timely payments. Review and approve scaffolding invoices, ensuring all relevant information is provided before forwarding to accounts for payment. Update the in-house scaffold register and send monthly updates to clients. Register new installed gas appliances in various portals. Prepare invoicing packs for completed jobs. Process purchase orders for both future bookings and same-day orders. Update the planned work list and distribute it to clients on a weekly basis. Clear outstanding purchase orders recorded in your log. Check engineers' diaries and send job numbers to suppliers for the following working days. Action relevant emails related to orders and materials in a timely manner. Carry out any other reasonable management requests to support the installation department's service and delivery. Perform ad hoc duties as necessary to ensure the smooth operation of the installations department. Qualifications and Skills: Previous experience in an administrative role, preferably within the construction or installation industry. Strong organizational and time management skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and problem-solving skills. A proactive and adaptable approach to work.
Mar 20, 2026
Full time
Job Title: Admin Installation Coordinator Department: Gas Installation Department Reporting to: Team Leader Parts and Ordering Hours: Monday - Friday, 8am - 5pm May have to work weekends Job Description: We are seeking a highly organized and proactive Admin Installation Coordinator to join our Gas Installation Department. This full-time position is essential for maintaining high levels of control, monitoring, and consistency in performance within the department. The successful candidate will support the existing team by managing daily operations related to allocated engineers, timesheets, ordering, and all associated paperwork. Comprehensive training will be provided to ensure you excel in this role. Key Responsibilities: Communicate effectively with agencies and direct subcontractors via phone and email regarding subcontractor timesheets. Ensure that all jobs issued have the necessary information and materials ordered for completion on the first visit. Raise orders for subcontractors and approve timesheets for payment processing. Process timesheets and pass them to the accounts department for timely payments. Review and approve scaffolding invoices, ensuring all relevant information is provided before forwarding to accounts for payment. Update the in-house scaffold register and send monthly updates to clients. Register new installed gas appliances in various portals. Prepare invoicing packs for completed jobs. Process purchase orders for both future bookings and same-day orders. Update the planned work list and distribute it to clients on a weekly basis. Clear outstanding purchase orders recorded in your log. Check engineers' diaries and send job numbers to suppliers for the following working days. Action relevant emails related to orders and materials in a timely manner. Carry out any other reasonable management requests to support the installation department's service and delivery. Perform ad hoc duties as necessary to ensure the smooth operation of the installations department. Qualifications and Skills: Previous experience in an administrative role, preferably within the construction or installation industry. Strong organizational and time management skills. Excellent communication skills, both written and verbal. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Ability to multitask and prioritize tasks effectively. Attention to detail and problem-solving skills. A proactive and adaptable approach to work.
HR Coordinator Rampton, near Retford, Nottinghamshire, Part Time, Permanent Salary up to £28,000 per annum. FTE We're looking for a HR Coordinator to support the Head of People in ensuring the smooth running of the HR function. This role will focus on operational HR delivery, coordinating processes, and providing day-to-day support to employees across the business, on a part-time basis for our extremely successful and busy Client based near Retford, Nottinghamshire. THE ROLE As HR Coordinator , your role will include, but is not limited to: HR Administration :- Assisting with the implementation of a HR management system, maintaining employee records, recording absence / holidays / return to work, producing HR letters, ensuring data cleansing is up to date and accurate Recruitment and Onboarding :- Managing the recruitment process, scheduling interviews, delivering onboarding process Training and Compliance :- Being responsible for the Company's Training Matrix, sourcing and booking training courses, supporting ISO or HSEQ Audit documentation records Employee Support :- Being the day-to-day contact for employees, basic HR related questions, support wellbeing and employee engagement, internal communications, managing onboarding and offboarding THE CANDIDATE The required skillset for a successful HR Coordinator is inclusive of: Strong attention to detail Excellent communication skills Handling of confidential and sensitive information Experience of managing recruitment campaigns and scheduling of interviews Understanding of HR first line queries Ability to multi-task Possess a friendly and approachable manner Experience of managing digital files (proficiency in MS Word and Excel) Ideally in possession of CIPD Level 3 or relevant work experience Ideally you will have experience of working in a HR capacity within manufacturing or engineering, understanding of GDPR requirements and have worked on HR systems or databases. THE BENEFITS 25 days annual leave (pro-rata) + Bank Holidays Electric Vehicle incentive Birthday day off Flexible working Company Christmas shut down Thank you for your interest in this vacancy and good luck with your application. If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback The services of Future Prospects are those of an Employment Agency.
Mar 20, 2026
Full time
HR Coordinator Rampton, near Retford, Nottinghamshire, Part Time, Permanent Salary up to £28,000 per annum. FTE We're looking for a HR Coordinator to support the Head of People in ensuring the smooth running of the HR function. This role will focus on operational HR delivery, coordinating processes, and providing day-to-day support to employees across the business, on a part-time basis for our extremely successful and busy Client based near Retford, Nottinghamshire. THE ROLE As HR Coordinator , your role will include, but is not limited to: HR Administration :- Assisting with the implementation of a HR management system, maintaining employee records, recording absence / holidays / return to work, producing HR letters, ensuring data cleansing is up to date and accurate Recruitment and Onboarding :- Managing the recruitment process, scheduling interviews, delivering onboarding process Training and Compliance :- Being responsible for the Company's Training Matrix, sourcing and booking training courses, supporting ISO or HSEQ Audit documentation records Employee Support :- Being the day-to-day contact for employees, basic HR related questions, support wellbeing and employee engagement, internal communications, managing onboarding and offboarding THE CANDIDATE The required skillset for a successful HR Coordinator is inclusive of: Strong attention to detail Excellent communication skills Handling of confidential and sensitive information Experience of managing recruitment campaigns and scheduling of interviews Understanding of HR first line queries Ability to multi-task Possess a friendly and approachable manner Experience of managing digital files (proficiency in MS Word and Excel) Ideally in possession of CIPD Level 3 or relevant work experience Ideally you will have experience of working in a HR capacity within manufacturing or engineering, understanding of GDPR requirements and have worked on HR systems or databases. THE BENEFITS 25 days annual leave (pro-rata) + Bank Holidays Electric Vehicle incentive Birthday day off Flexible working Company Christmas shut down Thank you for your interest in this vacancy and good luck with your application. If you have not heard from a member of the Future Prospects team within 7 days from your application, please assume that your application has not been successful on this occasion. Unfortunately, due to the high volume of applications we receive, we are unable to provide individual feedback The services of Future Prospects are those of an Employment Agency.
Senior Meetings and Events Coordinator Bracknell 28,500 Monday to Friday An exciting opportunity has become available to join a fast-paced team. The ideal applicant will have previous experience working within a hotel/conference centre so that you can join the team ready to hit the ground running. You will enjoy working in a fast-paced environment and have excellent communication and organisational skills. As the Meetings & Events Senior Coordinator you will take pride in every aspect of your work, from dealing with initial enquiries to delivering amazing vents for your clients. Responsibilities: Respond to enquiries from companies or individuals who want to host an event at the hotel. Explain available meeting rooms, packages, catering options, and pricing. Be the first point of contact for clients and customers Work with clients or managers to understand the purpose, size, and budget of the event. Confirm bookings. Coordinate with different departments in the hotel to schedule events Benefits: Free Hotel Leisure club membership worth ?780 a year Free membership to Perks at Work offering huge retail discounts on your online shopping Discount on hotel accommodation & food 28 Days holiday (Including Bank Holidays) Company sick pay scheme Workplace pension scheme Free meals on duty Free car parking on site The ideal candidate: The ideal candidate will come from an events background Used OPERA or similar hotel systems Great attention to detail Work schedule: This is a full-time position with a standard Monday to Friday schedule, though occasional weekend work may be required to oversee weddings & events
Mar 20, 2026
Full time
Senior Meetings and Events Coordinator Bracknell 28,500 Monday to Friday An exciting opportunity has become available to join a fast-paced team. The ideal applicant will have previous experience working within a hotel/conference centre so that you can join the team ready to hit the ground running. You will enjoy working in a fast-paced environment and have excellent communication and organisational skills. As the Meetings & Events Senior Coordinator you will take pride in every aspect of your work, from dealing with initial enquiries to delivering amazing vents for your clients. Responsibilities: Respond to enquiries from companies or individuals who want to host an event at the hotel. Explain available meeting rooms, packages, catering options, and pricing. Be the first point of contact for clients and customers Work with clients or managers to understand the purpose, size, and budget of the event. Confirm bookings. Coordinate with different departments in the hotel to schedule events Benefits: Free Hotel Leisure club membership worth ?780 a year Free membership to Perks at Work offering huge retail discounts on your online shopping Discount on hotel accommodation & food 28 Days holiday (Including Bank Holidays) Company sick pay scheme Workplace pension scheme Free meals on duty Free car parking on site The ideal candidate: The ideal candidate will come from an events background Used OPERA or similar hotel systems Great attention to detail Work schedule: This is a full-time position with a standard Monday to Friday schedule, though occasional weekend work may be required to oversee weddings & events
Are you an ambitious individual eager to develop your career within the events sector? Look no further than this Event Coordinator role in Laindon, Basildon. If you have a passion for delivering exceptional customer service and thrive in a fast-paced environment, London Party Boats could be a great fit! Event CoordinatorLaindon, Basildon, SS15 Monday to Friday, 9am - 5pm, with 1 hr lunch £26,000 per annum Employee Discount, Yearly Bonus, Pension, 20 days Holiday plus Bank Holidays Please Note: Applicants must be authorised to work in the UK Established in 2003, London Party Boats is a unique events company based on the River Thames. They are seeking a highly motivated individual to join their small friendly office team based in Laindon, Basildon. Key Responsibilities: Handle customer enquiries and manage new booking requests Serve as the key point of contact for customers, managing their bookings and keeping them updated Handle incoming telephone calls and emails professionally and promptly Support team members, including the Managing Director/s, and assist other departments as needed Communicate with crew and bar staff and liaise with external suppliers Carry out general administration tasks and event administration duties Manage event logistics, finances, and documentation Attend onsite events as required Assist with social media and content About You: You will be ambitious, eager to learn and keen to develop a career within the events sector. Some experience working in an events-based role would be beneficial, and an event focused qualification would be advantageous. About you: High commitment to customer service Exceptional communication skills, both verbal and written Strong organisational and multitasking abilities Friendly and approachable demeanour Previous office administration experience Proficiency in Office 365 and ability to learn in-house programs quickly Ability to work independently and as part of a team Willingness to cover for staff during annual leave Social Media experience Benefits: Competitive salary + excellent benefits Bonuses Staff discount Free parking Relaxed dress code Pension 20 days holiday plus all bank holidays Two friendly office dogs as part of the team! How to apply for the role: If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Event Planner, Event Coordinator, Event Administrator, Event Operations Coordinator, Project Coordinator, Marketing, Administration, Sales, Events Coordinator, Admin.
Mar 20, 2026
Full time
Are you an ambitious individual eager to develop your career within the events sector? Look no further than this Event Coordinator role in Laindon, Basildon. If you have a passion for delivering exceptional customer service and thrive in a fast-paced environment, London Party Boats could be a great fit! Event CoordinatorLaindon, Basildon, SS15 Monday to Friday, 9am - 5pm, with 1 hr lunch £26,000 per annum Employee Discount, Yearly Bonus, Pension, 20 days Holiday plus Bank Holidays Please Note: Applicants must be authorised to work in the UK Established in 2003, London Party Boats is a unique events company based on the River Thames. They are seeking a highly motivated individual to join their small friendly office team based in Laindon, Basildon. Key Responsibilities: Handle customer enquiries and manage new booking requests Serve as the key point of contact for customers, managing their bookings and keeping them updated Handle incoming telephone calls and emails professionally and promptly Support team members, including the Managing Director/s, and assist other departments as needed Communicate with crew and bar staff and liaise with external suppliers Carry out general administration tasks and event administration duties Manage event logistics, finances, and documentation Attend onsite events as required Assist with social media and content About You: You will be ambitious, eager to learn and keen to develop a career within the events sector. Some experience working in an events-based role would be beneficial, and an event focused qualification would be advantageous. About you: High commitment to customer service Exceptional communication skills, both verbal and written Strong organisational and multitasking abilities Friendly and approachable demeanour Previous office administration experience Proficiency in Office 365 and ability to learn in-house programs quickly Ability to work independently and as part of a team Willingness to cover for staff during annual leave Social Media experience Benefits: Competitive salary + excellent benefits Bonuses Staff discount Free parking Relaxed dress code Pension 20 days holiday plus all bank holidays Two friendly office dogs as part of the team! How to apply for the role: If you have the skills and experience required for this position, click "apply" today and check your inbox for an email providing more information on how to tailor your application and provide a cover letter or any supporting documents. You must be authorised to work in the UK. No agencies please. Other suitable skills and experience include Event Planner, Event Coordinator, Event Administrator, Event Operations Coordinator, Project Coordinator, Marketing, Administration, Sales, Events Coordinator, Admin.
Macildowie Recruitment and Retention
Loughborough, Leicestershire
Digital Marketing Manager Location: Loughborough (minimum two days per week in-office) Salary: Competitive (pro rata, part-time) Working Arrangement: Hybrid (2 days in-office, 2 days remote) Macildowie are working with this client based in Loughborough. This is an exciting opportunity for a Digital Marketing Manager to join a purpose-driven organisation within the education and training space. The role sits within the commercial division of a well-established governing body, offering a unique blend of strategic influence and hands-on delivery across a wide range of digital channels. Reporting to the Head of Marketing, and working alongside a newly appointed Marketing Coordinator, this role is pivotal in driving course bookings and optimising the customer journey. The core focus of the role includes: Develop and deliver a targeted digital marketing plan that contributes to the strategic objectives of the business. Plan, develop, and implement effective full-funnel digital marketing campaigns (web, CRM, social, and digital advertising) that use insight to talk effectively to different target audiences throughout the stages of purchase Develop and implement strategies for digital, SEO & PPC, social, brand and content. Develop and track digital marketing KPIs, using them to measure and report on marketing activities and identify trends and learnings. Support in the design and development of content suitable for digital channels Work collaboratively to bring new courses to market and manage launch campaigns. Evolve and manage the website, ensuring a smooth customer journey that engages users, supports SEO and drives bookings. Understand different brand personas and segmentation of customer groups to improve engagement and determine the contact strategy. Develop and manage relationships, suppliers and agencies, ensuring value for money and return on investment. Keep abreast of marketing trends and developments to support business growth, providing digital and social marketing expertise. Interested? Click apply today! Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Mar 19, 2026
Full time
Digital Marketing Manager Location: Loughborough (minimum two days per week in-office) Salary: Competitive (pro rata, part-time) Working Arrangement: Hybrid (2 days in-office, 2 days remote) Macildowie are working with this client based in Loughborough. This is an exciting opportunity for a Digital Marketing Manager to join a purpose-driven organisation within the education and training space. The role sits within the commercial division of a well-established governing body, offering a unique blend of strategic influence and hands-on delivery across a wide range of digital channels. Reporting to the Head of Marketing, and working alongside a newly appointed Marketing Coordinator, this role is pivotal in driving course bookings and optimising the customer journey. The core focus of the role includes: Develop and deliver a targeted digital marketing plan that contributes to the strategic objectives of the business. Plan, develop, and implement effective full-funnel digital marketing campaigns (web, CRM, social, and digital advertising) that use insight to talk effectively to different target audiences throughout the stages of purchase Develop and implement strategies for digital, SEO & PPC, social, brand and content. Develop and track digital marketing KPIs, using them to measure and report on marketing activities and identify trends and learnings. Support in the design and development of content suitable for digital channels Work collaboratively to bring new courses to market and manage launch campaigns. Evolve and manage the website, ensuring a smooth customer journey that engages users, supports SEO and drives bookings. Understand different brand personas and segmentation of customer groups to improve engagement and determine the contact strategy. Develop and manage relationships, suppliers and agencies, ensuring value for money and return on investment. Keep abreast of marketing trends and developments to support business growth, providing digital and social marketing expertise. Interested? Click apply today! Please put your home postcode on your CV when applying. Our recruitment tech uses this to make sure your CV is reviewed by the relevant consultant, for the relevant job(s), in the relevant geography. Macildowie are a recruitment business working on behalf of a client to recruit this role. Your personal data may be forwarded to that client company as part of the application process. If you would like information on how we will process your data please go to our website (macildowie) and view our fair processing notices which are located at the bottom of the page under privacy policies. Within the fair processing notice for Candidates there is guidance on how to amend your contact preferences or exercise your rights relating to personal data. We can't provide direct links as email address and website urls within our job adverts are removed by some of the websites on which we advertise. Macildowie is a specialist recruitment consultancy with a rich history of enhancing the careers of professionals across the Midlands and the Northern Home Counties. We have an unrivalled understanding of the local market place and recruit for the majority of the region's premier employers. To search for all of our live jobs please visit us at macildowie.
Fundraising and Marketing Administrator (known internally as Awards and Partnerships Coordinator) Location : Hybrid (minimum 1 day per week in our office in Redditch, Worcestershire) Employment Type : Part-Time; Permanent; 16 hours per week (flexible working considered and to be agreed with Line Manager) Salary : £28,000 £30,000 per annum (pro-rata, dependent on experience) Cavell is the charity supporting the nursing and midwifery family through tough times. We provide grants, advice and a listening ear to Nurses and Midwives who may feel alone and are struggling to cope. We are a small and friendly team committed to ensuring no Nurse or Midwife faces tough times alone. The Role To provide efficient and holistic support across Cavell. This role will support various teams across the organisation, with a focus on giving colleagues the support they need to fulfil their roles as well as directly engaging with beneficiaries, nominators, coaching clients and award winners. The role will provide coordination of the Cavell Star Awards and provide support for fundraising and marketing activities. Person Profile This role would suit someone who is organised and is adept at following processes and procedures. The ideal candidate will be empathetic, have effective communication skills and a desire to support colleagues to fulfil their roles to the best of their ability. It will suit someone who is looking for variety in their work and brings a logical, methodical approach to prioritising their workload. Main Responsibilities Cavell Star Awards Administration: Coordinate the processing of Cavell Star Award nominations, from submission to fulfilment. Post awards packs for the Cavell Star Awards and ensuring they arrive in a timely manner. Communicate with nominators, recipients, and partners to ensure an exceptional experience. Maintain accurate nomination records and provide regular reports on activity and outcomes. Liaise with suppliers and external partners regarding award materials and distribution. Ensure all nomination data is recorded accurately and kept up to date in internal systems. Fundraising and Marketing Support: Support fundraising and marketing campaigns with logistical tasks. Maintain supporter and donor data within the CRM, ensuring accurate records. Assist with the production and distribution of fundraising materials and communications to supporters. Support event logistics, booking arrangements, and post-event follow-ups. Respond to fundraising and marketing enquiries by email and phone. Support donor stewardship activities, including thank you communications and recognition initiatives. Assist with the coordination of fundraising materials for partners, ensuring timely delivery and brand consistency. Coordinate meetings with partners and supporters, including scheduling and sending invitations. General Administrative and Cross-Team Support: Provide day-to-day administrative support to colleagues across the organisation. Assist with data entry, data cleansing, and routine database maintenance. Support the management of shared inboxes, ensuring queries are responded to or directed appropriately. Follow established processes and procedures to ensure consistency and accuracy in all tasks. Person Specification Skills, Knowledge and Experience Essential: Ability to adapt approach and communication style to suit the audience. Experience of supporting colleagues to achieve shared goals. Excellent attention to detail and accuracy in data entry and record keeping. Strong organisational and time management skills with ability to prioritise effectively. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Experience working with CRM systems or databases. Strong written and verbal communication skills. Ability to handle confidential information sensitively and appropriately. Desirable: Experience working within a charity or healthcare-related organisation. Knowledge of fundraising, marketing or event administration. Benefits: A flexible, supportive working culture. 30 days of annual leave (including bank holidays). Up to an 8% employer pension contribution. Access to an employer assistance program. Enhanced sick pay (after probation). Enhanced family leave policies. Application process: Please click on the 'Apply' button to download the full job pack. Submit your CV and Cover Letter by 12pm on Thursday, 9th of April. Your Cover Letter should include: Your notice period. Your preferred working hours. Why you re interested in working for Cavell. Your relevant administrative experience. For candidates who are shortlisted for interview, this will be held remotely on 20th of April and 22nd of April. There will also be the opportunity to ask the panel questions. There may potentially be an additional informal Teams call as part of the selection process.
Mar 19, 2026
Full time
Fundraising and Marketing Administrator (known internally as Awards and Partnerships Coordinator) Location : Hybrid (minimum 1 day per week in our office in Redditch, Worcestershire) Employment Type : Part-Time; Permanent; 16 hours per week (flexible working considered and to be agreed with Line Manager) Salary : £28,000 £30,000 per annum (pro-rata, dependent on experience) Cavell is the charity supporting the nursing and midwifery family through tough times. We provide grants, advice and a listening ear to Nurses and Midwives who may feel alone and are struggling to cope. We are a small and friendly team committed to ensuring no Nurse or Midwife faces tough times alone. The Role To provide efficient and holistic support across Cavell. This role will support various teams across the organisation, with a focus on giving colleagues the support they need to fulfil their roles as well as directly engaging with beneficiaries, nominators, coaching clients and award winners. The role will provide coordination of the Cavell Star Awards and provide support for fundraising and marketing activities. Person Profile This role would suit someone who is organised and is adept at following processes and procedures. The ideal candidate will be empathetic, have effective communication skills and a desire to support colleagues to fulfil their roles to the best of their ability. It will suit someone who is looking for variety in their work and brings a logical, methodical approach to prioritising their workload. Main Responsibilities Cavell Star Awards Administration: Coordinate the processing of Cavell Star Award nominations, from submission to fulfilment. Post awards packs for the Cavell Star Awards and ensuring they arrive in a timely manner. Communicate with nominators, recipients, and partners to ensure an exceptional experience. Maintain accurate nomination records and provide regular reports on activity and outcomes. Liaise with suppliers and external partners regarding award materials and distribution. Ensure all nomination data is recorded accurately and kept up to date in internal systems. Fundraising and Marketing Support: Support fundraising and marketing campaigns with logistical tasks. Maintain supporter and donor data within the CRM, ensuring accurate records. Assist with the production and distribution of fundraising materials and communications to supporters. Support event logistics, booking arrangements, and post-event follow-ups. Respond to fundraising and marketing enquiries by email and phone. Support donor stewardship activities, including thank you communications and recognition initiatives. Assist with the coordination of fundraising materials for partners, ensuring timely delivery and brand consistency. Coordinate meetings with partners and supporters, including scheduling and sending invitations. General Administrative and Cross-Team Support: Provide day-to-day administrative support to colleagues across the organisation. Assist with data entry, data cleansing, and routine database maintenance. Support the management of shared inboxes, ensuring queries are responded to or directed appropriately. Follow established processes and procedures to ensure consistency and accuracy in all tasks. Person Specification Skills, Knowledge and Experience Essential: Ability to adapt approach and communication style to suit the audience. Experience of supporting colleagues to achieve shared goals. Excellent attention to detail and accuracy in data entry and record keeping. Strong organisational and time management skills with ability to prioritise effectively. Proficiency in Microsoft Office (Word, Excel, Outlook, Teams). Experience working with CRM systems or databases. Strong written and verbal communication skills. Ability to handle confidential information sensitively and appropriately. Desirable: Experience working within a charity or healthcare-related organisation. Knowledge of fundraising, marketing or event administration. Benefits: A flexible, supportive working culture. 30 days of annual leave (including bank holidays). Up to an 8% employer pension contribution. Access to an employer assistance program. Enhanced sick pay (after probation). Enhanced family leave policies. Application process: Please click on the 'Apply' button to download the full job pack. Submit your CV and Cover Letter by 12pm on Thursday, 9th of April. Your Cover Letter should include: Your notice period. Your preferred working hours. Why you re interested in working for Cavell. Your relevant administrative experience. For candidates who are shortlisted for interview, this will be held remotely on 20th of April and 22nd of April. There will also be the opportunity to ask the panel questions. There may potentially be an additional informal Teams call as part of the selection process.
Digital Marketing Assistant Location: Chertsey, Surrey Job Type: Full time Contract Type : Permanent Salary : £25,000 - £32,000 Basic (depending on experience) Are you a Digital Marketing Assistant hungry for growth, innovation and impact? The Role An excellent opportunity has arisen for a motivated and enthusiastic Digital Marketing Assistant to join our team based in Chertsey. The Digital Marketing Assistant will report to the Marketing Director, assisting and supporting in all areas of the company's marketing function. The core focus of this role is to help strengthen and grow our digital presence through a targeted, data-driven approach. You'll take ownership of executing, monitoring, and reporting on digital marketing campaigns across multiple platforms, helping to shape how we present ourselves online and connect with our audience. Responsibilities Providing support directly to the Marketing Director • Assisting and supporting the Marketing Director in all areas of the company's marketing function. Digital Campaigns, SEO & PPC • Manage PPC campaigns, including keyword research, ad creation, testing and optimisation to maximise conversions.• Apply SEO strategies to align with paid campaigns, ensuring organic and paid efforts complement one another to drive traffic and leads.• Monitor and optimise campaigns across multiple platforms, analysing data to highlight successes and recommend improvements.• Provide campaign status reports to the Marketing Director and partners as required.• Create, manage and track campaign leads in our Microsoft Dynamics CRM. Social Media, Industry Media & Website • Create, schedule and publish social media posts across LinkedIn, X (Twitter), Facebook and Instagram.• Assist with the release of video podcast content on YouTube, alongside audio-only content on other platforms.• Use targeted strategies to grow social media followers and YouTube subscribers.• Monitor social media activity, industry press and partner news feeds for relevant content.• Build, edit and publish website content (WordPress - training can be provided), with a strong focus on SEO best practice - including keyword optimisation, metadata, internal linking, and content structure to improve rankings, visibility, and engagement.• Build, edit and publish online advertising campaigns across social media platforms and Google Ads.• Monitor and report on web analytics, with a focus on actionable insights. Campaign & Event Support • Source and edit images for digital campaigns.• Attend partner/agency briefing calls and assist with campaign execution.• Support the set-up and coordination of corporate events/webinars.• For in-person events, assist with venue bookings, catering and logistics.• Monitor attendee lists, send confirmations, execute follow-up campaigns and attend in person events on occasion. Requirements • A minimum of 2 years' experience in a similar marketing role• Hands-on experience with PPC campaigns (Google Ads and social platforms)• Experience managing and publishing website content (WordPress preferable), with a good understanding of SEO best practices• Experience with social media networks including LinkedIn, Twitter, Facebook, Instagram• Comfortable working with CRM systems (Microsoft Dynamics / HubSpot experience a bonus)• Excellent computing skills, especially Word & Excel• Adobe Creative Suite experience (Photoshop at a minimum)• Strong verbal and written communication• Strong attention to detail• Passion and enthusiasm for digital marketing• Organised, self-motivated and accountable for your own workload The role is 9:00am - 5:00pm Monday to Friday, based in Chertsey, Surrey Benefits • 4% Employer Pension Contribution• Flexible Annual Leave Package (25 days, plus Bank Holidays, increasing with Length of Service)• Employee Assistance Programme• Private Medical Insurance (applicable after 5 years' service)• Learning and Development Programme, aimed to support Career Progression• Monthly Employee Recognition Awards (Extra Days Holiday or Amazon Voucher Rewards)• Long Service Recognition Awards for 5, 10, 15 years+• Complimentary Breakfast Available (8am - 9am Mon to Fri)• Complimentary Tea/Coffee and Fresh Fruit Available All-day• Fully Stocked Soft Drinks/Beer/Wine Fridge for Friday After Work Drinks• Discounted Corporate Gym Membership• Cycle to Work Scheme• Shower Facilities• Free Private Car Park• Staff Break Out Room with Pool Table• Modern, Open Plan, Office Environment• Regular Company-Funded Social Events• Company-Funded (Voluntary) Participation in our Charity Events• Electric Vehicle Charging Points are available at our Chertsey Head Office Inclusion & Diversity Krome Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive work environment free from discrimination, where all employees are treated with dignity and respect. All aspects of employment at Krome including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression or veteran status. You may also have experience in the following: Digital Marketing Assistant, Digital Marketing Coordinator, Online Marketing, Email Marketing Assistant, Marketing Assistant, Marketing Administrator, Marketing Executive, Marketing Coordinator, Marketing Assistant, Marketing Coordinator, Marketing Associate, Digital Marketing Executive, etc. REF-
Mar 19, 2026
Full time
Digital Marketing Assistant Location: Chertsey, Surrey Job Type: Full time Contract Type : Permanent Salary : £25,000 - £32,000 Basic (depending on experience) Are you a Digital Marketing Assistant hungry for growth, innovation and impact? The Role An excellent opportunity has arisen for a motivated and enthusiastic Digital Marketing Assistant to join our team based in Chertsey. The Digital Marketing Assistant will report to the Marketing Director, assisting and supporting in all areas of the company's marketing function. The core focus of this role is to help strengthen and grow our digital presence through a targeted, data-driven approach. You'll take ownership of executing, monitoring, and reporting on digital marketing campaigns across multiple platforms, helping to shape how we present ourselves online and connect with our audience. Responsibilities Providing support directly to the Marketing Director • Assisting and supporting the Marketing Director in all areas of the company's marketing function. Digital Campaigns, SEO & PPC • Manage PPC campaigns, including keyword research, ad creation, testing and optimisation to maximise conversions.• Apply SEO strategies to align with paid campaigns, ensuring organic and paid efforts complement one another to drive traffic and leads.• Monitor and optimise campaigns across multiple platforms, analysing data to highlight successes and recommend improvements.• Provide campaign status reports to the Marketing Director and partners as required.• Create, manage and track campaign leads in our Microsoft Dynamics CRM. Social Media, Industry Media & Website • Create, schedule and publish social media posts across LinkedIn, X (Twitter), Facebook and Instagram.• Assist with the release of video podcast content on YouTube, alongside audio-only content on other platforms.• Use targeted strategies to grow social media followers and YouTube subscribers.• Monitor social media activity, industry press and partner news feeds for relevant content.• Build, edit and publish website content (WordPress - training can be provided), with a strong focus on SEO best practice - including keyword optimisation, metadata, internal linking, and content structure to improve rankings, visibility, and engagement.• Build, edit and publish online advertising campaigns across social media platforms and Google Ads.• Monitor and report on web analytics, with a focus on actionable insights. Campaign & Event Support • Source and edit images for digital campaigns.• Attend partner/agency briefing calls and assist with campaign execution.• Support the set-up and coordination of corporate events/webinars.• For in-person events, assist with venue bookings, catering and logistics.• Monitor attendee lists, send confirmations, execute follow-up campaigns and attend in person events on occasion. Requirements • A minimum of 2 years' experience in a similar marketing role• Hands-on experience with PPC campaigns (Google Ads and social platforms)• Experience managing and publishing website content (WordPress preferable), with a good understanding of SEO best practices• Experience with social media networks including LinkedIn, Twitter, Facebook, Instagram• Comfortable working with CRM systems (Microsoft Dynamics / HubSpot experience a bonus)• Excellent computing skills, especially Word & Excel• Adobe Creative Suite experience (Photoshop at a minimum)• Strong verbal and written communication• Strong attention to detail• Passion and enthusiasm for digital marketing• Organised, self-motivated and accountable for your own workload The role is 9:00am - 5:00pm Monday to Friday, based in Chertsey, Surrey Benefits • 4% Employer Pension Contribution• Flexible Annual Leave Package (25 days, plus Bank Holidays, increasing with Length of Service)• Employee Assistance Programme• Private Medical Insurance (applicable after 5 years' service)• Learning and Development Programme, aimed to support Career Progression• Monthly Employee Recognition Awards (Extra Days Holiday or Amazon Voucher Rewards)• Long Service Recognition Awards for 5, 10, 15 years+• Complimentary Breakfast Available (8am - 9am Mon to Fri)• Complimentary Tea/Coffee and Fresh Fruit Available All-day• Fully Stocked Soft Drinks/Beer/Wine Fridge for Friday After Work Drinks• Discounted Corporate Gym Membership• Cycle to Work Scheme• Shower Facilities• Free Private Car Park• Staff Break Out Room with Pool Table• Modern, Open Plan, Office Environment• Regular Company-Funded Social Events• Company-Funded (Voluntary) Participation in our Charity Events• Electric Vehicle Charging Points are available at our Chertsey Head Office Inclusion & Diversity Krome Technologies is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive work environment free from discrimination, where all employees are treated with dignity and respect. All aspects of employment at Krome including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, colour, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression or veteran status. You may also have experience in the following: Digital Marketing Assistant, Digital Marketing Coordinator, Online Marketing, Email Marketing Assistant, Marketing Assistant, Marketing Administrator, Marketing Executive, Marketing Coordinator, Marketing Assistant, Marketing Coordinator, Marketing Associate, Digital Marketing Executive, etc. REF-
Our client, a well-established manufacturing business based in Long Crendon , is seeking a Stock and Logistics Coordinator to join a small, collaborative and professional team. Operating as part of a wider group while maintaining an independent site culture, the business places customer service and efficient fulfilment at the centre of its operations. The Coordinator will support the day-to-day management of goods in and goods out, ensuring customer deliveries are fulfilled accurately and stock levels remain well controlled. Key Responsibilities: Coordinate outgoing deliveries with third-party hauliers Book in deliveries with customers where required Liaise with production to ensure stock is allocated to scheduled deliveries Accept and manage supplier bookings for inbound goods Process goods in receipts to ensure accurate stock visibility on the system Support sales order processing as required Work closely with the Account Manager to monitor stock and fulfilment for a key customer Assist with stock control activities Input production data accurately into internal systems Provide a helpful and responsive service to customers, suppliers and colleagues Support the wider administration team where responsibilities overlap Additional Information Salary £28,000 - £33,000 depending on experience Experience in logistics, stock control or transport planning desirable but not essential Comfortable using order processing and stock control systems (training provided) Strong organisational skills and attention to detail A proactive and team-focused approach
Mar 18, 2026
Full time
Our client, a well-established manufacturing business based in Long Crendon , is seeking a Stock and Logistics Coordinator to join a small, collaborative and professional team. Operating as part of a wider group while maintaining an independent site culture, the business places customer service and efficient fulfilment at the centre of its operations. The Coordinator will support the day-to-day management of goods in and goods out, ensuring customer deliveries are fulfilled accurately and stock levels remain well controlled. Key Responsibilities: Coordinate outgoing deliveries with third-party hauliers Book in deliveries with customers where required Liaise with production to ensure stock is allocated to scheduled deliveries Accept and manage supplier bookings for inbound goods Process goods in receipts to ensure accurate stock visibility on the system Support sales order processing as required Work closely with the Account Manager to monitor stock and fulfilment for a key customer Assist with stock control activities Input production data accurately into internal systems Provide a helpful and responsive service to customers, suppliers and colleagues Support the wider administration team where responsibilities overlap Additional Information Salary £28,000 - £33,000 depending on experience Experience in logistics, stock control or transport planning desirable but not essential Comfortable using order processing and stock control systems (training provided) Strong organisational skills and attention to detail A proactive and team-focused approach
