Fleet Administrator

Fleet Administrator

Salary: 26,500

Hours: 39 per week, Monday - Thursday 08.00 - 16.30, Friday 08.00 - 15.30

Location: Fully on-site Flitwick

Our client has been trading for over 6 decades and have an opportunity for a Fleet Administrator to join an established team. As a vital member of the team, you will enjoy a diverse range of tasks that ensure the smooth operation of both fleet and factory administration.

Fleet Administration

• All FORS related document management to maintain Bronze & Silver accreditation
• FORS Bronze (every 3 years) & Silver Audits (yearly)
• Vehicle maintenance & repairs scheduling, booking, and filing documentation (12 weekly inspections & Tail Lift Services (LOLER) although book services for 11 weekly).
• Tacho calibrations - every 2
• Daily defect checking, sign-off and arranging repairs (Fleetcheck Inspections - Daily or walk round checks form)
• PCN Payments, Appeals & Logging (Onto the Drivers Hours Spreadsheet & PCN's tab on spreadsheet)
• Vehicle Tax - payments & logging annually
• MOT - arrange and log annually
• Tacho Calibrations and downloading
• Tyre Management (3rd Party Supplier)
• Invoice queries
• Congestion & Dart Charges - Manage account, auto-pay top-ups & vehicle updates
• Driver Policy additions/updates
• Liaise with Drivers/Factory Managers
• Toolbox talks (Draft and issue) to drivers
• Bi-annual driver medical checks (Health Questionnaire forms to include eyesight check)
• Licence checks (Bi-annual & all new starters)
• Checking monthly fuel receipts
• Driver's hours (checking and logging) the weekly hours sheet and adding to "Drivers Hours" spreadsheet, including holidays and sickness
• Driver training (online and classroom)
• Giving Drivers information on their driving performance (usually 2 monthly) and end of year
• File all returned delivery notes from drivers in appropriate folders
• Scan/File completed Quality Check Sheets

Factory Administration:

Administration of records and scheduling for the following:

• Fire safety inspection sheets (issuing and filing)
• Employee training records (arrange training when required and filing certificates)
• Fire assembly muster list (amending for new starters and leavers)
• First Aid and Fire Marshall training (arranging and filing certificates)
• Calibration control documents (arranging and logging)
• COSHH & risk assessments (logging/updating spreadsheet)
• Bureau veritas records (arranging visit and logging certificates)

Factory Servicing Schedule

• Be aware of upcoming inspection/service dates on factory machinery and handling equipment, arrange for contractors to come in within timeframe to avoid non-compliance
• File corresponding emails in appropriate folder.
• Scan and file completed documentation electronically and file paper copy in folder
• Forklift trucks (arranging inspections any ad hoc problems and filing all paperwork

Skills / Experience:

• Excellent communication skills
• Computer literate Microsoft Office
• Conscientious, versatile, with strong attention to detail
• Administration experience essential

This role is an excellent match for a meticulous and adaptable individual looking to make a significant impact. If you possess the required skills, this position offers a rewarding and fulfilling career path.

Response Personnel, an independently owned company and experts in recruitment since 1997.

Specialists in Permanent, Temporary and Contract recruitment within a number of niche divisions and industries, including: Commercial, Industrial and Engineering sectors.

For information on other roles, we have available please call (phone number removed) for further details.