Administrator

Administrator
Location: Malvern Area
Salary: £25,000 - £28,000 (DOE)
Hours: Monday - Friday, 09:00 - 17:00
Reports to: Bursar & Student Recruitment Manager (with close collaboration with the Principal)

Four Squared are excited to be working with a well established school, seeking an enthusiastic, organised, and customer-focused Administrator to join their team. This is a varied and dynamic role, responsible for managing all administrative duties related to vacation and academic courses, supporting the Marketing Team, and assisting senior management with general office tasks.

Key Responsibilities

• Handle general correspondence: letters, emails, reports, telephone calls, and reception duties.
• Maintain student bookings, agent correspondence, and invoice files.
• Manage admissions data on an in-house database and ensure accurate updates.
• Process short course student bookings, invoicing, and distribution of information.
• Create and send invoices via Xero.
• Coordinate student arrival/departure details with relevant departments.
• Update agent records and maintain compliance documentation.
• Prepare and distribute post, including DHL for overseas documents.
• Update the website with new information, documents, and job descriptions.
• Issue visas (Tier 4 and Visitor), monitor compliance, and oversee UKVI inspections.
• Produce reports and statistics for regulatory bodies.
• Assist with marketing trips and events (e.g., British Council Expos).
• Take minutes for meetings and schedule Summer School meetings.
• Support Academic Registrars and Senior Management with ad hoc tasks.

Essential Requirements

• Eligibility to work in the UK and clearance to work with young people (Police and List 99).
• Strong administrative skills with the ability to manage complex schedules and high volumes of correspondence.
• Excellent organisational and time-management skills; able to work under pressure.
• Customer-focused, enthusiastic, and approachable with energy and ambition.
• Cross-cultural awareness and understanding.
• High level of IT proficiency (spreadsheets, databases, website updates).

Desirable Skills

• Experience in education or working with teenagers and young adults.
• Knowledge of visa processes and UKVI compliance.
• Previous Summer School or admissions experience.

What We're Looking For
The ideal candidate will be energetic, outgoing, and committed, with a positive attitude and a willingness to make a decisive contribution to all aspects of College life.

If you are looking for your next career move, or you are interested in hearing more, contact Ciara Heffernan at (url removed)