Job Description
We are looking for a temporary Administrator/Receptionist for a 2-day interim assignment next week - Wednesday 21st and Thursday 22nd January - working for a highly professional organisation based in Edinburgh - there will also be the possibility of other assignments at the site over the course of the next 12 months.
The working hours are: 9.00am to 5.00pm.
Key Responsibilities
- New starters and visitors: Liaising with Security and Reception to arrange passes and fobs and ensure system access
- Deliveries and mail: Coordinating parcel collection from the loading bay following reception notifications
- Meeting rooms, events, and catering: Providing internal and external coordination and support
- Leadership and executive support: Assisting with activities such as monthly leadership meetings
- Facilities and maintenance: Raising and following up on tickets with servicing vendors via email or phone
- Health and Safety checks: Completing monthly checklists, daily meeting room and communal area checks, and acting as onsite H&S contact
- Office supplies: Ordering and monitoring kitchen, stationery, and general office supplies
- Cleaning standards: Managing cleaning quality and liaising with suppliers
- Onboarding support: Assisting with site inductions, stationery, and welcome items
Previous Reception, Customer Service or Administration experience is required.
Benefits
Weekly Pay
Access to the Tate Awards Scheme - including store discounts
Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.
Tate is acting as an Employment Business in relation to this vacancy.
Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.
